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Total, Relaxed Organization (TRO) will put you in control fast. Watch our video to learn how.
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Total, Relaxed Organization (TRO) training will put you in control fast.
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Custom, GTD-principle-based training for your PDA, task list, email.
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Get relaxed time control in an hour, permanent habits in 3 weeks.
About TRO Training
- “To say that I am “enthusiastic” about TRO is an understatement!
On Saturday, I had a sense of peace that I haven't had in years.”
—Gwendolyn Giblin - “... a solid time management system and training that really changed my personal productivity.”
—schottyd on Download.com - “Thank you for the training course. I’ve been using a half-hearted implementation of GTD for over a year.... [After] the training course for TRO ... I have much more faith in my system. Thanks for helping me get organised!”
—Kate Hudson, Freelance Web Designer/Developer, Owner, www.goalorganiser.com - “[TRO Online Training] changed the way I work, and almost three months later, I'm still using the techniques that I learned. The course is based on Getting Things Done.... Well organized and clearly written....”
—Debra Dalgleish, 10 Hours to an Organized Office, Contextures blog. - “So far I am LOVING Trog Bar and the TRO system! Passed the information on to two
of my coworkers, and they are going to do it as well...I have seen a vast improvement
in my stress level and productivity. Thanks for a great system!”
—Sarah Kirchner - “After [TRO Online Training] I got more done at work in the next several days than I would expect to get done in a few weeks.”
—Mike - “I'm billing more time, going home early,
and sleeping better than I have in years.”
—Stephen Lewis, Attorney, Spinella Owings & Shaia - “Priacta has combined the best of the GTD concepts WHILE offering specific tools and strategies to implement those concepts.”
—krhodes48 - “You immediately get productive.... TRO can be described as GTD on steroids combined with a step by step plan for implementing [the] system....”
—Eric Eckberg, Solo Developer and GTD Enthusiast - “Great training! ... Wonderful system that is really working for me. I feel more in control of my tasks and confident that I won't let any 'little thing' slip.”
—Emily Martis, Design Engineer - “... a total system you can depend on
and trust.... Thanks for giving me the help
and encouragement to 'get things done' in a
highly organized system.”
—Bill Dabney, Orthodontist - “Very detailed follow up....
The structure ensured I followed through and cleared and organized
all the decks rather than just enough to feel some momentary relief.
Excellent experience overall!”
—Craig Kennedy, Executive Coach, Real Coaching - “The training is really going great and the whole system makes so much sense.... It is really great to know that there is support for the product on the other side of my monitor. Keep it up.”
—Kitt Langkilde - “The system is by far the best I've found! I have tried GTD on its own, I have tried Take Back Your Life, and they don't compare.... The online training, the 21 day follow-up and the help from your coaches is absolutely fantastic! I've started to delegate a lot more work out to my team, and they appreciate the follow-up and feedback.”
—Shaun Dicker, Manager/Developer, shaundicker.tumblr.com - “Cuts through a whole mountain of time management consultant blather.”
—Jim Phipps, President, Aquastruct - “I am loving it! All the little things I knew about organization now make sense.”
—Kathleen Rhodes, Perfectly Connected - “I want to congratulate you and whoever else developed TRO for a superb work; it’s very impressive, extremely practical and all details are very well thought out! Great work!”
—Mar Ruiz, Marketing Mgr & Entrepreneur - “I have been trying systems for thirty years. This is the first time I found something that has given me this much of a sense of control and has met my needs as an application developer-business owner-consultant-employee.”
—Eric Eckberg, Solo Developer and GTD Enthusiast - “Great system! First practical TM [time management] system I've come across that really works, addresses all the nitty-gritty real life situations AND takes you by the hand to have the new behavior stick!”
—Andrew Solomon, COO, SQL Integrator Consulting - “Thank you again for all your great coaching.... I have about 550 tasks [and] I am in control of them.... This is the first time in my career that my office has been so focused and clean. I could actually work in a much smaller office now! Don't tell my boss. What you do makes a huge difference in the lives of those you help.”
—Jordan McCollum, VP, Major Multinational Corporation
Articles
Articles, Research, Tips
Our collection of original articles and research on time management, plus helpful video, links, tips, and tricks.
Priacta
Our Mission and Values
Priacta is expediting the world's work. Find out more about the company behind the mission.
Interactive GTD Software Comparison Table
Software verified to support Getting Things Done as of 23 May 2013. Click any column header to sort.
Watch for tools that have TRO training available. TRO is a more advanced GTD-like system and demands more powerful software tools.
| Product Info | Features | Cost* | |
|---|---|---|---|
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
   |
Web-based project management with timeline and email integration. Syncs with: CSV (manual export); iCalendar, Google Calendar (auto sync); RSS (feed); Basecamp (import); Email (manual notifications); 5pm for iPhone; 5pm (Google Apps); Excel (Manual Import) Requires: Flash 8 plugin (optional) |
| $168 - $2100 Free 14 day trial 2013-05-10 |
 |
Tasks, email, contacts, notes, password manager, and calendar all in one. Syncs with: Windows Mobile 2003/2003SE, PocketPC, Palm, Outlook, Google Calendar, other computers running EPP (manual import/export/sync), Toodledo (Folders); EPIM (Android, iPad, and iPhone) |
| $40 - $50 Free feature-limited version or Free 30 day trial 2013-05-10v5.54 |
  |
Web application based on GTD by David Allen. Syncs with: Twitter, Apple Dashboard, iGoogle, IE, Gmail, Netvibes (plugins), iCal, Google Calendar (full sync), RSS (feeds), Evernote, Nozbe Apps (Android, iPod, and iPhone) Requires: Online access or 3G for iPhone version |
| $42 - $408 Free feature-limited version 2013-04-11v1.5 |
|
An email-based, GTD-capable enterprise project management application. Syncs with: iCalendar (auto sync tasks for Outlook, iCal, Google Calendar, Mozilla Sunbird); Excel (manual import/export); Microsoft Project (direct integration, Enterprise version only) |
| $96 - $344 Free 30 day trial; price depends on features 2013-02-20 |
|
| $20 Free 14 day trial 2013-02-15 | |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Hierarchical outliner for projects, tasks and notes. Requires: .NET Framework 2.0 |
| $49 - $99 Free 30 day, feature-limited version 2013-02-13v5.0.0.3 |
|
Collaborative, to-do list with advanced features for Web and iPhone. Syncs with: Toodledo for iPhone/iPad; SMS, RSS (export); Gmail (gadget); Jott, Twitter (direct integration); Netvibes, Firefox, iGoogle, Apple Dashboard, Pageflakes, TSheets, Windows Vista (plugin); iCalendar (subscription); iCal, Outlook, (3rd party auto sync, import/export); Palm OS, XML, Excel, CSV, Text (import/export); Palm (import); TaskJot (Blackberry auto sync); TaskAngel (auto sync) Requires: All major web browsers; iPhone 3G or iPod Touch for iPhone version; ToodleDroid and Todo Droid for Android; mobile web version available. |
| $15 - $30 Free feature-limited version 2012-12-20 |
|
Advanced personal TRO and GTD in a simple, sleek, and easy-to-use web interface. |
| $39 Free feature-limited version 2012-12-17 |
|
Standalone iPhone app that also syncs well with other programs. Syncs with: iCal, Toodledo, Outlook, Todo Online Requires: iPhone OS 3.0 or newer, Windows Sync Program requires Bonjour and .NET Framework 3.5 SP1 |
| $10 2012-12-13v6.0.3 |
|
| $10 Free feature-limited version 2012-12-07v3.0.9 | |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
A free application that allows users to manage all types of tasks easily. Downloadable client for Windows-based Machine, Android and iPhone are currently available. Syncs with: Doit.im for Windows, Doit.im for Android, and Doit.im for iPhone Requires: Firefox 3.6+, Chrome 4.0+, Safari 4.0+, iOS 5.0+ , Android 2.1+. OS X 10.7 +, OS X 10.6, Windows 7+. |
| $20 Free feature-limited version 2012-12-01v3.8.2 |
|
A free GTD overlay for Outlook. Syncs with: Outlook (direct integration); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: Outlook 2002 or later (get it free w/hosted Exchange) |
| Free 2012-11-17v5.26 |
|
GMail Firefox addon that manages emails as tasks. Syncs with: Gmail (direct integration); other computers (settings sync, Pro only) Requires: Firefox 2.0 or later, GMail account (free), Chrome |
| Not shown Free feature-limited version 2012-11-01v4.0.4.38 |
|
Hierarchical task manager with native XML custom reporting. Syncs with: Outlook (import), PocketPC (export), XML (direct/import/export), GanttProject (export), MS Project 2002 (import), FreeMind |
| Free 2012-10-30v6.5.10 |
|
GTD-specific task application trains you in pure GTD principles as you work. Requires: Internet Explorer 7+, Firefox 3+, Google Chrome 4+, Safari 4+, Android, phone browser |
| $83 Free 30 day trial 2012-10-24 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Simple but powerful online GTD task management integrates well with email. iPhone, iPad, Android, and Web versions are available. |
| $39 Free 15 day trial; Free Mobile App 2012-10-22v4.2 |
|
All-in-one personal information manager (PIM) that comes with network solution included. Syncs with: iPhone, Windows Mobile, Palm, Outlook, PIM data server(auto), Google Calendar and Contacts |
| $40 - $60 30 use limit. 2012-10-22v12.62 |
|
Sync calendars, contacts, tasks, and notes to your mobile device from a variety of desktop or Internet platforms. Syncs with: Outlook, Lotus Notes, GoldMine, GroupWise, ACT! by Sage. and Palm Desktop via CompanionLink Software, USB for Android 4.0 (Ice Cream Sandwich) |
| DejaOffice for Android, iPad, and iPhone are free. Use of CompanionLink Software costs $39.95 2012-10-19v2.3.1 |
|
Mac GTD software delivering flexibility through a simple interface. Syncs with: iGTD (full import/migration), iCal, Apple Mail, iPhone/Mac version Requires: OS X 10 10.4.11 or later |
| $50 Free 30 day trial 2012-10-16v2.1.1 |
|
A personal task outliner that organizes goals, projects, and tasks into a tree. Syncs with: Outlook (manual sync); MLO PocketPC (ActiveSync); XML, MindManager, text file (import/export); Excel (export) Requires: WinMobile 5/6 for smart phone version |
| $46 - $60 Free 45 day trial 2012-10-15v3.6.2 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
A personal information manager for Windows. Syncs with: HTML, .CSV, and priorietary format (export, pro version only) |
| $50 - $90 Free 28 day trial 2012-10-12v6.11 |
|
Well-integrated task lists for browser and handhelds with email handling. Syncs with: Gmail (Firefox plugin); Google Calendar, Twitter (direct integration); Atom/RSS, IM (feed) Requires: Google Gears, IE 6.0+ or FireFox 1.5+ for browser version; Win Mobile 5/6, iPhone/iTouch for handheld |
| $25 Free feature-limited version 2012-10-10 |
|
Simple social task management for personal tasks, delegation, follow-up, discussion, and voice transcription. Syncs with: Astrid for Android and iOS, Producteev, Google Tasks. Requires: iOS 4.0 or later (for iPhone or iPad). |
| $40 Free feature-limited version 2012-09-16va7c3989 |
|
| $39 - $70 Free feature-limited version 2012-09-13 | |
|
Online project management application that allows delegation and team collaboration. Syncs with: Action Method Mobile |
| $99 Free feature-limited version 2012-08-09 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
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Hierarchical task manager that supports reminders, attachments, and multiple databases. Syncs with: Swift To-Do List Online |
| $45 - $90 Free feature-limited version 2012-08-08v7.667 |
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Social task & project management. Brilliant for business, personal, team tasks and projects, shared workspaces, unlimited delegation levels, and auto follow-up even if they don't use Donedesk. |
| Free 2012-08-03 |
|
Task manager for google account and google apps account. Syncs with: Google Calendar, GQueues for Android |
| $25 Free feature-limited version 2012-07-31 |
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A smart organizer that manages tasks, projects, and life areas. Syncs with: Palm, desktop versions, other computers running Life Balance (manual sync) |
| $40 - $80 Free 30 day trial 2012-07-23v5.7.16 (Windows) |
|
Flexible task and notes management application for Android smartphones and tablets. Syncs with: Toodledo |
| $5 Free 14 day trial 2012-07-12v1.8.2 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
An email-smart collaboration platform for tasks, projects, and documents. Syncs with: Microsoft Outlook |
| $108 Free 30 day trial 2012-06-21v2.1 |
|
Full-featured Outlook Exchange task management application for iOS (Priacta-recommended for TRO with Exchange). Syncs with: Todo Online, Outlook (PC), iCal (via Appigo Sync), iCloud, Todo for Mac, Dropbox, and Toodledo Requires: IOS 5.0 or higher |
| $10 Free 14 day trial 2012-06-14v1.01 |
|
CRM with shared calendars, projects, tasks, and contacts. Syncs with: Apple Sync (auto sync); CSV, Tab Delimited (manual import/export), ACT!, Now Up-to-Date, Now Contact (manual import); XML (manual export), Filemaker, MoneyWorks, LightSpeed POS (push/pull) Requires: iPhone (for mobile access), OS X 10.4.9+ or 10.5.1+, 1 Ghz G4 or higher, 1 GB RAM, 200 MB hard drive space, 1086 x 764 or higher resolution. |
| $189 Free 30 day trial 2012-06-13v4.02 |
|
Web application that allows task item input from various messenger and email providers. Syncs with: Import Tasks from: Remember the Milk ; AIM; ICQ; Twitter; Facebook; Yahoo, Google Calendar; Outlook |
| $220 Free feature-limited version or Free 2 week trial 2012-06-11 |
|
Full-featured task manager for Mac and iPhone. Syncs with: iCal (auto sync); multiple OmniFocus Mac or iPhone DBs (manual, MobileMe, Bonjour, iDisk, WebDAV); TaskPaper, TXT, HTML CSV (manual export) Requires: Mac OS X 10.4.8 or later, or iPhone 3G |
| $20 - $80 Free 14 day trial 2012-05-30v1.10.3 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
An Emacs mode for notes and project planning. Syncs with: iCalendar, LaTeX (export) Requires: Emacs |
| Free 2012-05-25v7.8.11 |
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Online project management software with scheduling, collaboration, time-tracking, and file sharing features. |
| $288 - $348 Free 30 day trial 2012-05-21 |
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Simple notepad-like tool for tasks and projects with categories. Syncs with: Any UTF8 text file (import) Requires: requires OS X 10.6 or higher |
| $30 Free 30 day trial 2012-05-17v2.3.2 |
|
Suite of tools that syncs with iPhone, Android, Java (Mobile), S60, Blackberry, and Web. Syncs with: iphone, android, blackberry, java/symbian, windows phone 7, windows mobile 6, desktop add-on, chrome add-on |
| $49 Free 30 day trial 2012-05-16 |
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A set of online modules that help professionals manage programs, projects, requirements, testing, and product development. Syncs with: iPsoda (iPhone, iPod, iPad, and Android) |
| $180 Free 30 day trial 2012-05-11 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Free web application for organizing tasks. Syncs with: Plancake for Android |
| $30 Free feature-limited version; with advertisements and banners 2012-04-17 |
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Multi-platform information manager with tagging and search. Syncs with: Online or other desktop Evernote installs for same user (manual sync); Handheld to online or desktop (export sync); Formatted HTML (export); XML (import/export) Requires: Mac OS X 10.5, or Windows XP or Vista, or WinMobile 5/6, or iPhone 3G (native), or iPhone or iTouch (Web) |
| $45 Free feature-limited version 2012-04-16 |
|
Freeware, multiplatform task manager application with customizable filters. Syncs with: Toodledo; Google Calendar; Google Tasks Requires: at least Java 1.6 |
| Free 2012-04-14v2.4.0 |
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Task organizer for Android styled around the Getting Things Done methodology. Syncs with: Google Calendar and other Calender Services Requires: Android 2.1 or greater. |
| Free 2012-04-01v2.0.1 |
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A chic, free task manager for every platform. Syncs with: Wunderlist for web, iPad, iPhone, Android, Windows, Linux, and Mac |
| Free 2012-02-22 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Online CRM with simple, customer-based project and task management features. Syncs with: Google Calendar |
| $240 Free feature-limited version 2012-02-02 |
|
| Free 2012-01-17 | |
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An easy to use, GTD-friendly tool that fully syncs with Toodledo or any mobile device that syncs with Toodledo. Syncs with: Toodledo |
| $20 Free 30 day trial 2011-12-08v2.1 |
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Multi-purpose personal planning tool for managing projects. Syncs with: rtfd files, proprietary archives |
| $20 Free 30 day trial 2011-12-05v1.6.4 |
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| $300 - $2028 Free 30 day trial 2011-11-15 | |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
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A Web 2.0 style of goal-setting, goal-tracking, task and time management software. Syncs with: import/export with iCal or CSV |
| $48 - $119 2011-11-04 |
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| $15 - $25 Free 14 day trial 2011-10-24v2.3.3 | |
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Simple but effective GTD application for BlackBerry smartphones with Outlook Plugin. Syncs with: Viira for Outlook; Viira for Blackberry; Native Blackberry task application Requires: BlackBerry OS 4.5 or above (Viira for Blackberry) and MS Outlook 2003 or 2007 (Viira for Outlook) |
| $30 Free feature-limited version 2011-10-02v3.1 |
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An Outlook add-in designed to shift focus from messages to tasks and projects. Requires: Outlook 2007 and Up |
| $50 Free 45 day trial 2011-09-12v3.5.1007 |
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| $40 - $80 Free feature-limited version 2011-09-07v3.4 | |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
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General purpose information management tool. Syncs with: Outlook, PocketPC (manual sync) |
| $50 - $200 Free 60 day trial 2011-08-17v4.0.8 |
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To-Do list with hierarchical tasks and an integrated calendar. Syncs with: Outlook (manual import/export); Google Calendar Requires: .NET Framework 1.1 |
| $80 - $100 Free 30 day trial 2011-08-12v2.2.2 |
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Multi-platform, skinable desktop calendar and task list. Syncs with: iCalendar (import/export); Pro only: Google Calendar (auto sync); iCalendar (subscribe), Outlook (direct integration), Exchange Server (via Outlook), Remember the Milk (subscribe) |
| $13 Free feature-limited version 2011-08-12v2.9 |
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An online task management tool that supports team collaboration. Syncs with: HiTask for iPhone and iPod Touch |
| $48 - $180 Free feature-limited version 2011-08-11 |
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Applescript tutorial/integration of all files and programs into GTD workflow. Syncs with: email (export); iCal (direct integration); OmniFocus (import) |
| $20 Free trial 2011-07-28v1.4.6 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
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Centralized tracking for sales and marketing. Syncs with: Outlook, Gmail, Google Sites, Quickbooks Requires: Add-in needs Microsoft Outlook |
| $576 - $1200 Free feature-limited version; Outlook Plug-in useable only by subscribed users 2011-07-28 |
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A GTD software tool beyond simple to-do lists, but only one context. Syncs with: iCal, Apple Mail (direct integration) |
| $35 Free 14 day trial 2011-07-14v1.5 |
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GTD task manager with a simple, clean interface. Syncs with: Tudumo Server Requires: .Net Framework 2.0 |
| $30 Free 60 day trial 2011-06-27v1.2.0.66 |
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| $99 Free 14 day trial 2011-05-31 | |
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GTD task manager for Palm WebOS Smartphones. Requires: webOS 1.2.0 |
| $4 2011-05-31v1.2.0 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
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Spreadsheet-style online collaboration tool. Syncs with: Microsoft Excel, Google Spreadsheet, Microsoft Project |
| $99 - $1499 Free 30 day trial 2011-05-19 |
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| $35 Free 14 day trial 2011-05-01v1.1.0 | |
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An all-in-one email client, contact, and task manager. Syncs with: Microsoft Outlook |
| $60 2011-04-21v3.0.4.6 |
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Online task manager for teams and individuals. Syncs with: SMS Text Messaging (send) Requires: IE 7, Firefox 2, Safari 3, or Opera |
| Free 2011-04-18 |
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Business organizer for projects, tasks, and events. Syncs with: Outlook Contacts (manual import) |
| $80 Free 30 day trial 2011-04-08v7.5 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
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| $240 Free feature-limited version 2011-04-04 | |
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Simple and easy-to-use task manager that fits onto a thumb drive. |
| Free 2011-03-20v1.1 |
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| $20 Free feature-limited version 2011-03-19v2.2.0 | |
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Folder-based task manager with reminders by SMS or email. Syncs with: Outlook (manual sync, import, export); RTF, proprietary format (import/export); SMS (export) |
| $35 Free 15 day trial 2011-03-19v2.8 |
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Multi-user GTD task manager software with projects and feeds. Syncs with: IM (import), RSS (export), other users (auto sync), iPhone/mobile (web view) Requires: Web server, Ruby on Rails |
| Free 2011-03-15v1.7.3 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
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Outlook plugin organizes and manages tasks, automatically suggesting folders for emails. Syncs with: Outlook Requires: Outlook 2003 or greater required |
| $90 Free 30 day trial 2011-03-08v5.4.1 |
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A command-line GTD task list manager. Requires: Follow system-specific install instructions on the download page. |
| Free 2011-03-03v1.9.4 |
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| $2 2011-03-03v1.01 | |
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A CRM Contact Manager that tracks the relationship history of any contact or client. |
| $50 Free 21 day trial 2011-02-21v7.0.4.5 |
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Very simple task sharing tool for Windows, Mac, and iPhone. Requires: Requires iOS 3.1 or later, and an iTunes account (iPod Touch, iPhone) |
| $55 Free feature-limited version 2011-02-08v1.0.0 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
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A browser-based to-do list organizer with email integration. Syncs with: Google Calendar, iGoogle, AIM, Jabber, Twitter, Jott, IMAP, Quicksilver (direct integration); iCalendar, Atom, plain text (feeds) |
| $30 Free feature-limited version, free 3rd party iPhone App 2011-01-28 |
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| $99 Free 7 day trial 2011-01-13 | |
|
| $34 2010-12-21v1.26 | |
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Microsoft Office 2011 Suite for Mac. Syncs with: iCal, .Mac, Exchange Server (auto sync) Requires: Intel Mac running Mac OS X v10.5.8 or higher |
| $150 - $280 Free 15 day trial 2010-12-13v14.0.2 |
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A personal information manager with modules for task management, calendar, notes, and contacts. Requires: GDIPLUS.DLL (for older systems) |
| $40 Free 15 day trial 2010-11-01v3.3.2 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
| Free 2010-10-26 | |
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Email client and PIM from Microsoft (get it free). Syncs with: Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync) |
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| $150 - $200 Free 30 day trial 2010-10-13v4.2.1 | |
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A mindmapping tool with multi hierarchical capabilities. |
| $150 - $250 Free feature-limited version 2010-10-05v6 |
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Web based task manager with collaboration support. Syncs with: Twitter(auto) |
| $5 - $50 Free feature-limited version 2010-09-28 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
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Java software for tasks and projects using GTD approach. Syncs with: Outlook (auto import), iCal (auto export), XML (export), Text (import) Requires: Java |
| $40 Free feature-limited version 2010-09-20v3.1.2 |
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Project management and time tracking software for individuals and small teams. Syncs with: Outlook, WinMobile, other PCs running FusionDesk (manual sync); XML (import/export) |
| $90 Free 30 day trial 2010-09-10v1.4.1 |
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A flexible Android to-do list that employs Google Maps, Calendar, Contacts, Messaging, and Notifications. Requires: Android 1.5 or higher |
| $12 Free 30 day trial then Free feature-limited version 2010-09-10v1.5.0 |
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Bug-tracking application for programs. Can be adapted as a team GTD task list. Syncs with: FogBugz, Basecamp, Bontq Desktop Client |
| $108 - $1788 Free 30 day trial 2010-08-11v1.0 |
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| Free 2010-07-17 | |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
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Mobile application that allows access to email, contacts, calendar, and tasks. Syncs with: Google (contacts), Outlook Requires: Android 1.5 or above, Outlook 2003/2007 running on windows XP or above, PC must have .Net Framework 2.0 |
| $20 Free feature-limited version and a Free 5 day trial version (fully functional) 2010-06-30v6.1.0007 |
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Supports tasks, projects, and goals with multi-layered filtering. Syncs with: ActionComplete for Web |
| Free 2010-06-15v6 (Android) |
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Mind-mapping software that supports detailed files for documentation planning, visualization, and business scheme design. |
| $39 Registration removes the promotional banner 2010-05-23v2.1 |
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Simple, efficient web task manager with multi-user support. Requires: PHP-compatible Web server (online or single computer), PHP 4.3.1+, MySQL 3.23+ or SQLite (PHP4+ext. or PHP5) |
| Free 2010-05-20v0.2 |
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Complete GTD tool for Lotus Notes endorsed by David Allen. Syncs with: Lotus Notes add-on (syncs with BlackBerry, iPhone, Android, Palm & other smartphones) Requires: Lotus Notes 6, 7, 8, or 8.5x |
| $108 - $420 Free 21 day trial 2010-05-01v2.0.1.5 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
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Online GTD solution with direct mobile phone support amd email integration. Syncs with: iGoogle, Netvibes (widgets); Twitter (import); iCal, RSS (export) |
| $49 - $99 Free 14 day trial 2010-04-28 |
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| Free 2010-04-17 | |
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Complete online team management, including personal task/project lists which are visible to the team. |
| $288 - $2388 Free 14 day trial 2010-04-06 |
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Online hierarchical task manager with a simple, text-oriented interface. |
| $3 Free feature-limited version 2010-04-05 |
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A multi-purpose note-taking application that allows easy collection and collaboration. Syncs with: BasKet archives, text files (import/export); KNotes, KJots, KnowIt, TuxCards, Sticky Notes, Tomboy (import), HTML (export) Requires: KDE 4.x |
| Free 2010-03-23v1.80 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
GTD-friendly sidebar auto-prioritizes tasks, manages email, direct Outlook integration. Syncs with: Outlook (direct integration); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: Outlook 2003 or later (get Outlook free w/hosted Exchange) |
| |
|
| Free 2010-03-04v0.6 | |
|
Personal CRM sales system with marketing campaign tools. Requires: IE, Firefox, Safari, Opera |
| $180 Free 30 day trial 2010-03-03 |
|
Email client and PIM from Microsoft. Syncs with: iCal, .Mac, Exchange Server (auto sync) |
| Not shown no longer available. 2010-02-09v12.2.3 (2008), 11.5.7 (2004) |
|
| $13 Free feature limited trial 2010-02-02v4.1 | |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Free online task and project management app with email integration (task-adding), task-sharing, and API. |
| Free 2010-01-24 |
|
An idea and notes management database that syncs to all REXwireless BlackBerry products. Syncs with: todoMatrix, ideaMatrix Requires: Blackberry REXwireless apps |
| $24 free for REXwireless application owners (first year) 2010-01-19 |
|
Personal daily manager for Android, iPhone, Windows Mobile and Blackberry. Syncs with: WM: Outlook (via ActiveSync); Exchange Server (via Exchange ActiveSync); Franklin Covey PPO 5.0 (via PPO sync conduit). BB: BB PIM (auto or manual). iPhone: GCal, Toodledo, Outlook (with $5 WebIS Desktop Sync). Android: Toodledo, Exchange Server. Requires: Windows Mobile 5 or 6; BlackBerry OS 4.2+ including Bold, Storm, Tour; iPhone OS 3.0+) |
| $13 - $30 Free 15 day trial or Free feature-limited version 2009-12-01v9.10 (Windows) |
|
| $1 Free feature-limited version 2009-11-24v1.0 | |
|
Simple GTD to-do list with projects, templates, and hotkeys. Syncs with: XML (file format); HTML, Text (manual mxport) |
| $20 Free feature-limited version 2009-11-18v1.4.0 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
A cross-platform java application for managing tasks. Syncs with: Remember the Milk (manual import), XML (manual import/export), TimeGT backup server (auto sync) Requires: Java Runtime Environment 6 |
| $75 Free feature-limited version 2009-11-18v1.0.4 |
|
Flexible, full-featured todo/task manager for Blackberry. Syncs with: Proprietary REXdesktop, REXdesktop Web Access ($24/yr), Microsoft Outlook, Lotus Notes, Groupwise, and PocketMac Requires: Blackberry OS 4.2 or higher, including Bold, Storm, 8900 Curve |
| $60 Free 14 day trial 2009-10-20v2009.10.20.47 |
|
Personal information manager with categorization that can support GTD. Syncs with: Outlook (manual sync); mbox, TreePad, text, folder, favorites (import); XML, RTF, CSV (import/export); files, HTML (manual export) |
| $49 - $99 Free feature-limited trial, 20 uses or 45 days 2009-10-13v4.1 |
|
Free Excel add-in for planning and reporting tasks and projects. Syncs with: Outlook (import), Excel (direct integration) Requires: Requies Microsoft Excel 2002 or later |
| $8 Free feature-limited version 2009-10-07v1.5.5 |
|
Idea outliner for Palm OS with Windows desktop sync. Syncs with: Bonsai handheld version Requires: Palm OS, including PRE w/Classic Emulator |
| $16 - $38 Free feature-limited version 2009-09-23v5.0.3 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Mobile PIM with integrated calendar, and an easy-to-use search feature. Syncs with: Outlook (via ActiveSync); Exchange Server (via ActiveSync Exchange) Requires: Windows Mobile 5 or 6 smart phone |
| $30 Free 15 day trial 2009-09-01v2.5 |
|
Add-in for Outlook endorsed by David Allen. Syncs with: Outlook (plugin); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: English Outlook 2002 or later (get Outlook free w/hosted Exchange) |
| $75 Free 30 day trial 2009-07-10v3.0.40 |
|
PIM for collecting, processing, and prioritizing within contexts and timeframes. Syncs with: Outlook (manual sync); Word DOC, HTML, RTF, PDF, Power Point, Excel, Web Archive MHT (manual import) |
| $99 45 day trial 2009-07-01v5.3.05 |
|
A personal, browser-based GTD system built on TiddlyWiki. Requires: TiddlyWiki and MPTW, major Web browser; iPhone access is read-only |
| Free 2009-06-02v3.1.6 |
|
Tool for managing your projects. Syncs with: Outlook (manual import) Requires: Internet Explorer 5, 6, or 7 |
| $50 - $100 Free 45 day trial 2009-04-24v1.18 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Advanced PIM for Pocket PC with custom filters and entry bar. Syncs with: Outlook/Pocket PC data (direct integration), Outlook (auto via ActiveSync) Requires: Touchscreen and stylus (Pocket PC) |
| $30 Free 14 day trial 2009-03-06v8.70 |
|
| Free 2009-02-27 | |
|
Graphical task mapping tool that can support GTD. Syncs with: Outlook (direct integration); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: Online standalone or supplement for Win/Mac versions |
| $99 - $349 Free 21 day trial 2009-02-24v8.1 (Win); 7 (Mac), Web |
|
Integrate all appointments and tasks into an automatically-updated calendar. Syncs with: CSV, TXT (manual import/export); Outlook (direct integration); Google Calendar (manual export); Palm, Blackberry (via Outlook ActiveSync) Requires: WINE for Linux Version |
| Not shown Donation requested, charityware 2009-02-19v2009.02.19 |
|
Manage tasks and projects as graphical diagrams. Syncs with: Outlook (task export/import); Microsoft Office (export); iCal, PDF, HTML, text, images (export); OPML (import/export); MindManager (import) |
| $199 Free 30 day trial 2009-02-13v6.2 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Open source, PHP-based GTD with a hosted online version. Requires: Browser; PHP-compatible Web server online or local, PHP, MySQL (if self-hosting) |
| Free 2009-02-11v1.03 |
|
A lightweight GTD to-do manager |
| $30 Free 15 day trial 2009-01-31v1.1.5.0 |
|
Tool for implementing GTD with your BlackBerry. Syncs with: BlackBerry Tasks (direct integration); Outlook, Lotus Notes, ACT!, Groupwise (via standard sync software); Entourage, iCal, Now Up-To-Date, Meeting Maker (via PocketMac for Blackberry) Requires: Blackberry OS 4.1 or higher, Blackberry Desktop |
| $40 - $100 2008-11-08v3.0 |
|
Multi-platform, open source software supporting a unique GTD-like system. Syncs with: iCal 2, Chandler Hub |
| Free 2008-10-25v1.0.3 |
|
Web based GTD client written in PHP. Requires: PHP-compatible Web server (online or single computer), PHP 4.3.2 or later, MySQL 4.1 or later |
| Free 2008-10-16v0.8.0.2 or 0.9 beta |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
| Free 2008-10-11 | |
|
Open source task management for Windows, Mac, and Linux. Syncs with: XML (manual export) Requires: Java 1.6 or later |
| Free 2008-09-25v0.9.7.36 |
|
GTD-based personal project manager with easy delegation support. Requires: Firefox 1.5+, IE 6+, Safari 3+ |
| $50 - $250 Free ad-supported and feature-limited version 2008-09-04v1.3.0 |
|
Hierarchical task list manager for Windows, Mac, and iPhone. Syncs with: Outlook, iPhone version, EasyTask Manager on other computers, iCal (auto sync), RSS (feeds), EasyTask Online for browsers and original iPhone (read only) Requires: .NET framework 2.0 for Windows version; Safari, Mozilla, IE, or original iPhone for online version; iPhone 3G for iPhone version |
| $20 Free feature-limited version 2008-07-11v1.9.3 |
|
Open Source GTD software. Syncs with: .Mac (manual sync), Toodledo (export) Requires: Mac OS X 10.5 (Leopard) |
| Free 2008-06-25v2.0d18 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
| $29 Free 14 day trial 2008-05-30v1.2.3 | |
|
Open Source online organizer. Syncs with: RSS (feed) Requires: PHP-compatible Web server (online or single computer), PHP, MySQL |
| $100 Free ad-supported version 2008-05-25v5.47 |
|
A Getting Things Done todo-list tracking tool. Requires: Google Gears; Firefox 2.0+ or IE 7+ |
| Free 2008-05-08v1.1.22 |
|
Open source GTD software developed in C# for reusability. |
| Free 2008-03-30v20080330 |
|
Task manager for the Palm Pre designed for GTD users. Comes bundled with sync program for outlook. Syncs with: Outlook Requires: Palm Pre |
| $40 2008-03-25v4.3.1 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Online calendar, to-do list, and collaboration center. Syncs with: Outlook (auto/manual sync plugin), PDAs (via Outlook ActiveSync) |
| $99 Free ad-supported and feature-limited version 2008-03-12 |
|
Straightforward Mac GTD application with .Mac support. Syncs with: .Mac (sync), XML (export) Requires: MacOS X 10.4.9 or later |
| $29 Free time limited trial 2008-02-15v1.3.2 |
|
System for visualizing and tracking actions individually or across teams. Syncs with: Outlook (direct integration via MindManager); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: Mindjet MindManager |
| $145 - $285 Free 21 day trial 2008-01-01v2.8.2 |
|
| Free 2007-12-16v0.2.1 | |
|
A command line type tool for managing very simple to-do lists. |
| Free 2007-11-23v1.90 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Time and task management for personal/business projects and tasks. Syncs with: CSV (import/export); FTP, XML, Excel, HTML, Text (export) |
| $65 - $200 Free 30 day trial 2007-10-22v2.9.1 |
|
| Free 2007-10-15v2.0 | |
|
Single/multi-user, web task management for personal/professional projects. Syncs with: RSS, iCalendar (subscribe, share) Requires: PHP-compatible Web server (online or single computer), PHP 4.1 or later, MySQL |
| $30 - $500 Free 21 day trial 2007-06-19v2.7.1 |
|
Open source to-do list manager with GTD support in PHP and MySQL. Requires: PHP-compatible Web server (online or single computer), PHP, MySQL |
| Free 2007-05-31v1.0 |
|
| Free 2007-05-28v1.2.0 | |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Keeps track of your to-dos using the GTD method. Syncs with: iCal, iSync compatible devices |
| $20 Free 14 day trial 2007-02-11v1.1 |
|
| Free 2007-01-20v6.16 | |
|
All-in-one application to organize your projects, tasks, and information. Requires: .NET Framework 2.0 |
| Free 2006-12-12v1.0.0.0 |
|
| Free 2005-09-03v1.0.6 | |
|
| Not shown 2005-07-25v4.3.1 | |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
GTD software extension for Lotus Notes. Syncs with: Lotus Notes (plugin) Requires: Lotus Notes |
| Free 2005-06-18v1.0.1.6 |
|
| Free 2005-05-01 | |
|
| Free 2004-04-18v5.63 | |
|
Easy to learn, easy to use application that keeps lists of things to do. The Hit List is Mac's most powerful task manager. Syncs with: The Hitlist for iPhone, iCal Requires: Mac OS X 10.5 or higher and an Intel processor |
| $50 Free 15 day trial No Datev. 1.0.6 |
*Services billed for teams or on a recurring basis are calculated per year, per minimum number of allowed users.
Quick, Free Coach Advice (Phone or Email)Stop looking for software. Start getting organized with expert advice.Free initial consultation with an expert Priacta coach. Call or email now. Call 1-888-PRIACTA (1-888-774-2282; or 1-804-591-0511 outside US/Canada). OR: click here to ask by email. |
28 Other Applications We Are Watching
Although these programs do not meet our basic GTD capability criteria, we're keeping our eye on them since they have been suggested or advertised as GTD apps. See a mistake? Click a discussion icon below to share your thoughts.
| Product Name (Why Not Yet Included in GTD Software Table) | As of Date | |
|---|---|---|
 |
Easy To-Do
Simple task manager. |
2011-10-08 |
|
Backpack
Information organizer and simple Intranet with calendar, email integration, and reminders, by 37 Signals. Not Yet GTD Compliant: No context, tag, or label support at te task level, and no way to handle Project: Next Step methodology. |
2009-04-22 |
|
Basecamp
Popular collaboration center with to-dos, milestones, project pages, and email integration. Not Yet GTD Compliant: Cannot categorize or tag tasks, so contexts must be maintained in separate lists or pages. This requires manual copying of tasks and severs tasks from their projects and support documents. |
2009-03-02 |
|
Get Stuff Done
Collaborative task manager for Facebook users. Not Yet GTD Compliant: Does not support any form of contexts, tagging, or categories. |
2009-03-07 |
|
Joes Goals
Tool for tracking progress in establishing habits. Not Yet GTD Compliant: Not really a task management program. No support for contexts or projects. |
2008-03-25 |
|
jotlet
Online, customizable calendar with a small area for listing tasks. Not Yet GTD Compliant: Tasks cannot be categorized in any way, and no Project: Next step support is provided. |
2008-03-25 |
|
Listable
Free Web and iPhone App ideal for personal and shared ToDo lists Not Yet GTD Compliant: No Project: Next step support is provided. |
2010-05-31 |
|
Memoranda
Open source, cross-platform diary manager and personal project scheduler. Not Yet GTD Compliant: No support for any form of contexts or categorization. |
2008-03-25 |
|
Mojonote
Sharable, easy-to-use online list manager with reminders, list importing, and undo. Not Yet GTD Compliant: Cannot handle Project: Next Step support and a context for the same item since both are supported via a single list header. |
2010-05-13 |
|
MyLife Organized (Light Edition, freeware)
Simple, personal time and task management app and outliner. Not Yet GTD Compliant: Does not support any type of task categorization. |
2008-03-25 |
|
MyTodos
Simple, sharable online to do list with RSS feed support. Not Yet GTD Compliant: Cannot specify both a project and context for the same task. ("Projects" support can be used for contexts nad true projects can be entered inline in the task title, but no Notes field is provided for capturing next steps.) |
2010-05-13 |
|
OnStage
Online task list and project tracker. Not Yet GTD Compliant: Lacks task categorization (contexts). |
2010-05-13 |
|
pyGTD
Technical software for implementing GTD via text files. Not Yet GTD Compliant: No longer available or supported on the Web. |
2008-02-06 |
|
Scrybe
Browser-based calendaring system with offline and list capabiities. Not Yet GTD Compliant: Lists are currently primitive, no way to record subsequent next steps, do not readily allow tasks to be moved from one context to another. |
2008-08-13 |
|
TaskBin
Web-based collaborative task management system. Not Yet GTD Compliant: Does not support contexts, tags, or folders that can be used to group tasks. |
2008-03-25 |
|
Tasks Jr.
Free, browser-based task management for personal use. Not Yet GTD Compliant: Lacks tagging (context) support that is present in Tasks and Tasks Pro. |
2008-04-11 |
|
TaskTimer
Task/project management software with collaboration, syncing, and an Internet gateway. Not Yet GTD Compliant: Does not appear to support grouping of tasks by context. |
2009-04-22 |
|
TeuxDeux
Free, browser-based simple task manager. Not Yet GTD Compliant: While a great task manager, it lacks many core requirements of GTD applications such as categories/contexts and project/next step support. |
2010-01-12 |
|
Tudu Lists
Simple, sharable online lists. Not Yet GTD Compliant: Does not support tagging or contexts. |
2008-04-21 |
|
tweeto
Free browser based task manager/todo list for planning tasks. Not Yet GTD Compliant: Shows real promise, with emailing, printing, RSS feed capabilities However, it lacks basic "Project: Next step" support because no Notes field exists to capture subsequent next steps. For the moment, this cannot be considered GTD-ready for the purposes of this list. |
2010-05-13 |
| TwitDone
Quick and easy task list application that directly integrates with Twitter. Not Yet GTD Compliant: No next action support |
2010-05-13 | |
|
Vitalist (Free Edition)
Online GTD solution with direct mobile phone support, email integration. Not Yet GTD Compliant: 5 context limit for the free version makes this unsuitable for serious use. |
2010-05-31 |
|
XMIND
Graphical mind mapping and brainstorming application. Not Yet GTD Compliant: A promising open source app, but lacks a clear explanation of how it can support GTD-like systems. Search of web site turns up nothing pertinent. Nothing obvious on Google. However, it does support markers, labels, and filtering, so it might be possible to use it for GTD. Customer feedback on this would be appreciated. Click the discussion bubble to provide feedback. |
2009-01-09 |
|
Zenbe Lists
Free, simple list manager for Web and iPhone. Not Yet GTD Compliant: Does not support tagging or contexts. Will let you create a separate list for each context, but then you cannot specify sublists, you can only specify one context per item, and changing contexts is not possible. |
2010-05-31 |
| Lifetick
Web application designed around achieving goals related to personal values. |
2011-03-21 | |
| smartQ
A web-based visual project board that supports work distribution, progress tracking, and team communication. Not Yet GTD Compliant: SmartQ lacks the ability to divide work into different contexts or projects. |
2012-11-18 | |
| Huddle
An online collaboration tool that allows employees to work together on projects in real time. Not Yet GTD Compliant: No Tags or Contexts |
2012-08-24 | |
| Asana
Social task and project management with collaboration for individuals, teams, and small businesses. Limited support for shared workspaces. Not Yet GTD Compliant: Does not support a true Unprocessed tasks list or Inbox for new tasks to be processed. For example, there is no way to filter out tasks with no tag assigned yet. This is a significant limitation. (The Inbox feature is limited to messages only and is not a true incoming tasks list.) Other limitations for GTD and TRO: unable to see tasks across workspaces (if they are tagged with the same tag). Non-fatal issue. |
2013-02-28 |
Other Resources and Notes
Research/Discussion Forum
Visit our GTD Software Research/Discussion forum to discuss these titles and the current criteria for inclusion in this list.
Why Does Priacta Maintain This List?
Because Priacta provides expert task and time management training and coaching, we we stay abreast of the latest software to train, support, and recommend tools for clients in any work environment. Our Total, Relaxed Organization (TRO) approach shares and enhances the core philosophies of David Allen's Getting Things Done, so we research tools for all GTD-like contextual productivity (CP) systems.
Additions? Corrections? Tell Us.
This is intended as a complete, detailed, and unbiased resource for anyone interested in GTD* software and GTD-like time management systems. We research and maintain it as a service to the entire time management community. Let us know in the GTD Software Research/Discussion forum or via email if a something is missing, incorrect, or outdated, and we'll verify and update it promptly. Suggestions are appreciated.
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*Trademark information: GTD and Getting Things Done are registered trademarks of David Allen and Co. Priacta, TRO, Trog, Total, Relaxed Organization, the 14-hour clock, and the four-color interleaved diamond are trademarks of Priacta, Inc. Other product names are or may be trademarks or registered trademarks of their respective holders. Priacta, Inc. is not affiliated with or endorsed by David Allen and Co. or any other company mentioned above.
Copyright 2007-9 Priacta, Inc. All rights reserved.
Note: This page previously hosted a simpler table
derived from an article deleted by Wikipedia admins 4 Dec 2007.
Although the current table contains similar information, it was created independently
and is not a derivative work. Reproduction of any portion of this page beyond reasonable fair use without prior consent is prohibited.