Current Software Totals
Open Source (28)
Freeware (16)
Commercial (65)
Free Trial (60)
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107 Researched GTD Software Titles and Counting
Software listed here has been verified to support Getting Things Done and related systems as of 4 Jul 2008. Click below to change platform. Click Web for online web solutions. Click column headers to sort. Click here for our recent reviews.
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Wrike
 GTD-able enterprise project management based on email. Syncs with: iCalendar (auto sync tasks for Outlook, iCal, Google Calendar, Mozilla Sunbird); Excel (manual import/export) |
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multiple contexts, reminders, projects (hierachy), 3 dates, auto sync, email (notifications, manage, autoprocess) | 2008-07-03 | $47.88 Free 30 day trial, 20 task limit |
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EssentialPIM Pro
 Lets you keep all your information in electronic form. Syncs with: PocketPC, Palm, Outlook, Google Calendar, other computers running EPP (manual import/export/sync) |
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multiple contexts, reminders, projects (hierachy), 2 dates, import/export, email (notifications) | 2008-07-02 v2.7 |
$39.95 to $79.88 Free feature-limited or 30 day trial |
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Evernote
  Multi-platform information manager with tagging and search. Syncs with: Online or other desktop Evernote installs for same user (manual sync); Handheld to online or desktop (export sync); Formatted HTML (export) Requires: Mac OS X 10.5, or Windows XP or Vista, or WinMobile 5/6, or iPhone or iTouch (Web) |
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multiple contexts, export, email (notifications) | 2008-07-02 v3.0.0.625 (Win), 1.1.2 (Mac), 3.0.0.76 (WM), 3.0 (Web) |
Free |
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Gtdagenda
GTD task and project manager with goals and calendar. Syncs with: iCal, Google Calendar (subscribe) |
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projects (subtasks), 1 date, email (notifications) | 2008-07-02 | $39.45 to $69.95 Free feature-limited version |
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Nozbe
Web based task and project management tool. Syncs with: Twitter, Jott (import); Apple Dashboard, iGoogle, IE (plugins); iCal, Google Calendar (subscribe), RSS (feeds) Requires: Online access for iPhone version |
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projects (field), 1 date, calendar tasks, auto sync, email (notifications, autoprocess), API | 2008-07-02 | $41.40 to $1248 |
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OnlineTaskList.com
Online task manager for teams and individuals. Syncs with: SMS Text Messaging (send) Requires: IE 7, Firefox 2, Safari 3, or Opera |
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reminders, 2 dates, email (notifications) | 2008-07-01 v5.9.3 |
Free |
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Toodledo
Web to-do list with collaboration and advanced features but only a single context. Syncs with: SMS, RSS (export); Twitter (direct integration); iCal, Palm OS, XML, Excel, CSV, Text (import/export); iCalendar (subscription) |
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auto prioritization, reminders, projects (subtasks), 2 dates, linked appts, import, email (notifications, autoprocess, retrieve), API | 2008-06-29 v3.96 |
$14.95 to $24.95 Free feature-limited version |
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Jello Dashboard
Special GTD homepage for Outlook. Syncs with: Outlook (direct integration); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: Outlook 2002 or later (get Outlook free) |
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multiple contexts, reminders, projects (hierachy), 3 dates, auto sync | 2008-06-28 v4.5.1 beta |
Free |
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5pm
Web-based project management with timeline and email integration. Syncs with: CSV (manual export), iCalendar (auto sync), RSS (feed), Email (manual notifications) Requires: Flash 8 plugin (optional) |
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multiple contexts, projects (subtasks), 2 dates, auto sync, email (notifications, link, autoprocess) | 2008-06-27 | $168 to $1008 Free 14 day trial |
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Smart To-Do List
Simple GTD to-do list with projects, templates, and hotkeys. Syncs with: XML (file format); HTML, Text (manual mxport) |
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multiple contexts, projects (field), export | 2008-06-27 v1.1.4 |
$14.95 Free feature-limited trial (2 projects) |
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Remember the Milk
 Well-integrated task lists for browser and handhelds with email handling. Syncs with: Gmail (Firefox plugin); Google Calendar, Twitter (direct integration); Atom/RSS, IM (feed) Requires: Google Gears; IE 6.0+ or FireFox 1.5+ for browser version; Win Mobile 5 or 6 for handheld |
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multiple contexts, reminders, projects (field), 1 date, calendar tasks, auto sync, email (notifications, autoprocess), API | 2008-06-26 | $25 Free feature-limited version |
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Zoot
PIM for collecting, processing, and prioritizing within contexts and timeframes. Syncs with: Outlook (manual sync); Word DOC, HTML, RTF, PDF, Power Point, Excel, Web Archive MHT (manual import) |
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multiple contexts, reminders, projects (hierachy, multi-tasks), 5 dates, linked appts, import, email (copy, link, autoprocess) | 2008-06-26 v5.1.02 |
$99 45 day trial |
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Enleiten Personal
GTD-based personal project manager with easy delegation support. Requires: Firefox 1.5+, IE 6+, Safari 3+ |
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multiple contexts, projects (field), 2 dates, email (notifications, autoprocess) | 2008-06-25 v1.1.0 |
$0 to $60 Free ad-supported, single user version |
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Frictionless
Open Source GTD software. Syncs with: .Mac (manual sync), ToodleDo (export) Requires: Mac OS X 10.5 (Leopard) |
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projects (hierachy), 3 dates, | 2008-06-25 v2.0d18 |
Free |
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Entourage
Email client and PIM from Microsoft (set it free). Syncs with: iCal, .Mac, Exchange Server (auto sync) |
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multiple contexts, reminders, 2 dates, auto sync, email (copy, link) | 2008-06-24 v12.0.1 |
$130.94 to $439.98 (Get it free) |
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Goal Organiser
Goal management application auto-prioritzes tasks in projects and life areas. |
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auto prioritization, multiple contexts, projects (field, multi-tasks) | 2008-06-23 | Free |
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Life Balance
An organizer that manages tasks, projects, and life areas. Syncs with: Palm, desktop versions, other computers running Life Balance (manual sync) |
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auto prioritization, projects (hierachy), 1 date, calendar tasks, | 2008-06-23 v3.5fc1 (Win), 4.1fc1 (Mac), 3.5fc1 (Palm) |
$39.95 to $99.95 Free 30 day trial |
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Org-Mode
An Emacs mode for notes and project planning. Syncs with: iCalendar (export) Requires: Emacs |
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multiple contexts, reminders, projects (field), 1 date, export, API | 2008-06-23 v6.06 |
Free |
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Hiveminder
Collaborative todo lists with email integration. Syncs with: Google Calendar, iGoogle, AIM, Jabber, Twitter, IMAP, Quicksilver (direct integration); iCalendar, Atom, plain text (feeds) |
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multiple contexts, projects (field), 3 dates, auto sync, email (notifications, autoprocess, retrieve), API | 2008-06-22 v9668 |
$30 Free version |
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uOrganized
Folder-based task manager with reminders by SMS or email. Syncs with: Outlook (manual sync); RTF, proprietary format (import/export); SMS (export) |
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reminders, projects (hierachy), 3 dates, import/export, email (notifications) | 2008-06-21 v2.0 |
$24.95 Free 30 day trial |
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Chandler
Multi-platform, open-source software supporting a unique, GTD-like system. Syncs with: iCal 2, Cosmo Chandler Server |
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reminders, 3 dates, calendar tasks, auto sync | 2008-06-20 v0.7.7 r54 |
Free |
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MonkeyGTD
A personal, browser-based GTD system built on TiddlyWiki. Requires: TiddlyWiki and MPTW, major Web browser |
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multiple contexts, reminders, projects (field), 1 date | 2008-06-19 v3.0 alpha |
Free |
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ConceptDraw Mindmap
Tool for managing tasks and projects with graphical diagrams. Syncs with: Outlook (task export/import); Microsoft Office (export); iCal, PDF, HTML, text, images (export); OPML (import/export); MindManager (import) |
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multiple contexts, projects (hierachy), import/export | 2008-06-15 v6.0 |
$119 to $199 Free 30 day trial |
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ToDoList
Hierarchical task manager with native XML custom reporting. Syncs with: PocketPC (export), XML (direct/import/export), MS Project 2002 (import) |
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reminders, projects (hierachy), 2 dates, linked appts, auto sync | 2008-06-13 v5.5.7 |
Free |
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EasyTask Manager
Basic task list software for Windows and Mac. Syncs with: Other computers running EasyTask Manager, iCal (auto sync), RSS (feeds), EasyTask Online for browsers and iPhone (read only) Requires: .NET framework 2.0 for Windows version; Safari, Mozilla, or IE for online version |
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reminders, projects (field, hierachy), 2 dates, auto sync | 2008-06-11 v2.0 |
$19.99 Free 15 task trial |
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Things
Mac GTD software delivering flexibility through a simple interface. Syncs with: iCal, Apple Mail |
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multiple contexts, reminders, projects (field), 2 dates | 2008-06-09 v0.9.3 |
$49 Free while in beta |
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bbChecklist
Clean, simple list manager for Blackberry does basic GTD. |
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projects (subtasks), email (notifications) | 2008-06-09 v1.1.0 |
$14.99 Free 14 day trial |
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Tracks
Multi-user GTD task manager software with projects and feeds. Syncs with: RSS (export), other users (auto sync), iPhone/mobile (web view) Requires: Web server, Ruby on Rails |
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multiple contexts, projects (field), 1 date, auto sync, email (notifications), API | 2008-06-03 v1.6 |
Free |
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MindManager
Graphical task mapping tool that can support GTD. Syncs with: Outlook (direct integration); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: Online standalone or supplement for Win/Mac versions |
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multiple contexts, projects (hierachy), 1 date, auto sync | 2008-06-01 v7.1 (Win, Mac); Beta (Web) |
$99 to $349 Free 21 day trial |
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Ready-Set-Do!
Applescript tutorial/integration of all files and programs into GTD workflow. Syncs with: email (export); iCal (direct integration) |
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projects (field), auto sync | 2008-06-01 v1.3a |
$19.95 Free trial |
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ThinkingRock
Free Java software for tasks and projects using GTD approach. Requires: Java |
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reminders, projects (hierachy), 1 date | 2008-05-31 v2.0.1 |
Free |
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LifeShaker
A fun, low-effort task list that supports basic GTD. Requires: OS X 10.3 or later |
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auto prioritization | 2008-05-30 v1.2.3 |
$29 Free 14 day trial |
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Ultra Recall
Personal information manager with categorization that can support GTD. Syncs with: Outlook (manual sync); mbox, TreePad, text, folder, favorites (import); XML, RTF, CSV (import/export); files (export) |
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multiple contexts, reminders, projects (field), 3 dates, import, email (copy, link, manage) | 2008-05-28 v3.5 |
$49 to $99 Free feature-limited, 30 day trial |
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Blue Smiley Organizer
Open Source online organizer. Syncs with: RSS (feed) Requires: PHP-compatible Web server (online or single computer), PHP, MySQL |
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2008-05-25 v5.47 |
$100 Free when ad-supported |
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Agenda One
Smart, integrated calendar, contacts, tasks. Syncs with: Outlook (via ActiveSync); Exchange Server (via ActiveSync Exchange) Requires: Windows Mobile 5 or 6 smart phone |
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multiple contexts, time categorization, reminders, 2 dates, auto sync | 2008-05-20 v2.2.8355 |
$29.95 Free 15 day trial |
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Tudumo
GTD task manager with a simple, clean interface. Requires: .Net Framework 2.0 |
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multiple contexts, reminders, projects (field), 1 date | 2008-05-15 v1.0.0.274 |
$29.95 Free 60 day trial |
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OmniFocus
Full-featured task manager for Mac. Syncs with: iCal Requires: Mac OS X 10.4.8 or later |
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reminders, projects (field), 2 dates, auto sync, email (autoprocess) | 2008-05-14 v1.0.2 |
$79.95 Free 14 day trial |
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Outlook
Email client and PIM from Microsoft (get it free). Syncs with: Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync) |
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multiple contexts, reminders, 3 dates, auto sync, email (copy, link), API | 2008-05-13 v2007 SP1+ |
$149 to $349 Free 60 day trial (get Outlook free) |
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Next Action, Personal Edition
A Getting Things Done todo-list tracking tool. Requires: Google Gears; Firefox 2.0+ or IE 7+ |
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projects (field), 2 dates | 2008-05-08 v1.1.22 |
Free |
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Daylite
CRM tool with shared calendars, projects, tasks, and contacts. Syncs with: Apple Sync (auto sync); CSV, Tab Delimited (manual import/export), ACT!, Now Up-to-Date, Now Contact (manual import); XML (manual export), Filemaker, MoneyWorks, LightSpeed POS (push/pull) Requires: OS X 10.4.9+ or 10.5.1+ |
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reminders, projects (field), 3 dates, auto sync, email (notifications, copy, link, retrieve), API | 2008-04-23 v3.7.3 |
$189 Free 30 day trial |
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MyLife Organized
A personal task outliner and to-do list manager. Syncs with: Outlook (manual sync); MLO PocketPC (ActiveSync); XML, MindManager, text file (import/export); Excel (export) Requires: WinMobile 5/6 for smart phone version |
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auto prioritization, multiple contexts, time categorization, reminders, projects (hierachy), 1 date, import/export | 2008-04-22 v2.0.0 |
$29.95 to $77.95 Free 45 day trial |
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GTDInbox
GMail Firefox addon manages emails as tasks. Syncs with: Gmail (direct integration); other computers (settings sync, Pro only) Requires: Firefox 2.0 or later, GMail account (free) |
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multiple contexts, projects (hierachy), auto sync, email (manage, autoprocess) | 2008-04-21 v2.0.7 |
$0 to $50 Free. Pro version by donation. |
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gtd-php
Web based GTD client written in PHP. Requires: PHP-compatible Web server (online or single computer), PHP 4.3.2 or later, MySQL 4.1 or later |
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reminders, projects (hierachy), 1 date | 2008-04-21 v0.8.0.1 |
Free |
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Trog Bar
GTD-friendly sidebar auto-prioritizes tasks, direct Outlook integration. Syncs with: Outlook (direct integration); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: Outlook 2003 or later (get Outlook free) |
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auto prioritization, multiple contexts, time categorization, reminders, 3 dates, linked appts, auto sync, email (copy, link, manage, autoprocess) | 2008-04-10 v2008.04.10 |
$24.95 to $34.95 Free 30 day trial |
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Achieve Planner
To-Do list with hierarchical tasks and an integrated calendar. Syncs with: Outlook (manual import/export) Requires: .NET Framework 1.1 |
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auto prioritization, multiple contexts, time categorization, reminders, projects (hierachy), 3 dates, calendar tasks, import/export | 2008-04-09 v1.7.2.0 |
$59 to $119 Free 30 day trial |
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TaskFreak!
Simple, efficient web task manager with multi-user support. Requires: PHP-compatible Web server (online or single computer), PHP 4.3.1+, MySQL 3.23+ or SQLite (PHP4+ext. or PHP5) |
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projects (field), 1 date | 2008-04-06 v0.6.2 |
Free |
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Hot Plan
Multi-purpose personal planning tool for managing projects. Syncs with: rtfd files, proprietary archives |
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reminders, 1 date, import/export | 2008-04-03 v1.4.1 |
$19.95 Free 30 day trial |
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TodoPaper
A lightweight GTD to-do manager Syncs with: TaskPaper, Omnifocus (manual import/export) |
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multiple contexts, projects (hierachy), 1 date, import/export | 2008-03-31 v1.0.1.1 |
$29.99 Free 15 day trial |
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Famundo
Online calendar, to-do list, and collaboration center. Syncs with: Outlook (auto/manual sync plugin), PDAs (via Outlook ActiveSync) |
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multiple contexts, projects (subtasks), 1 date, auto sync | 2008-03-12 | $99 Free ad-supported, feature-limited version |
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Easy To-Do
Simple task manager. Syncs with: comma-delimited text (export) |
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reminders, 1 date, export | 2008-02-26 v2.0.3 |
$29 Free 200 task trial |
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TiDy
Excel add-in for planning and reporting tasks and projects. Syncs with: Outlook (import), Excel (direct integration) Requires: Requies Microsoft Excel 2002 or later |
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auto prioritization, projects (field, hierachy), 3 dates, auto sync | 2008-02-20 v1.4 |
Free |
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Midnight Inbox
A GTD software tool beyond simple to-do lists, but only one context. Syncs with: iCal, Apple Mail (direct integration) |
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2 dates, auto sync, email (copy, link, manage, autoprocess) | 2008-02-15 v1.3.1 |
$35 Free 14 day trial |
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What ToDO
Straightforward Mac GTD application with .Mac support. Syncs with: .Mac (sync), XML (export) Requires: MacOS X 10.4.9 or later |
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projects (hierachy), 1 date, auto sync, email (copy) | 2008-02-15 v1.3.1 |
$29 Free time limited trial |
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JetTask
Simplified task list with a calendar Requires: See discussion notes |
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1 date | 2008-02-11 v2.2 |
$19.95 Free 30 day trial |
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Todoist
Online hierarchical task manager with ultra-simple, text-oriented interface. Syncs with: Gmail (direct integration); NetVibes, iGoogle, Quicksilver, Launchy, Dashboard (widgets); XML (export) |
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multiple contexts, reminders, projects (hierachy), 1 date, auto sync, email (copy, manage), API | 2008-02-10 | $36 Free feature-limited version |
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Pocket Informant
Personal daily manager for Windows handhelds. Syncs with: Outlook (via ActiveSync); Exchange Server (via Exchange ActiveSync); Franklin Covey PPO 5.0 (via PPO sync conduit) Requires: Windows Mobile 5 or 6 |
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multiple contexts, reminders, projects (hierachy), 3 dates, linked appts, auto sync | 2008-02-09 v8.01 |
$29.95 Free 15 day trial |
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yeaGTD!
 Python script for project text files and graphical reports. |
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projects (field), 2 dates | 2008-02-05 | Free |
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GTD for Lotus Notes
Enhanced GTD template for Lotus Notes with goal support. Syncs with: Lotus Notes (plugin) Requires: Lotus Notes R6.5.5 HF95 or later; XP/Vista client is English only |
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reminders, projects (subtasks), 2 dates, auto sync | 2008-02-01 v2008.02.01 |
Free |
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do-Organizer
General purpose information management tool. Syncs with: Outlook, PocketPC (manual sync) |
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multiple contexts, projects (hierachy), 2 dates, linked appts, import/export | 2008-02-01 v3.1 |
$24.95 to $169.45 Free 60 day trial |
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Vitalist
Online GTD solution with direct mobile phone support, email integration. Syncs with: iGoogle, Netvibes (widgets); Twitter (import); iCal, RSS (export) |
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multiple contexts, reminders, projects (hierachy), 2 dates, import/export, email (notifications, autoprocess), API | 2008-01-29 | $60 to $120 Free 10 project trial |
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MyInfo
A personal information manager for Windows. Syncs with: HTML, .CSV, and priorietary format (export, pro version only) Requires: Internet Explorer 6 or higher |
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1 date, export | 2008-01-28 v4.02 |
$49.95 to $69.95 Free 28 day trial |
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LeaderTask
Business organizer for projects, tasks, and events. Syncs with: Outlook Contacts (manual import) |
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reminders, projects (hierachy), 2 dates, calendar tasks, import | 2008-01-12 v5.5 |
$34.95 Free 30 day trial |
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ResultsManager
System for visualizing and tracking actions individually or across teams. Syncs with: Outlook (direct integration via MindManager); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: Mindjet MindManager |
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multiple contexts, projects (hierachy), 2 dates, auto sync | 2008-01-01 v2.7.9 |
$145 to $285 Free 21 day trial |
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Rainlendar
Multi-platform, skinable desktop calendar and task list. Syncs with: iCalendar (import/export); Pro only: iCalendar (subscribe), Outlook (direct integration), Exchange Server (via Outlook) |
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reminders, 3 dates, calendar tasks, auto sync | 2007-12-26 v2.3 |
$21.75 Free Lite version, feature-limited Pro trial |
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Flashpoint
GTD software tool for the Apple Newton. Requires: Apple Newton |
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projects (field), 1 date | 2007-12-16 v0.2.1 |
Free |
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iKog
A command line type tool for managing very simple to-do lists. |
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multiple contexts, projects (field), 1 date | 2007-11-23 v1.88 |
Free |
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Nexty
Open source, PHP-based GTD with an online version. Requires: Browser; PHP-compatible Web server online or local, PHP, MySQL (if self-hosting) |
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projects (field) | 2007-11-18 v1.01.A |
Free |
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AquaCalendar
Symbian organizer with good category support. Requires: Symbian smart phone |
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multiple contexts, reminders, 1 date | 2007-11-12 v5.30 |
$24.95 Free trial |
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TaskPaper
Simple notepad-like tool for tasks and projects with categories. |
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multiple contexts, projects (hierachy) | 2007-11-12 v1.0.3 |
$18.95 |
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Agenda Fusion
Advanced PIM for Pocket PC with custom filters and entry bar. Syncs with: Outlook/Pocket PC data (direct integration), Outlook (auto via ActiveSync) Requires: Touchscreen and stylus (Pocket PC) |
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multiple contexts, reminders, projects (subtasks), 3 dates, linked appts, auto sync | 2007-11-03 v8.60 |
$29.95 14 day trial |
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Actiontastic
GTD-oriented task management tool under development. |
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projects (field), 2 dates | 2007-10-25 v0.9.3 |
Free |
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Team To Do List
Time and task management for personal/business projects, tasks. Syncs with: CSV (import/export); FTP, XML, Excel, HTML, Text (export) |
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reminders, projects (hierachy), 1 date, import/export, email (notifications) | 2007-10-22 v2.9.1 |
$64.95 to $199.95 Free 30 day trial |
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Bonsai
Palm OS outliner application with Windows desktop synch. Syncs with: Bonsai handheld version |
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multiple contexts, projects (hierachy), 1 date, auto sync | 2007-10-18 v4.2.5 |
$15.95 to $37.95 Free trial available |
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ChunkyGTD
Open source GTD software developed in C# for reusability. |
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multiple contexts, projects (field), 1 date | 2007-10-01 v0.0.1.7 |
Free |
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ToDoMatrix
Customizable todo/task manager for Blackberry. Syncs with: Proprietary REXDdesktop, Web site (fee-based) |
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multiple contexts, reminders, projects (field), 1 date, auto sync | 2007-09-20 v2007.09.20.42 |
$59.95 Free 14 day trial |
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WikidPad GTD Extension
Simple GTD software for WikidPad Python programmers. Requires: WikidPad |
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2007-09-18 | Free | |
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Papyrus
Symbian and Windows Mobile simple PIM. Syncs with: Outlook (via ActiveSync or standard sync software); Exchange Server (via Exchange ActiveSync) Requires: Symbian or Windows Mobile 5/6 smart phone |
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reminders, 3 dates, auto sync | 2007-07-29 v1.3.17 |
$17.95 to $19.95 Free 12 day trial |
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Oprius
Personal CRM sales system with marketing campaign tools. Requires: IE, Firefox, Safari, Opera |
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multiple contexts, reminders, 4 dates, email (notifications) | 2007-07-28 v2 |
$164.88 30 day trial |
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NetCentrics GTD Outlook Add-In
Add-in for Outlook endorsed by David Allen. Syncs with: Outlook (plugin); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: English Outlook 2002 or later (get Outlook free) |
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multiple contexts, reminders, projects (field), 3 dates, auto sync | 2007-07-23 v2.7.5 |
$69.95 Free 30 day trial |
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Brain Streamer
Mind mapping type task manager. |
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multiple contexts, projects (hierachy), 2 dates | 2007-06-27 v1.2.118 |
$89 Free 30 day trial |
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Tasks/Tasks Pro
Single/multi-user, web task management for personal/professional projects. Syncs with: RSS, iCalendar (subscribe, share) Requires: PHP-compatible Web server (online or single computer), PHP 4.1 or later, MySQL |
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multiple contexts, reminders, projects (hierachy), 1 date, auto sync, email (notifications, autoprocess) | 2007-06-19 v2.7.1 |
$29.95 to $500 Free 21 day trial |
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TaskStep
Open source to-do list manager with GTD support in PHP and MySQL. Requires: PHP-compatible Web server (online or single computer), PHP, MySQL |
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projects (field), 1 date | 2007-05-31 v1.0 |
Free |