GTD Software Comparison - 119 researched apps

119 researched apps verified to support Getting Things Done as of today (12 Nov 2018)

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Watch for tools that have TRO training available. TRO is a more advanced GTD-like system and demands more powerful software tools.

Zoho CRM
Zoho CRM

Priacta rating: ★☆☆☆☆

Centralized tracking for sales and marketing.

5 Key features:
  • reminders
  • projects (inline, field)
  • 1 date
  • auto sync
  • email (manage)
Online Web
Free version available
Full: $576 - $1200
Details

Assembla Tickets
Assembla Tickets

Priacta rating: ★★★☆☆

A combination of cloud-based task and code management tools for software developers.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field, subtasks, hierachy, multiple)
  • 1 date
  • auto sync
  • email (notifications, link, manage, autoprocess)
TRO Ready
Online WebPDA
Free version not available
Full: $288 - $1908
Details

OnePlace
OnePlace

Priacta rating: ★☆☆☆☆

Complete online team management, including personal task/project lists which are visible to the team.

4 Key features:
  • 3 contexts
  • projects (inline, field, hierachy)
  • 2 dates
  • calendar tasks
TRO Ready
Online Web
Free version available
Full: $288 - $2388
Details

LiquidPlanner
LiquidPlanner

Priacta rating: ☆☆☆☆☆

Online project management software with scheduling, collaboration, time-tracking, and file sharing features.

4 Key features:
  • reminders
  • projects (inline, field)
  • 1 date
  • email (manage)
Online Web
Free version available
Full: $288 - $348
Details

Relenta
Relenta

Priacta rating: ★★☆☆☆

All-in-one CRM and productivity system.

7 Key features:
  • 1 contexts
  • time categorization
  • projects (inline)
  • 1 date
  • calendar tasks
  • auto sync
  • email (notifications, link)
Online Web
Free version available
Full: $240
Details

Timetonote
Timetonote

Priacta rating: ☆☆☆☆☆

Online CRM with simple, customer-based project and task management features.

3 Key features:
  • projects (field)
  • 1 date
  • auto sync
Online Web
Free version available
Full: $240
Details

Producteev
Producteev

Priacta rating: ★★☆☆☆

Web application that allows task item input from various messenger and email providers.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 1 date
  • linked appts
  • import
  • email (manage)
TRO Ready
Online WebPDA
Free version available
Full: $220
Details

ConceptDraw Mindmap
ConceptDraw Mindmap

Priacta rating: ★☆☆☆☆

Manage tasks and projects as graphical diagrams.

3 Key features:
  • unlimited contexts
  • projects (inline, hierachy)
  • import/export
WindowsMac
Free version available
Full: $199
Details

Daylite
Daylite

Priacta rating: ★☆☆☆☆

CRM with shared calendars, projects, tasks, and contacts.

6 Key features:
  • reminders
  • projects (field)
  • 3 dates
  • auto sync
  • email (notifications, copy, link, retrieve)
  • api
MacPDA
Free version available
Full: $189
Details

Psoda
Psoda

Priacta rating: ★☆☆☆☆

A set of online modules that help professionals manage programs, projects, requirements, testing, and product development.

5 Key features:
  • reminders
  • projects (inline, field, hierachy)
  • 2 dates
  • import/export
  • email (notifications)
Online Web
Free version available
Full: $180
Details

5pm
5pm

Priacta rating: ★★★☆☆

Web-based project management with timeline and email integration.

5 Key features:
  • unlimited contexts
  • projects (inline, subtasks)
  • 2 dates
  • auto sync
  • email (notifications, link, autoprocess)
Online WebPDA
Free version available
Full: $168 - $2100
Details

Outlook for Mac
Outlook for Mac

Priacta rating: ★★☆☆☆

Microsoft Office 2011 Suite for Mac.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 3 dates
  • auto sync
  • email (copy, link)
TRO Ready
Mac
Free version available
Full: $149.99 - $279.99
Details

PersonalBrain
PersonalBrain

Priacta rating: ★★☆☆☆

A mindmapping tool with multi hierarchical capabilities.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field, multiple)
  • 2 dates
  • import/export
  • email (copy)
  • api
TRO Ready
Windows
Free version available
Full: $149.95 - $249.95
Details

VIP Task Manager
VIP Task Manager

Priacta rating: ★☆☆☆☆

A scheduling software with features for time, projects, and contacts management.

4 Key features:
  • reminders
  • projects (inline, field)
  • 1 date
  • calendar tasks
Windows
Free version available
Full: $149.95 - $199.95
Details

ResultsManager

Priacta rating: ★★☆☆☆

System for visualizing and tracking actions individually or across teams.

4 Key features:
  • unlimited contexts
  • projects (hierachy)
  • 2 dates
  • auto sync
TRO Ready
WindowsMac
Free version available
Full: $145 - $285
Details

eProductivity
eProductivity

Priacta rating: ★☆☆☆☆

Complete GTD tool for Lotus Notes endorsed by David Allen.

6 Key features:
  • reminders
  • projects (field)
  • 2 dates
  • linked appts
  • import/export
  • email (manage)
Online WebWindowsMacPDALinuxPython
Free version available
Full: $108 - $420
Details

Feng Office
Feng Office

Priacta rating: ★★☆☆☆

An email-smart collaboration platform for tasks, projects, and documents.

7 Key features:
  • auto prioritization
  • reminders
  • projects (inline, field, subtasks)
  • 1 date
  • calendar tasks
  • import/export
  • email (notifications, link, retrieve)
Online Web
Free version available
Full: $108
Details

Bontq
Bontq

Priacta rating: ★☆☆☆☆

Bug-tracking application for programs. Can be adapted as a team GTD task list.

5 Key features:
  • reminders
  • projects (inline, field)
  • 2 dates
  • import
  • email (notifications)
Online WebWindowsMacLinux
Free version available
Full: $108 - $1788
Details

MindManager

Priacta rating: ★☆☆☆☆

Graphical task mapping tool that can support GTD.

4 Key features:
  • unlimited contexts
  • projects (hierachy)
  • 1 date
  • auto sync
TRO Ready
Online WebWindowsMac
Free version available
Full: $99 - $349
Details

Zoot

Priacta rating: ★★★☆☆

PIM for collecting, processing, and prioritizing within contexts and timeframes.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, hierachy, multiple)
  • 5 dates
  • linked appts
  • import
  • email (copy, link, autoprocess)
TRO Ready
Windows
Free version available
Full: $99
Details

Smartytask
Smartytask

Priacta rating: ★☆☆☆☆

A clean, focused GTD-capable task list for web-based access.

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 1 date
  • email (notifications)
Online Web
Free version available
Full: $99
Details

Smartsheet
Smartsheet

Priacta rating: ★☆☆☆☆

Spreadsheet-style online collaboration tool.

5 Key features:
  • reminders
  • projects (inline, field)
  • 1 date
  • linked appts
  • import/export
Online Web
Free version available
Full: $99 - $1499
Details

Flow
Flow

Priacta rating: ★★☆☆☆

A team collaboration application for web and iPhone.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 1 date
  • auto sync
  • email (manage)
TRO Ready
Online Web
Free version available
Full: $99
Details

smartQ
smartQ

Priacta rating: ★☆☆☆☆

A web-based visual project board that supports work distribution, progress tracking, and team communication.

4 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 1 date
TRO Ready
Online Web
Free version available
Full: $96 - $4800
Details

Wrike
Wrike

Priacta rating: ★★★★☆

An email-based, GTD-capable enterprise project management application.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks, hierachy)
  • 3 dates
  • auto sync
  • email (notifications, manage, autoprocess)
  • api
TRO Ready
Online Web
Free version available
Full: $95.52 - $343.68
Details

ClearContext
ClearContext

Priacta rating: ★★★★☆

Outlook plugin organizes and manages tasks, automatically suggesting folders for emails.

8 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline)
  • 2 dates
  • calendar tasks
  • auto sync
  • email (autoprocess)
Windows
Free version available
Full: $89.95
Details

Watership Planner
Watership Planner

Priacta rating: ★☆☆☆☆

Simple task manager with calendar features.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 1 date
  • linked appts
  • import/export
Windows
Free version available
Full: $89.95
Details

FacileThings
FacileThings

Priacta rating: ★★★☆☆

GTD-specific task application trains you in pure GTD principles as you work.

6 Key features:
  • unlimited contexts
  • projects (inline, field)
  • 1 date
  • calendar tasks
  • auto sync
  • email (notifications, autoprocess)
Online WebPDA
Free version available
Full: $83
Details

LeaderTask
LeaderTask

Priacta rating: ★★★☆☆

Business organizer for projects, tasks, and events.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field, hierachy)
  • 2 dates
  • calendar tasks
  • import
  • email (notifications)
TRO Ready
Windows
Free version available
Full: $79.95
Details

Achieve Planner
Achieve Planner

Priacta rating: ★★★★☆

To-Do list with hierarchical tasks and an integrated calendar.

9 Key features:
  • auto prioritization
  • unlimited contexts
  • time categorization
  • reminders
  • projects (hierachy)
  • 3 dates
  • calendar tasks
  • import/export
  • email (copy, link, autoprocess)
Windows
Free version available
Full: $79.94 - $99.94
Details

Outlook
Outlook

Priacta rating: ★★☆☆☆

Email client and PIM from Microsoft (get it free).

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 3 dates
  • auto sync
  • email (copy, link)
  • api
TRO Ready
Windows
Free version available
Full: $75 - $349
Details

TimeGT
TimeGT

Priacta rating: ★★☆☆☆

A cross-platform java application for managing tasks.

5 Key features:
  • auto prioritization
  • unlimited contexts
  • projects (inline, hierachy)
  • 2 dates
  • import/export
TRO Ready
WindowsMacLinux
Free version available
Full: $75
Details

VIP Team To Do List
VIP Team To Do List

Priacta rating: ★☆☆☆☆

Time and task management for personal/business projects and tasks.

5 Key features:
  • reminders
  • projects (hierachy)
  • 1 date
  • import/export
  • email (notifications)
Windows
Free version available
Full: $64.95 - $199.95
Details

Chaos Intellect
Chaos Intellect

Priacta rating: ★☆☆☆☆

An all-in-one email client, contact, and task manager.

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 1 date
  • import/export
TRO Ready
Windows
Free version not available
Full: $59.95
Details

Zendone
Zendone

Priacta rating: ★☆☆☆☆

Web application based on GTD by David Allen.

4 Key features:
  • unlimited contexts
  • projects (inline, field)
  • 1 date
  • export
Online Web
Free version available
Full: $50 - $60
Details

The Hit List
The Hit List

Priacta rating: ★★☆☆☆

Easy to learn, easy to use application that keeps lists of things to do. The Hit List is Mac's most powerful task manager.

4 Key features:
  • unlimited contexts
  • projects (inline, subtasks)
  • 2 dates
  • auto sync
TRO Ready
MacPDA
Free version available
Full: $49.95
Details

Organizer for Outlook 2007+
Organizer for Outlook 2007+

Priacta rating: ★★☆☆☆

An Outlook add-in designed to shift focus from messages to tasks and projects.

6 Key features:
  • reminders
  • projects (field)
  • 2 dates
  • calendar tasks
  • auto sync
  • email (manage)
Windows
Free version not available
Full: $49.95 - $50
Details

MyInfo
MyInfo

Priacta rating: ★★☆☆☆

A personal information manager for Windows.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 2 dates
  • linked appts
  • export
TRO Ready
Windows
Free version available
Full: $49.95 - $89.95
Details

Things
Things

Priacta rating: ★☆☆☆☆

Mac GTD software delivering flexibility through a simple interface.

4 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
TRO Ready
MacPDA
Free version available
Full: $49.95
Details

Time & Chaos
Time & Chaos

Priacta rating: ★☆☆☆☆

A CRM Contact Manager that tracks the relationship history of any contact or client.

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 1 date
  • import/export
TRO Ready
Windows
Free version available
Full: $49.95
Details

TaskMerlin
TaskMerlin

Priacta rating: ★★☆☆☆

Hierarchical outliner for projects, tasks and notes.

7 Key features:
  • 3 contexts
  • reminders
  • projects (inline, hierachy)
  • 5 dates
  • calendar tasks
  • email (notifications, copy, manage)
  • api
TRO Ready
Windows
Free version available
Full: $49 - $99
Details

Ultra Recall

Priacta rating: ★★☆☆☆

Personal information manager with categorization that can support GTD.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (field)
  • 3 dates
  • import
  • email (copy, link, manage)
TRO Ready
Windows
Free version available
Full: $49 - $99
Details

Vitalist
Vitalist

Priacta rating: ★★★☆☆

Online GTD solution with direct mobile phone support amd email integration.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, hierachy)
  • 2 dates
  • import/export
  • email (notifications, autoprocess)
  • api
TRO Ready
Online Web
Free version available
Full: $49 - $99
Details

Upvise
Upvise

Priacta rating: ★☆☆☆☆

Suite of tools that syncs with iPhone, Android, Java (Mobile), S60, Blackberry, and Web.

5 Key features:
  • reminders
  • projects (inline, field)
  • 1 date
  • auto sync
  • email (link)
Online WebPDA
Free version available
Full: $49
Details

GoalsOnTrack
GoalsOnTrack

Priacta rating: ★☆☆☆☆

A Web 2.0 style of goal-setting, goal-tracking, task and time management software.

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 1 date
  • import/export
TRO Ready
Online Web
Free version not available
Full: $48 - $119.4
Details

HiTask
HiTask

Priacta rating: ★★★☆☆

An online task management tool that supports team collaboration.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • calendar tasks
  • auto sync
  • email (manage)
Online WebPDA
Free version available
Full: $48 - $180
Details

MyLife Organized
MyLife Organized

Priacta rating: ★★★★☆

A personal task outliner that organizes goals, projects, and tasks into a tree.

7 Key features:
  • auto prioritization
  • unlimited contexts
  • time categorization
  • reminders
  • projects (inline, hierachy)
  • 1 date
  • import/export
WindowsPDA
Free version available
Full: $45.95 - $59.95
Details

Evernote
Evernote

Priacta rating: ★☆☆☆☆

Multi-platform information manager with tagging and search.

5 Key features:
  • unlimited contexts
  • projects (inline, field)
  • export
  • email (notifications)
  • api
Online WebWindowsMacPDA
Free version available
Full: $45
Details

Swift To-Do List
Swift To-Do List

Priacta rating: ★★☆☆☆

Hierarchical task manager that supports reminders, attachments, and multiple databases.

6 Key features:
  • 3 contexts
  • reminders
  • projects (inline, field, subtasks)
  • 2 dates
  • import/export
  • email (manage, autoprocess)
Windows
Free version available
Full: $44.95 - $89.95
Details

Nozbe
Nozbe

Priacta rating: ★★★★☆

Web application based on GTD by David Allen.

7 Key features:
  • unlimited contexts
  • projects (inline, field, subtasks)
  • 1 date
  • calendar tasks
  • auto sync
  • email (notifications, autoprocess)
  • api
TRO Ready
Online WebWindowsMacPDALinux
Free version not available
Full: $42 - $408
Details

ThinkingRock
ThinkingRock

Priacta rating: ★★☆☆☆

Java software for tasks and projects using GTD approach.

5 Key features:
  • reminders
  • projects (inline, field, hierachy)
  • 2 dates
  • auto sync
  • email (copy, autoprocess)
WindowsMacLinux
Free version available
Full: $40
Details

EssentialPIM Pro
EssentialPIM Pro

Priacta rating: ★★★★☆

Tasks, email, contacts, notes, password manager, and calendar all in one.

7 Key features:
  • 2 contexts
  • reminders
  • projects (inline, subtasks, hierachy)
  • 2 dates
  • calendar tasks
  • auto sync
  • email (notifications, link)
WindowsPDA
Free version available
Full: $39.95 - $49.95
Details

Life Balance
Life Balance

Priacta rating: ★★☆☆☆

A smart organizer that manages tasks, projects, and life areas.

4 Key features:
  • auto prioritization
  • projects (hierachy)
  • 1 date
  • calendar tasks
WindowsMacPDA
Free version available
Full: $39.95 - $79.95
Details

NextAction!

Priacta rating: ★☆☆☆☆

Tool for implementing GTD with your BlackBerry.

4 Key features:
  • reminders
  • projects (field)
  • 1 date
  • auto sync
WindowsMacPDA
Free version not available
Full: $39.95 - $99.95
Details

ActionOutline
ActionOutline

Priacta rating: ☆☆☆☆☆

Virtual filing system. Could also manage to-do and project lists.

1 Key feature:
  • projects (inline)
Windows
Free version available
Full: $39.95 - $79.95
Details

WinPIM
WinPIM

Priacta rating: ★★★★★

All-in-one personal information manager (PIM) that comes with network solution included.

9 Key features:
  • unlimited contexts
  • time categorization
  • reminders
  • projects (inline, hierachy)
  • 2 dates
  • calendar tasks
  • auto sync
  • email (manage)
  • api
Windows
Free version available
Full: $39.95 - $59.95
Details

Gtdagenda
Gtdagenda

Priacta rating: ★☆☆☆☆

Goal-oriented online task and project management.

7 Key features:
  • reminders
  • projects (inline, subtasks)
  • 1 date
  • linked appts
  • import
  • email (notifications, autoprocess)
  • api
Online Web
Free version available
Full: $39.45 - $69.95
Details

Get It Done
Get It Done

Priacta rating: ★★★★☆

Simple but powerful Web-based GTD task management tool with great email integration.

8 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, field, hierachy)
  • 1 date
  • linked appts
  • auto sync
  • email (notifications, copy, autoprocess)
TRO Ready
Online WebWindowsMacPDALinux
Free version available
Full: $39
Details

Tjeklist
Tjeklist

Priacta rating: ★★☆☆☆

An easy to use, web based task management application.

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 1 date
  • email (autoprocess)
Online Web
Free version available
Full: $39
Details

Nirvana
Nirvana

Priacta rating: ★★☆☆☆

Advanced personal TRO and GTD in a simple, sleek, and easy-to-use web interface.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 1 date
  • auto sync
  • email (autoprocess)
TRO Ready
Online WebPDA
Free version available
Full: $39
Details

TodoPaper
TodoPaper

Priacta rating: ★☆☆☆☆

A lightweight GTD to-do manager

4 Key features:
  • unlimited contexts
  • projects (hierachy)
  • 1 date
  • import/export
TRO Ready
Windows
Free version available
Full: $29.99
Details

Viira
Viira

Priacta rating: ★☆☆☆☆

Simple but effective GTD application for BlackBerry smartphones with Outlook Plugin.

4 Key features:
  • reminders
  • projects (inline, field)
  • 1 date
  • email (copy, manage)
WindowsPDA
Free version available
Full: $29.99
Details

Agenda One
Agenda One

Priacta rating: ★★☆☆☆

Mobile PIM with integrated calendar, and an easy-to-use search feature.

6 Key features:
  • unlimited contexts
  • time categorization
  • reminders
  • projects (inline)
  • 2 dates
  • auto sync
TRO Ready
PDA
Free version available
Full: $29.95
Details

TaskPaper
TaskPaper

Priacta rating: ★☆☆☆☆

Simple notepad-like tool for tasks and projects with categories.

3 Key features:
  • unlimited contexts
  • projects (hierachy)
  • import
Mac
Free version available
Full: $29.95
Details

Tudumo
Tudumo

Priacta rating: ★☆☆☆☆

GTD task manager with a simple, clean interface.

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • import/export
Windows
Free version available
Full: $29.95
Details

Priority Matrix
Priority Matrix

Priacta rating: ★☆☆☆☆

Simple task management tool with collaboration features.

4 Key features:
  • reminders
  • projects (inline)
  • 2 dates
  • import/export
WindowsMacPDA
Free version available
Full: $29 - $2988
Details

Remember the Milk
Remember the Milk

Priacta rating: ★★★★☆

Well-integrated task lists for browser and handhelds with email handling.

8 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 1 date
  • calendar tasks
  • auto sync
  • email (notifications, autoprocess)
  • api
TRO Ready
Online WebWindowsMacPDALinux
Free version available
Full: $25
Details

GQueues
GQueues

Priacta rating: ★★☆☆☆

Task manager for google account and google apps account.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 1 date
  • import/export
  • email (manage, autoprocess)
TRO Ready
Online WebPDA
Free version available
Full: $25
Details

EfficientPIM
EfficientPIM

Priacta rating: ★☆☆☆☆

Tasks, contacts, notes, password manager, diary, events, and calendar all in one.

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 2 dates
  • import/export
Windows
Free version available
Full: $23.97
Details

Doit.im
Doit.im

Priacta rating: ★★☆☆☆

A free application that allows users to manage all types of tasks easily. Downloadable client for Windows-based Machine, Android and iPhone are currently available.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • auto sync
  • email (manage)
TRO Ready
Online WebWindowsPDA
Free version available
Full: $20
Details

Lifetick
Lifetick

Priacta rating: ☆☆☆☆☆

Web application designed around achieving goals related to personal values.

2 Key features:
  • projects (inline)
  • 1 date
Online WebPDA
Free version available
Full: $20 - $199
Details

OmniFocus
OmniFocus

Priacta rating: ★★☆☆☆

Full-featured task manager for Mac and iPhone.

5 Key features:
  • reminders
  • projects (field, hierachy)
  • 2 dates
  • auto sync
  • email (autoprocess)
MacPDA
Free version available
Full: $19.99 - $79.95
Details

TouchDown
TouchDown

Priacta rating: ★☆☆☆☆

Mobile application that allows access to email, contacts, calendar, and tasks.

6 Key features:
  • reminders
  • projects (inline)
  • 2 dates
  • linked appts
  • auto sync
  • email (manage)
TRO Ready
PDA
Free version available
Full: $19.99
Details

Todo Pro
Todo Pro

Priacta rating: ★☆☆☆☆

Sync tasks from iPhone, iPod Touch, and iPad.

4 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 2 dates
Online Web
Free version available
Full: $19.99
Details

Ready-Set-Do!
Ready-Set-Do!

Priacta rating: ☆☆☆☆☆

Applescript tutorial/integration of all files and programs into GTD workflow.

2 Key features:
  • projects (field)
  • auto sync
Mac
Free version available
Full: $19.95
Details

TaskAngel
TaskAngel

Priacta rating: ★★★☆☆

An easy to use, GTD-friendly tool that fully syncs with Toodledo or any mobile device that syncs with Toodledo.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field, subtasks)
  • 2 dates
  • auto sync
  • email (manage, autoprocess)
TRO Ready
Windows
Free version available
Full: $19.95
Details

Toodledo
Toodledo

Priacta rating: ★★★★☆

Collaborative, to-do list with advanced features for Web and iPhone.

9 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 2 dates
  • linked appts
  • auto sync
  • email (notifications, autoprocess, retrieve)
  • api
TRO Ready
Online WebPDA
Free version available
Full: $14.99 - $89.99
Details

TaskUnifier
TaskUnifier

Priacta rating: ★★☆☆☆

Freeware, multiplatform task manager application with customizable filters.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field, subtasks)
  • 2 dates
  • auto sync
  • email (manage, autoprocess)
TRO Ready
WindowsMacLinux
Free version available
Full: $14.99
Details

TaskJot
TaskJot

Priacta rating: ★☆☆☆☆

A Blackberry® to-do program that automatically syncs any to-do list changes with your Toodledo account.

4 Key features:
  • reminders
  • projects (inline)
  • 2 dates
  • auto sync
PDA
Free version available
Full: $14.95 - $24.95
Details

Rainlendar
Rainlendar

Priacta rating: ★☆☆☆☆

Multi-platform, skinable desktop calendar and task list.

5 Key features:
  • reminders
  • projects (inline)
  • 3 dates
  • calendar tasks
  • auto sync
WindowsLinux
Free version available
Full: $13.49
Details

Pocket Informant
Pocket Informant

Priacta rating: ★★★☆☆

Personal daily manager for Android, iPhone, Windows Mobile and Blackberry.

8 Key features:
  • unlimited contexts
  • time categorization
  • reminders
  • projects (inline, hierachy)
  • 2 dates
  • linked appts
  • auto sync
  • email (manage)
TRO Ready
PDA
Free version available
Full: $12.99 - $29.95
Details

Todo
Todo

Priacta rating: ★★★☆☆

Standalone iPhone app that also syncs well with other programs.

6 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, hierachy)
  • 2 dates
  • auto sync
TRO Ready
PDA
Free version not available
Full: $9.99
Details

Todo Exchange Tasks
Todo Exchange Tasks

Priacta rating: ★★☆☆☆

Full-featured Outlook Exchange task management application for iOS (Priacta-recommended for TRO with Exchange).

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • auto sync
TRO Ready
PDA
Free version available
Full: $9.99
Details

TiDy
TiDy

Priacta rating: ★★☆☆☆

Free Excel add-in for planning and reporting tasks and projects.

4 Key features:
  • auto prioritization
  • projects (inline, field, hierachy)
  • 3 dates
  • auto sync
Windows
Free version available
Full: $7.98
Details

Ultimate To-Do List
Ultimate To-Do List

Priacta rating: ★★☆☆☆

Flexible task and notes management application for Android smartphones and tablets.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • auto sync
  • email (manage, autoprocess)
TRO Ready
PDA
Free version available
Full: $5
Details

Thymer
Thymer

Priacta rating: ★★☆☆☆

Web based task manager with collaboration support.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 1 date
  • auto sync
  • email (autoprocess)
TRO Ready
Online Web
Free version available
Full: $5 - $50
Details

Todoist
Todoist

Priacta rating: ★★★☆☆

Online hierarchical task manager with a simple, text-oriented interface.

8 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (hierachy)
  • 1 date
  • calendar tasks
  • email (link)
  • api
TRO Ready
Online Web
Free version available
Full: $3
Details

GTD-Free
GTD-Free

Priacta rating: ☆☆☆☆☆

A simple and compact personal TODO/Action Manager.

3 Key features:
  • reminders
  • projects (field)
  • 2 dates
WindowsMacLinux
Free version available
Details

Ajour
Ajour

Priacta rating: ☆☆☆☆☆

An all-in-one calendar, diary, organizer, and reminder.

1 Key feature:
  • projects (inline)
Windows
Free version available
Details

BasKet Note Pads
BasKet Note Pads

Priacta rating: ★☆☆☆☆

A multi-purpose note-taking application that allows easy collection and collaboration.

3 Key features:
  • unlimited contexts
  • projects (hierachy)
  • import/export
Linux
Free version available
Details

d-cubed

Priacta rating: ★☆☆☆☆

A TiddlyWiki plugin to support GTD.

4 Key features:
  • unlimited contexts
  • reminders
  • projects (hierachy)
  • 1 date
TRO Ready
WindowsMacLinux
Free version available
Details

Drupal Tasklist Advanced
Drupal Tasklist Advanced

Priacta rating: ☆☆☆☆☆

Extends Drupal's existing Tasklist module.

1 Key feature:
  • projects (hierachy)
Online Web
Free version available
Details

Frictionless
Frictionless

Priacta rating: ★☆☆☆☆

Open Source GTD software.

2 Key features:
  • projects (hierachy)
  • 3 dates
Mac
Free version available
Details

ActiveInbox
ActiveInbox

Priacta rating: ★★☆☆☆

GMail Firefox addon that manages emails as tasks.

5 Key features:
  • unlimited contexts
  • projects (inline, field, hierachy)
  • 1 date
  • auto sync
  • email (manage, autoprocess)
Online Web
Free version available
- $24.95
Details

GTD TiddlyWiki Plus
GTD TiddlyWiki Plus

Priacta rating: ☆☆☆☆☆

A Getting Things Done adaptation of TiddlyWiki.

1 Key feature:
  • projects (field)
WindowsMacLinux
Free version available
Details

Jello Dashboard
Jello Dashboard

Priacta rating: ★★☆☆☆

A free GTD overlay for Outlook.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (hierachy)
  • 3 dates
  • auto sync
  • email (manage)
TRO Ready
Windows
Free version available
Details

mGSD
mGSD

Priacta rating: ☆☆☆☆☆

A personal, browser-based GTD system built on TiddlyWiki.

2 Key features:
  • unlimited contexts
  • projects (field)
WindowsMacPDALinux
Free version available
Details

Next Action, Personal Edition

Priacta rating: ☆☆☆☆☆

A Getting Things Done todo-list tracking tool.

2 Key features:
  • projects (field)
  • 2 dates
Online WebWindowsMacPDALinux
Free version available
Details

Online Task List
Online Task List

Priacta rating: ★☆☆☆☆

Online task manager for teams and individuals.

4 Key features:
  • reminders
  • projects (inline)
  • 2 dates
  • email (notifications)
Online WebWindowsMacLinux
Free version available
Details

OpenNTF for Lotus Notes

Priacta rating: ★★☆☆☆

GTD software extension for Lotus Notes.

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 3 dates
  • auto sync
TRO Ready
Windows
Free version available
Details

Org-Mode
Org-Mode

Priacta rating: ★★☆☆☆

An Emacs mode for notes and project planning.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field, hierachy)
  • 1 date
  • export
  • api
TRO Ready
Linux
Free version available
Details

Shadow Plan

Priacta rating: ☆☆☆☆☆

Task manager for Palm with desktop support.

2 Key features:
  • projects (hierachy)
  • 3 dates
WindowsMacPDA
Free version not available
Details

TaskFreak!
TaskFreak!

Priacta rating: ☆☆☆☆☆

Simple, efficient web task manager with multi-user support.

2 Key features:
  • projects (field)
  • 1 date
Online Web
Free version available
Details

TimeTo
TimeTo

Priacta rating: ★★★☆☆

Integrate all appointments and tasks into an automatically-updated calendar.

8 Key features:
  • auto prioritization
  • 3 contexts
  • reminders
  • projects (inline, field, subtasks)
  • 5 dates
  • calendar tasks
  • auto sync
  • email (notifications)
TRO Ready
WindowsLinux
Free version available
- $129
Details

ToDoList
ToDoList

Priacta rating: ★★★☆☆

Hierarchical task manager with native XML custom reporting.

7 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, hierachy)
  • 2 dates
  • linked appts
  • auto sync
TRO Ready
Windows
Free version available
Details

voo2do
voo2do

Priacta rating: ★☆☆☆☆

Free online task and project management app with email integration (task-adding), task-sharing, and API.

4 Key features:
  • projects (inline, field)
  • 1 date
  • email (autoprocess)
  • api
Online Web
Free version available
Details

WikidPad GTD Extension

Priacta rating: ☆☆☆☆☆

Simple GTD software for WikidPad Python programmers.

1 Key feature:
  • projects (inline)
Python
Free version available
Details

yeaGTD!
yeaGTD!

Priacta rating: ☆☆☆☆☆

Python script for project text files and graphical reports.

3 Key features:
  • projects (field)
  • 2 dates
  • linked appts
Python
Free version available
Details

pyGTD

Priacta rating: ☆☆☆☆☆

Technical software for implementing GTD via text files.

2 Key features:
  • projects (inline)
  • 2 dates
Python
Free version available
Details

DejaOffice
DejaOffice

Priacta rating: ★★☆☆☆

Sync calendars, contacts, tasks, and notes to your mobile device from a variety of desktop or Internet platforms.

4 Key features:
  • unlimited contexts
  • projects (inline)
  • 1 date
  • auto sync
TRO Ready
PDA
Free version available
- $39
Details

Entourage
Entourage

Priacta rating: ★★☆☆☆

Email client and PIM from Microsoft.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 3 dates
  • linked appts
  • auto sync
  • email (copy, link)
TRO Ready
Mac
Free version available
Details

DGT GTD & Task List (Alpha)
DGT GTD & Task List (Alpha)

Priacta rating: ★★☆☆☆

To-do list with advanced features for Android devices.

6 Key features:
  • unlimited contexts
  • projects (inline, field)
  • 1 date
  • linked appts
  • auto sync
  • email (autoprocess)
TRO Ready
PDA
Free version not available
Details

Android-Shuffle
Android-Shuffle

Priacta rating: ☆☆☆☆☆

Task organizer for Android styled around the Getting Things Done methodology.

3 Key features:
  • projects (inline, field)
  • 2 dates
  • import/export
PDA
Free version available
Details

ActionComplete
ActionComplete

Priacta rating: ★☆☆☆☆

Supports tasks, projects, and goals with multi-layered filtering.

5 Key features:
  • 3 contexts
  • reminders
  • projects (inline, field)
  • 1 date
  • auto sync
Online WebPDA
Free version available
Details

Taskwarrior
Taskwarrior

Priacta rating: ★★☆☆☆

A command-line GTD task list manager.

5 Key features:
  • unlimited contexts
  • projects (field, hierachy)
  • 4 dates
  • linked appts
  • import/export
WindowsMacLinux
Free version available
Details

Gmail Tasks
Gmail Tasks

Priacta rating: ★☆☆☆☆

A bare-bones task list in Gmail.

4 Key features:
  • projects (inline, hierachy)
  • 1 date
  • calendar tasks
  • email (link)
Online Web
Free version available
Details

tracks.tra.in
tracks.tra.in

Priacta rating: ★★☆☆☆

Free, hosted version of Tracks.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • import/export
  • email (manage)
Online Web
Free version available
Details

Agenda At Once
Agenda At Once

Priacta rating: ★★☆☆☆

A personal information manager with modules for task management, calendar, notes, and contacts.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 2 dates
  • calendar tasks
  • import/export
TRO Ready
Windows
Free version available
Details

Wunderlist
Wunderlist

Priacta rating: ★☆☆☆☆

A chic, free task manager for every platform.

3 Key features:
  • projects (inline)
  • 1 date
  • email (manage)
Online WebWindowsPDALinux
Free version available
Details

18 Other Aplications We Are Watching

Although these programs do not meet our basic GTD capability criteria, we're keeping our eye on them since they have been suggested or advertised as GTD apps.

Asana
Asana

Social task and project management with collaboration for individuals, teams, and small businesses. Limited support for shared workspaces.

Not Yet GTD Compliant: Does not support a true Unprocessed tasks list or Inbox for new tasks to be processed. For example, there is no way to filter out tasks with no tag assigned yet. This is a significant limitation. (The Inbox feature is limited to messages only and is not a true incoming tasks list.) Other limitations for GTD and TRO: unable to see tasks across workspaces (if they are tagged with the same tag). Non-fatal issue.

2017-04-28
Online WebPDA
Details

iMeet Central
iMeet Central

Collaboration tool with discussion threads, forums, wikis, blogs, and web meetings.

Not Yet GTD Compliant:

2015-11-22
Online Web
Details

Huddle
Huddle

An online collaboration tool that allows employees to work together on projects in real time.

Not Yet GTD Compliant: No Tags or Contexts

2012-08-24
Online WebPDA
Details

OnStage
OnStage

Online task list and project tracker.

Not Yet GTD Compliant: Lacks task categorization (contexts).

2010-05-13
Online Web
Details

Basecamp

Popular collaboration center with to-dos, milestones, project pages, and email integration.

Not Yet GTD Compliant: Cannot categorize or tag tasks, so contexts must be maintained in separate lists or pages. This requires manual copying of tasks and severs tasks from their projects and support documents.

2009-03-02
Online Web
Details

MyTodos
MyTodos

Simple, sharable online to do list with RSS feed support.

Not Yet GTD Compliant: Cannot specify both a project and context for the same task. ("Projects" support can be used for contexts nad true projects can be entered inline in the task title, but no Notes field is provided for capturing next steps.)

2010-05-13
Online Web
Details

tweeto
tweeto

Free browser based task manager/todo list for planning tasks.

Not Yet GTD Compliant: Shows real promise, with emailing, printing, RSS feed capabilities However, it lacks basic "Project: Next step" support because no Notes field exists to capture subsequent next steps. For the moment, this cannot be considered GTD-ready for the purposes of this list.

2010-05-13
Online Web
Details

Vitalist (Free Edition)
Vitalist (Free Edition)

Online GTD solution with direct mobile phone support, email integration.

Not Yet GTD Compliant: 5 context limit for the free version makes this unsuitable for serious use.

2010-05-31
Online Web
Details

Backpack

Information organizer and simple Intranet with calendar, email integration, and reminders, by 37 Signals.

Not Yet GTD Compliant: No context, tag, or label support at te task level, and no way to handle Project: Next Step methodology.

2009-04-22
Online Web
Details

Get Stuff Done

Collaborative task manager for Facebook users.

Not Yet GTD Compliant: Does not support any form of contexts, tagging, or categories.

2009-03-07
Online Web
Details

Joes Goals

Tool for tracking progress in establishing habits.

Not Yet GTD Compliant: Not really a task management program. No support for contexts or projects.

2008-03-25
Online Web
Details

Memoranda

Open source, cross-platform diary manager and personal project scheduler.

Not Yet GTD Compliant: No support for any form of contexts or categorization.

2008-03-25
WindowsLinux
Details

MyLife Organized (Light Edition, freeware)

Simple, personal time and task management app and outliner.

Not Yet GTD Compliant: Does not support any type of task categorization.

2008-03-25
Windows
Details

Scrybe

Browser-based calendaring system with offline and list capabiities.

Not Yet GTD Compliant: Lists are currently primitive, no way to record subsequent next steps, do not readily allow tasks to be moved from one context to another.

2008-08-13
Online WebWindowsMacLinux
Details

TaskBin

Web-based collaborative task management system.

Not Yet GTD Compliant: Does not support contexts, tags, or folders that can be used to group tasks.

2008-03-25
Online Web
Details

TaskTimer

Task/project management software with collaboration, syncing, and an Internet gateway.

Not Yet GTD Compliant: Does not appear to support grouping of tasks by context.

2009-04-22
WindowsPDA
Details

TeuxDeux

Free, browser-based simple task manager.

Not Yet GTD Compliant: While a great task manager, it lacks many core requirements of GTD applications such as categories/contexts and project/next step support.

2010-01-12
Online Web
Details

Tudu Lists

Simple, sharable online lists.

Not Yet GTD Compliant: Does not support tagging or contexts.

2008-04-21
Online Web
Details

Other Resources and Notes

Research/Discussion Forum

Visit our GTD Software Research/Discussion forum to discuss these titles and the current criteria for inclusion in this list.

Why Does Priacta Maintain This List?

Because Priacta provides expert task and time management training and coaching, we we stay abreast of the latest software to train, support, and recommend tools for clients in any work environment. Our Total, Relaxed Organization (TRO) approach shares and enhances the core philosophies of David Allen's Getting Things Done, so we research tools for all GTD-like contextual productivity (CP) systems.

Additions? Corrections? Tell Us.

This is intended as a complete, detailed, and unbiased resource for anyone interested in GTD* software and GTD-like time management systems. We research and maintain it as a service to the entire time management community. Let us know in the GTD Software Research/Discussion forum or via email if a something is missing, incorrect, or outdated, and we'll verify and update it promptly. Suggestions are appreciated.

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*Trademark information: GTD and Getting Things Done are registered trademarks of David Allen and Co. Priacta, TRO, Trog, Total Relaxed, Total Relaxed Organization, the 14-hour clock, Neverboss, Hands-Off Leadership, Who's In Charge Here? and the four-color interleaved diamond are trademarks or registered trademarks of Priacta, Inc. Other product names are or may be trademarks or registered trademarks of their respective holders. Priacta, Inc. is not affiliated with or endorsed by David Allen and Co. or any other company mentioned above.

Copyright 2007-17 Priacta, Inc. All rights reserved.