GTD Software Comparison - 28 researched apps

28 matching apps verified to support Getting Things Done as of today (12 Nov 2018)

TRO Online Training available icon

Watch for tools that have TRO training available. TRO is a more advanced GTD-like system and demands more powerful software tools.

Get It Done
Get It Done

Priacta rating: ★★★★☆

Simple but powerful Web-based GTD task management tool with great email integration.

8 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, field, hierachy)
  • 1 date
  • linked appts
  • auto sync
  • email (notifications, copy, autoprocess)
TRO Ready
Online WebWindowsMacPDALinux
Free version available
Full: $39
Details

Nozbe
Nozbe

Priacta rating: ★★★★☆

Web application based on GTD by David Allen.

7 Key features:
  • unlimited contexts
  • projects (inline, field, subtasks)
  • 1 date
  • calendar tasks
  • auto sync
  • email (notifications, autoprocess)
  • api
TRO Ready
Online WebWindowsMacPDALinux
Free version not available
Full: $42 - $408
Details

Remember the Milk
Remember the Milk

Priacta rating: ★★★★☆

Well-integrated task lists for browser and handhelds with email handling.

8 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 1 date
  • calendar tasks
  • auto sync
  • email (notifications, autoprocess)
  • api
TRO Ready
Online WebWindowsMacPDALinux
Free version available
Full: $25
Details

Taskwarrior
Taskwarrior

Priacta rating: ★★☆☆☆

A command-line GTD task list manager.

5 Key features:
  • unlimited contexts
  • projects (field, hierachy)
  • 4 dates
  • linked appts
  • import/export
WindowsMacLinux
Free version available
Details

TaskUnifier
TaskUnifier

Priacta rating: ★★☆☆☆

Freeware, multiplatform task manager application with customizable filters.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field, subtasks)
  • 2 dates
  • auto sync
  • email (manage, autoprocess)
TRO Ready
WindowsMacLinux
Free version available
Full: $14.99
Details

GTD-Free
GTD-Free

Priacta rating: ☆☆☆☆☆

A simple and compact personal TODO/Action Manager.

3 Key features:
  • reminders
  • projects (field)
  • 2 dates
WindowsMacLinux
Free version available
Details

Ready-Set-Do!
Ready-Set-Do!

Priacta rating: ☆☆☆☆☆

Applescript tutorial/integration of all files and programs into GTD workflow.

2 Key features:
  • projects (field)
  • auto sync
Mac
Free version available
Full: $19.95
Details

TaskPaper
TaskPaper

Priacta rating: ★☆☆☆☆

Simple notepad-like tool for tasks and projects with categories.

3 Key features:
  • unlimited contexts
  • projects (hierachy)
  • import
Mac
Free version available
Full: $29.95
Details

Things
Things

Priacta rating: ★☆☆☆☆

Mac GTD software delivering flexibility through a simple interface.

4 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
TRO Ready
MacPDA
Free version available
Full: $49.95
Details

eProductivity
eProductivity

Priacta rating: ★☆☆☆☆

Complete GTD tool for Lotus Notes endorsed by David Allen.

6 Key features:
  • reminders
  • projects (field)
  • 2 dates
  • linked appts
  • import/export
  • email (manage)
Online WebWindowsMacPDALinuxPython
Free version available
Full: $108 - $420
Details

Online Task List
Online Task List

Priacta rating: ★☆☆☆☆

Online task manager for teams and individuals.

4 Key features:
  • reminders
  • projects (inline)
  • 2 dates
  • email (notifications)
Online WebWindowsMacLinux
Free version available
Details

Life Balance
Life Balance

Priacta rating: ★★☆☆☆

A smart organizer that manages tasks, projects, and life areas.

4 Key features:
  • auto prioritization
  • projects (hierachy)
  • 1 date
  • calendar tasks
WindowsMacPDA
Free version available
Full: $39.95 - $79.95
Details

mGSD
mGSD

Priacta rating: ☆☆☆☆☆

A personal, browser-based GTD system built on TiddlyWiki.

2 Key features:
  • unlimited contexts
  • projects (field)
WindowsMacPDALinux
Free version available
Details

GTD TiddlyWiki Plus
GTD TiddlyWiki Plus

Priacta rating: ☆☆☆☆☆

A Getting Things Done adaptation of TiddlyWiki.

1 Key feature:
  • projects (field)
WindowsMacLinux
Free version available
Details

Entourage
Entourage

Priacta rating: ★★☆☆☆

Email client and PIM from Microsoft.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 3 dates
  • linked appts
  • auto sync
  • email (copy, link)
TRO Ready
Mac
Free version available
Details

ConceptDraw Mindmap
ConceptDraw Mindmap

Priacta rating: ★☆☆☆☆

Manage tasks and projects as graphical diagrams.

3 Key features:
  • unlimited contexts
  • projects (inline, hierachy)
  • import/export
WindowsMac
Free version available
Full: $199
Details

Daylite
Daylite

Priacta rating: ★☆☆☆☆

CRM with shared calendars, projects, tasks, and contacts.

6 Key features:
  • reminders
  • projects (field)
  • 3 dates
  • auto sync
  • email (notifications, copy, link, retrieve)
  • api
MacPDA
Free version available
Full: $189
Details

Bontq
Bontq

Priacta rating: ★☆☆☆☆

Bug-tracking application for programs. Can be adapted as a team GTD task list.

5 Key features:
  • reminders
  • projects (inline, field)
  • 2 dates
  • import
  • email (notifications)
Online WebWindowsMacLinux
Free version available
Full: $108 - $1788
Details

ThinkingRock
ThinkingRock

Priacta rating: ★★☆☆☆

Java software for tasks and projects using GTD approach.

5 Key features:
  • reminders
  • projects (inline, field, hierachy)
  • 2 dates
  • auto sync
  • email (copy, autoprocess)
WindowsMacLinux
Free version available
Full: $40
Details

Priority Matrix
Priority Matrix

Priacta rating: ★☆☆☆☆

Simple task management tool with collaboration features.

4 Key features:
  • reminders
  • projects (inline)
  • 2 dates
  • import/export
WindowsMacPDA
Free version available
Full: $29 - $2988
Details

The Hit List
The Hit List

Priacta rating: ★★☆☆☆

Easy to learn, easy to use application that keeps lists of things to do. The Hit List is Mac's most powerful task manager.

4 Key features:
  • unlimited contexts
  • projects (inline, subtasks)
  • 2 dates
  • auto sync
TRO Ready
MacPDA
Free version available
Full: $49.95
Details

TimeGT
TimeGT

Priacta rating: ★★☆☆☆

A cross-platform java application for managing tasks.

5 Key features:
  • auto prioritization
  • unlimited contexts
  • projects (inline, hierachy)
  • 2 dates
  • import/export
TRO Ready
WindowsMacLinux
Free version available
Full: $75
Details

Outlook for Mac
Outlook for Mac

Priacta rating: ★★☆☆☆

Microsoft Office 2011 Suite for Mac.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 3 dates
  • auto sync
  • email (copy, link)
TRO Ready
Mac
Free version available
Full: $149.99 - $279.99
Details

d-cubed

Priacta rating: ★☆☆☆☆

A TiddlyWiki plugin to support GTD.

4 Key features:
  • unlimited contexts
  • reminders
  • projects (hierachy)
  • 1 date
TRO Ready
WindowsMacLinux
Free version available
Details

MindManager

Priacta rating: ★☆☆☆☆

Graphical task mapping tool that can support GTD.

4 Key features:
  • unlimited contexts
  • projects (hierachy)
  • 1 date
  • auto sync
TRO Ready
Online WebWindowsMac
Free version available
Full: $99 - $349
Details

Next Action, Personal Edition

Priacta rating: ☆☆☆☆☆

A Getting Things Done todo-list tracking tool.

2 Key features:
  • projects (field)
  • 2 dates
Online WebWindowsMacPDALinux
Free version available
Details

NextAction!

Priacta rating: ★☆☆☆☆

Tool for implementing GTD with your BlackBerry.

4 Key features:
  • reminders
  • projects (field)
  • 1 date
  • auto sync
WindowsMacPDA
Free version not available
Full: $39.95 - $99.95
Details

Shadow Plan

Priacta rating: ☆☆☆☆☆

Task manager for Palm with desktop support.

2 Key features:
  • projects (hierachy)
  • 3 dates
WindowsMacPDA
Free version not available
Details

1 Other Aplications We Are Watching

Although these programs do not meet our basic GTD capability criteria, we're keeping our eye on them since they have been suggested or advertised as GTD apps.

Scrybe

Browser-based calendaring system with offline and list capabiities.

Not Yet GTD Compliant: Lists are currently primitive, no way to record subsequent next steps, do not readily allow tasks to be moved from one context to another.

2008-08-13
Online WebWindowsMacLinux
Details

Other Resources and Notes

Research/Discussion Forum

Visit our GTD Software Research/Discussion forum to discuss these titles and the current criteria for inclusion in this list.

Why Does Priacta Maintain This List?

Because Priacta provides expert task and time management training and coaching, we we stay abreast of the latest software to train, support, and recommend tools for clients in any work environment. Our Total, Relaxed Organization (TRO) approach shares and enhances the core philosophies of David Allen's Getting Things Done, so we research tools for all GTD-like contextual productivity (CP) systems.

Additions? Corrections? Tell Us.

This is intended as a complete, detailed, and unbiased resource for anyone interested in GTD* software and GTD-like time management systems. We research and maintain it as a service to the entire time management community. Let us know in the GTD Software Research/Discussion forum or via email if a something is missing, incorrect, or outdated, and we'll verify and update it promptly. Suggestions are appreciated.

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*Trademark information: GTD and Getting Things Done are registered trademarks of David Allen and Co. Priacta, TRO, Trog, Total Relaxed, Total Relaxed Organization, the 14-hour clock, Neverboss, Hands-Off Leadership, Who's In Charge Here? and the four-color interleaved diamond are trademarks or registered trademarks of Priacta, Inc. Other product names are or may be trademarks or registered trademarks of their respective holders. Priacta, Inc. is not affiliated with or endorsed by David Allen and Co. or any other company mentioned above.

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