GTD Software Comparison - 28 researched apps

28 matching apps verified to support Getting Things Done as of today (12 Nov 2018)

TRO Online Training available icon

Watch for tools that have TRO training available. TRO is a more advanced GTD-like system and demands more powerful software tools.

5pm
5pm

Priacta rating: ★★★☆☆

Web-based project management with timeline and email integration.

5 Key features:
  • unlimited contexts
  • projects (inline, subtasks)
  • 2 dates
  • auto sync
  • email (notifications, link, autoprocess)
Online WebPDA
Free version available
Full: $168 - $2100
Details

EssentialPIM Pro
EssentialPIM Pro

Priacta rating: ★★★★☆

Tasks, email, contacts, notes, password manager, and calendar all in one.

7 Key features:
  • 2 contexts
  • reminders
  • projects (inline, subtasks, hierachy)
  • 2 dates
  • calendar tasks
  • auto sync
  • email (notifications, link)
WindowsPDA
Free version available
Full: $39.95 - $49.95
Details

Wunderlist
Wunderlist

Priacta rating: ★☆☆☆☆

A chic, free task manager for every platform.

3 Key features:
  • projects (inline)
  • 1 date
  • email (manage)
Online WebWindowsPDALinux
Free version available
Details

Evernote
Evernote

Priacta rating: ★☆☆☆☆

Multi-platform information manager with tagging and search.

5 Key features:
  • unlimited contexts
  • projects (inline, field)
  • export
  • email (notifications)
  • api
Online WebWindowsMacPDA
Free version available
Full: $45
Details

Get It Done
Get It Done

Priacta rating: ★★★★☆

Simple but powerful Web-based GTD task management tool with great email integration.

8 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, field, hierachy)
  • 1 date
  • linked appts
  • auto sync
  • email (notifications, copy, autoprocess)
TRO Ready
Online WebWindowsMacPDALinux
Free version available
Full: $39
Details

DejaOffice
DejaOffice

Priacta rating: ★★☆☆☆

Sync calendars, contacts, tasks, and notes to your mobile device from a variety of desktop or Internet platforms.

4 Key features:
  • unlimited contexts
  • projects (inline)
  • 1 date
  • auto sync
TRO Ready
PDA
Free version available
- $39
Details

Nozbe
Nozbe

Priacta rating: ★★★★☆

Web application based on GTD by David Allen.

7 Key features:
  • unlimited contexts
  • projects (inline, field, subtasks)
  • 1 date
  • calendar tasks
  • auto sync
  • email (notifications, autoprocess)
  • api
TRO Ready
Online WebWindowsMacPDALinux
Free version not available
Full: $42 - $408
Details

Remember the Milk
Remember the Milk

Priacta rating: ★★★★☆

Well-integrated task lists for browser and handhelds with email handling.

8 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 1 date
  • calendar tasks
  • auto sync
  • email (notifications, autoprocess)
  • api
TRO Ready
Online WebWindowsMacPDALinux
Free version available
Full: $25
Details

HiTask
HiTask

Priacta rating: ★★★☆☆

An online task management tool that supports team collaboration.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • calendar tasks
  • auto sync
  • email (manage)
Online WebPDA
Free version available
Full: $48 - $180
Details

Toodledo
Toodledo

Priacta rating: ★★★★☆

Collaborative, to-do list with advanced features for Web and iPhone.

9 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 2 dates
  • linked appts
  • auto sync
  • email (notifications, autoprocess, retrieve)
  • api
TRO Ready
Online WebPDA
Free version available
Full: $14.99 - $89.99
Details

Assembla Tickets
Assembla Tickets

Priacta rating: ★★★☆☆

A combination of cloud-based task and code management tools for software developers.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field, subtasks, hierachy, multiple)
  • 1 date
  • auto sync
  • email (notifications, link, manage, autoprocess)
TRO Ready
Online WebPDA
Free version not available
Full: $288 - $1908
Details

GQueues
GQueues

Priacta rating: ★★☆☆☆

Task manager for google account and google apps account.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 1 date
  • import/export
  • email (manage, autoprocess)
TRO Ready
Online WebPDA
Free version available
Full: $25
Details

Upvise
Upvise

Priacta rating: ★☆☆☆☆

Suite of tools that syncs with iPhone, Android, Java (Mobile), S60, Blackberry, and Web.

5 Key features:
  • reminders
  • projects (inline, field)
  • 1 date
  • auto sync
  • email (link)
Online WebPDA
Free version available
Full: $49
Details

Things
Things

Priacta rating: ★☆☆☆☆

Mac GTD software delivering flexibility through a simple interface.

4 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
TRO Ready
MacPDA
Free version available
Full: $49.95
Details

eProductivity
eProductivity

Priacta rating: ★☆☆☆☆

Complete GTD tool for Lotus Notes endorsed by David Allen.

6 Key features:
  • reminders
  • projects (field)
  • 2 dates
  • linked appts
  • import/export
  • email (manage)
Online WebWindowsMacPDALinuxPython
Free version available
Full: $108 - $420
Details

OmniFocus
OmniFocus

Priacta rating: ★★☆☆☆

Full-featured task manager for Mac and iPhone.

5 Key features:
  • reminders
  • projects (field, hierachy)
  • 2 dates
  • auto sync
  • email (autoprocess)
MacPDA
Free version available
Full: $19.99 - $79.95
Details

Nirvana
Nirvana

Priacta rating: ★★☆☆☆

Advanced personal TRO and GTD in a simple, sleek, and easy-to-use web interface.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 1 date
  • auto sync
  • email (autoprocess)
TRO Ready
Online WebPDA
Free version available
Full: $39
Details

Life Balance
Life Balance

Priacta rating: ★★☆☆☆

A smart organizer that manages tasks, projects, and life areas.

4 Key features:
  • auto prioritization
  • projects (hierachy)
  • 1 date
  • calendar tasks
WindowsMacPDA
Free version available
Full: $39.95 - $79.95
Details

mGSD
mGSD

Priacta rating: ☆☆☆☆☆

A personal, browser-based GTD system built on TiddlyWiki.

2 Key features:
  • unlimited contexts
  • projects (field)
WindowsMacPDALinux
Free version available
Details

Daylite
Daylite

Priacta rating: ★☆☆☆☆

CRM with shared calendars, projects, tasks, and contacts.

6 Key features:
  • reminders
  • projects (field)
  • 3 dates
  • auto sync
  • email (notifications, copy, link, retrieve)
  • api
MacPDA
Free version available
Full: $189
Details

Doit.im
Doit.im

Priacta rating: ★★☆☆☆

A free application that allows users to manage all types of tasks easily. Downloadable client for Windows-based Machine, Android and iPhone are currently available.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • auto sync
  • email (manage)
TRO Ready
Online WebWindowsPDA
Free version available
Full: $20
Details

Pocket Informant
Pocket Informant

Priacta rating: ★★★☆☆

Personal daily manager for Android, iPhone, Windows Mobile and Blackberry.

8 Key features:
  • unlimited contexts
  • time categorization
  • reminders
  • projects (inline, hierachy)
  • 2 dates
  • linked appts
  • auto sync
  • email (manage)
TRO Ready
PDA
Free version available
Full: $12.99 - $29.95
Details

Todo
Todo

Priacta rating: ★★★☆☆

Standalone iPhone app that also syncs well with other programs.

6 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, hierachy)
  • 2 dates
  • auto sync
TRO Ready
PDA
Free version not available
Full: $9.99
Details

Priority Matrix
Priority Matrix

Priacta rating: ★☆☆☆☆

Simple task management tool with collaboration features.

4 Key features:
  • reminders
  • projects (inline)
  • 2 dates
  • import/export
WindowsMacPDA
Free version available
Full: $29 - $2988
Details

Producteev
Producteev

Priacta rating: ★★☆☆☆

Web application that allows task item input from various messenger and email providers.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 1 date
  • linked appts
  • import
  • email (manage)
TRO Ready
Online WebPDA
Free version available
Full: $220
Details

Todo Exchange Tasks
Todo Exchange Tasks

Priacta rating: ★★☆☆☆

Full-featured Outlook Exchange task management application for iOS (Priacta-recommended for TRO with Exchange).

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • auto sync
TRO Ready
PDA
Free version available
Full: $9.99
Details

The Hit List
The Hit List

Priacta rating: ★★☆☆☆

Easy to learn, easy to use application that keeps lists of things to do. The Hit List is Mac's most powerful task manager.

4 Key features:
  • unlimited contexts
  • projects (inline, subtasks)
  • 2 dates
  • auto sync
TRO Ready
MacPDA
Free version available
Full: $49.95
Details

Lifetick
Lifetick

Priacta rating: ☆☆☆☆☆

Web application designed around achieving goals related to personal values.

2 Key features:
  • projects (inline)
  • 1 date
Online WebPDA
Free version available
Full: $20 - $199
Details

2 Other Aplications We Are Watching

Although these programs do not meet our basic GTD capability criteria, we're keeping our eye on them since they have been suggested or advertised as GTD apps.

Asana
Asana

Social task and project management with collaboration for individuals, teams, and small businesses. Limited support for shared workspaces.

Not Yet GTD Compliant: Does not support a true Unprocessed tasks list or Inbox for new tasks to be processed. For example, there is no way to filter out tasks with no tag assigned yet. This is a significant limitation. (The Inbox feature is limited to messages only and is not a true incoming tasks list.) Other limitations for GTD and TRO: unable to see tasks across workspaces (if they are tagged with the same tag). Non-fatal issue.

2017-04-28
Online WebPDA
Details

Huddle
Huddle

An online collaboration tool that allows employees to work together on projects in real time.

Not Yet GTD Compliant: No Tags or Contexts

2012-08-24
Online WebPDA
Details

Other Resources and Notes

Research/Discussion Forum

Visit our GTD Software Research/Discussion forum to discuss these titles and the current criteria for inclusion in this list.

Why Does Priacta Maintain This List?

Because Priacta provides expert task and time management training and coaching, we we stay abreast of the latest software to train, support, and recommend tools for clients in any work environment. Our Total, Relaxed Organization (TRO) approach shares and enhances the core philosophies of David Allen's Getting Things Done, so we research tools for all GTD-like contextual productivity (CP) systems.

Additions? Corrections? Tell Us.

This is intended as a complete, detailed, and unbiased resource for anyone interested in GTD* software and GTD-like time management systems. We research and maintain it as a service to the entire time management community. Let us know in the GTD Software Research/Discussion forum or via email if a something is missing, incorrect, or outdated, and we'll verify and update it promptly. Suggestions are appreciated.

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*Trademark information: GTD and Getting Things Done are registered trademarks of David Allen and Co. Priacta, TRO, Trog, Total Relaxed, Total Relaxed Organization, the 14-hour clock, Neverboss, Hands-Off Leadership, Who's In Charge Here? and the four-color interleaved diamond are trademarks or registered trademarks of Priacta, Inc. Other product names are or may be trademarks or registered trademarks of their respective holders. Priacta, Inc. is not affiliated with or endorsed by David Allen and Co. or any other company mentioned above.

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