Coach-Recommended Timesaving Tools and Services

Cool Timesaving Tools and Services

Recommended by Priacta Time Management Coaches

The right tool at the right time saves hours a day and eliminates a ton of stress. But choosing is a nightmare.

Save yourself the aggravation. Priacta recommends these tools and services because we've done comparisons, we use them ourselves, and/or our coaches train with them.

Some of these companies are our patners or affiliates. We choose carefully, because we support and use everything listed here.

Office Supplies and Hardware at

Coach-Recommended Office Supplies, Hardware, and More at

Our aStore contains everythig you need for a great TRO office and training, including hard-to-find office supplies, brilliant scanners, beriefcases, and other items we specifically recommend. Look here for those color plastic project folders we use in TRO training and a lot more.

Shopping via also saves you a lot of time. Choose online and have it delivered to your doorstep.

Effortless Syncing (and Other Services)

Toodledo Task Management Platform

Toodledo is more than a personal task manager: it is a task-synchonization platform that works with over 100 apps and services. For a great personal workflow that syncs flawlessly and works offline, it's ideal. (For groupworkflows, talk with a TRO coach. Toodledo isn't a good team solution.)

Smart, Effortless Outlook Synchronization (and Free Outlook 2010, 2013 or Mac Outlook 2011) with Hosted Exchange Server and Blackberry Enterprise Server

(Coaches' note: Manual syncing, sooner or later, always corrupts your data. We've never seen an exception. To avoid that problem you need robust, automatic syncing that pretty much always works. Years ago, that required expensive dedicated servers, but now it's cheap and available for anybody. Here is the solution we like best for individuals and companies alike.)

Hosted Exchange Server or Blackberry Enterprise Server (BES) keeps your tasks, emails, and calendar in sync across all your devices, all the time. No manual syncing required. A good hosted service will include Web access and 24/7 live support for everything. The service almost always includes free Outlook 2010, 2013 or Outlook 2011 (Mac) as well.

Hosted Exchange is affordable now—around $10/month per person. We use and recommend our partners at 123Together. Rated #1 four years in row, 123Together has superb phone support, easy setup, and all the options you need.


You don't need a second phone line to receive faxes quickly and easily. With MyFax, you can receive and send faxes no matter where you are. At a reasonable price, you get all the functionality of an office fax machine, plus more. Faxes come straight to your email inbox, eliminating a troublesome collecting point. With prices starting as low as $10 a month, you can't go wrong.

Assembla Development Environment

As productivity experts, we rely on Assembla for our development work. Assembla's agile ticketing is flexible enough for methods like our Total, Relaxed Organization (TRO) and GTD. Its wiki and email integration keep team communication flowing and searchable. The support is great. And now, Assembla's 100% free SVN repositories make it a no-brainer to get started. Run, don't walk, and check it out.