GTD Software Comparison - 119 researched apps

119 researched apps verified to support Getting Things Done as of today (19 Mar 2019)

TRO Online Training available icon

Watch for tools that have TRO training available. TRO is a more advanced GTD-like system and demands more powerful software tools.

Zoho CRM
Zoho CRM

Centralized tracking for sales and marketing.

5 Key features:
  • reminders
  • projects (inline, field)
  • 1 date
  • auto sync
  • email (manage)
Online Web
Free version available
Full: $576 - $1200
Details

Assembla Tickets
Assembla Tickets

A combination of cloud-based task and code management tools for software developers.

Assembla Tickets screenshot
6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field, subtasks, hierachy, multiple)
  • 1 date
  • auto sync
  • email (notifications, link, manage, autoprocess)
TRO Ready
Online WebPDA
Free version not available
Full: $288 - $1908
Details

OnePlace
OnePlace

Complete online team management, including personal task/project lists which are visible to the team.

4 Key features:
  • 3 contexts
  • projects (inline, field, hierachy)
  • 2 dates
  • calendar tasks
TRO Ready
Online Web
Free version available
Full: $288 - $2388
Details

LiquidPlanner
LiquidPlanner

Online project management software with scheduling, collaboration, time-tracking, and file sharing features.

LiquidPlanner screenshot
4 Key features:
  • reminders
  • projects (inline, field)
  • 1 date
  • email (manage)
Online Web
Free version available
Full: $288 - $348
Details

Relenta
Relenta

All-in-one CRM and productivity system.

7 Key features:
  • 1 contexts
  • time categorization
  • projects (inline)
  • 1 date
  • calendar tasks
  • auto sync
  • email (notifications, link)
Online Web
Free version available
Full: $240
Details

Timetonote
Timetonote

Online CRM with simple, customer-based project and task management features.

3 Key features:
  • projects (field)
  • 1 date
  • auto sync
Online Web
Free version available
Full: $240
Details

Producteev
Producteev

Web application that allows task item input from various messenger and email providers.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 1 date
  • linked appts
  • import
  • email (manage)
TRO Ready
Online WebPDA
Free version available
Full: $220
Details

ConceptDraw Mindmap
ConceptDraw Mindmap

Manage tasks and projects as graphical diagrams.

ConceptDraw Mindmap screenshot
3 Key features:
  • unlimited contexts
  • projects (inline, hierachy)
  • import/export
WindowsMac
Free version available
Full: $199
Details

Daylite
Daylite

CRM with shared calendars, projects, tasks, and contacts.

Daylite screenshot
6 Key features:
  • reminders
  • projects (field)
  • 3 dates
  • auto sync
  • email (notifications, copy, link, retrieve)
  • api
MacPDA
Free version available
Full: $189
Details

Psoda
Psoda

A set of online modules that help professionals manage programs, projects, requirements, testing, and product development.

Psoda screenshot
5 Key features:
  • reminders
  • projects (inline, field, hierachy)
  • 2 dates
  • import/export
  • email (notifications)
Online Web
Free version available
Full: $180
Details

5pm
5pm

Web-based project management with timeline and email integration.

5pm screenshot
5 Key features:
  • unlimited contexts
  • projects (inline, subtasks)
  • 2 dates
  • auto sync
  • email (notifications, link, autoprocess)
Online WebPDA
Free version available
Full: $168 - $2100
Details

Outlook for Mac
Outlook for Mac

Microsoft Office 2011 Suite for Mac.

Outlook for Mac screenshot
6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 3 dates
  • auto sync
  • email (copy, link)
TRO Ready
Mac
Free version available
Full: $149.99 - $279.99
Details

PersonalBrain
PersonalBrain

A mindmapping tool with multi hierarchical capabilities.

PersonalBrain screenshot
7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field, multiple)
  • 2 dates
  • import/export
  • email (copy)
  • api
TRO Ready
Windows
Free version available
Full: $149.95 - $249.95
Details

VIP Task Manager
VIP Task Manager

A scheduling software with features for time, projects, and contacts management.

4 Key features:
  • reminders
  • projects (inline, field)
  • 1 date
  • calendar tasks
Windows
Free version available
Full: $149.95 - $199.95
Details

ResultsManager

System for visualizing and tracking actions individually or across teams.

4 Key features:
  • unlimited contexts
  • projects (hierachy)
  • 2 dates
  • auto sync
TRO Ready
WindowsMac
Free version available
Full: $145 - $285
Details

eProductivity
eProductivity

Complete GTD tool for Lotus Notes endorsed by David Allen.

eProductivity screenshot
6 Key features:
  • reminders
  • projects (field)
  • 2 dates
  • linked appts
  • import/export
  • email (manage)
Online WebWindowsMacPDALinuxPython
Free version available
Full: $108 - $420
Details

Feng Office
Feng Office

An email-smart collaboration platform for tasks, projects, and documents.

Feng Office screenshot
7 Key features:
  • auto prioritization
  • reminders
  • projects (inline, field, subtasks)
  • 1 date
  • calendar tasks
  • import/export
  • email (notifications, link, retrieve)
Online Web
Free version available
Full: $108
Details

Bontq
Bontq

Bug-tracking application for programs. Can be adapted as a team GTD task list.

Bontq screenshot
5 Key features:
  • reminders
  • projects (inline, field)
  • 2 dates
  • import
  • email (notifications)
Online WebWindowsMacLinux
Free version available
Full: $108 - $1788
Details

MindManager

Graphical task mapping tool that can support GTD.

4 Key features:
  • unlimited contexts
  • projects (hierachy)
  • 1 date
  • auto sync
TRO Ready
Online WebWindowsMac
Free version available
Full: $99 - $349
Details

Zoot

PIM for collecting, processing, and prioritizing within contexts and timeframes.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, hierachy, multiple)
  • 5 dates
  • linked appts
  • import
  • email (copy, link, autoprocess)
TRO Ready
Windows
Free version available
Full: $99
Details

Smartytask
Smartytask

A clean, focused GTD-capable task list for web-based access.

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 1 date
  • email (notifications)
Online Web
Free version available
Full: $99
Details

Smartsheet
Smartsheet

Spreadsheet-style online collaboration tool.

5 Key features:
  • reminders
  • projects (inline, field)
  • 1 date
  • linked appts
  • import/export
Online Web
Free version available
Full: $99 - $1499
Details

Flow
Flow

A team collaboration application for web and iPhone.

Flow screenshot
6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 1 date
  • auto sync
  • email (manage)
TRO Ready
Online Web
Free version available
Full: $99
Details

smartQ
smartQ

A web-based visual project board that supports work distribution, progress tracking, and team communication.

4 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 1 date
TRO Ready
Online Web
Free version available
Full: $96 - $4800
Details

Wrike
Wrike

An email-based, GTD-capable enterprise project management application.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks, hierachy)
  • 3 dates
  • auto sync
  • email (notifications, manage, autoprocess)
  • api
TRO Ready
Online Web
Free version available
Full: $95.52 - $343.68
Details

ClearContext
ClearContext

Outlook plugin organizes and manages tasks, automatically suggesting folders for emails.

8 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline)
  • 2 dates
  • calendar tasks
  • auto sync
  • email (autoprocess)
Windows
Free version available
Full: $89.95
Details

Watership Planner
Watership Planner

Simple task manager with calendar features.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 1 date
  • linked appts
  • import/export
Windows
Free version available
Full: $89.95
Details

FacileThings
FacileThings

GTD-specific task application trains you in pure GTD principles as you work.

6 Key features:
  • unlimited contexts
  • projects (inline, field)
  • 1 date
  • calendar tasks
  • auto sync
  • email (notifications, autoprocess)
Online WebPDA
Free version available
Full: $83
Details

LeaderTask
LeaderTask

Business organizer for projects, tasks, and events.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field, hierachy)
  • 2 dates
  • calendar tasks
  • import
  • email (notifications)
TRO Ready
Windows
Free version available
Full: $79.95
Details

Achieve Planner
Achieve Planner

To-Do list with hierarchical tasks and an integrated calendar.

Achieve Planner screenshot
9 Key features:
  • auto prioritization
  • unlimited contexts
  • time categorization
  • reminders
  • projects (hierachy)
  • 3 dates
  • calendar tasks
  • import/export
  • email (copy, link, autoprocess)
Windows
Free version available
Full: $79.94 - $99.94
Details

Outlook
Outlook

Email client and PIM from Microsoft (get it free).

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 3 dates
  • auto sync
  • email (copy, link)
  • api
TRO Ready
Windows
Free version available
Full: $75 - $349
Details

TimeGT
TimeGT

A cross-platform java application for managing tasks.

5 Key features:
  • auto prioritization
  • unlimited contexts
  • projects (inline, hierachy)
  • 2 dates
  • import/export
TRO Ready
WindowsMacLinux
Free version available
Full: $75
Details

VIP Team To Do List
VIP Team To Do List

Time and task management for personal/business projects and tasks.

5 Key features:
  • reminders
  • projects (hierachy)
  • 1 date
  • import/export
  • email (notifications)
Windows
Free version available
Full: $64.95 - $199.95
Details

Chaos Intellect
Chaos Intellect

An all-in-one email client, contact, and task manager.

Chaos Intellect screenshot
5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 1 date
  • import/export
TRO Ready
Windows
Free version not available
Full: $59.95
Details

Zendone
Zendone

Web application based on GTD by David Allen.

4 Key features:
  • unlimited contexts
  • projects (inline, field)
  • 1 date
  • export
Online Web
Free version available
Full: $50 - $60
Details

The Hit List
The Hit List

Easy to learn, easy to use application that keeps lists of things to do. The Hit List is Mac's most powerful task manager.

4 Key features:
  • unlimited contexts
  • projects (inline, subtasks)
  • 2 dates
  • auto sync
TRO Ready
MacPDA
Free version available
Full: $49.95
Details

Organizer for Outlook 2007+
Organizer for Outlook 2007+

An Outlook add-in designed to shift focus from messages to tasks and projects.

Organizer for Outlook 2007+ screenshot
6 Key features:
  • reminders
  • projects (field)
  • 2 dates
  • calendar tasks
  • auto sync
  • email (manage)
Windows
Free version not available
Full: $49.95 - $50
Details

MyInfo
MyInfo

A personal information manager for Windows.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 2 dates
  • linked appts
  • export
TRO Ready
Windows
Free version available
Full: $49.95 - $89.95
Details

Things
Things

Mac GTD software delivering flexibility through a simple interface.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • auto sync
  • email (manage)
TRO Ready
MacPDA
Free version available
Full: $49.95
Details

Time & Chaos
Time & Chaos

A CRM Contact Manager that tracks the relationship history of any contact or client.

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 1 date
  • import/export
TRO Ready
Windows
Free version available
Full: $49.95
Details

TaskMerlin
TaskMerlin

Hierarchical outliner for projects, tasks and notes.

7 Key features:
  • 3 contexts
  • reminders
  • projects (inline, hierachy)
  • 5 dates
  • calendar tasks
  • email (notifications, copy, manage)
  • api
TRO Ready
Windows
Free version available
Full: $49 - $99
Details

Ultra Recall

Personal information manager with categorization that can support GTD.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (field)
  • 3 dates
  • import
  • email (copy, link, manage)
TRO Ready
Windows
Free version available
Full: $49 - $99
Details

Vitalist
Vitalist

Online GTD solution with direct mobile phone support amd email integration.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, hierachy)
  • 2 dates
  • import/export
  • email (notifications, autoprocess)
  • api
TRO Ready
Online Web
Free version available
Full: $49 - $99
Details

Upvise
Upvise

Suite of tools that syncs with iPhone, Android, Java (Mobile), S60, Blackberry, and Web.

5 Key features:
  • reminders
  • projects (inline, field)
  • 1 date
  • auto sync
  • email (link)
Online WebPDA
Free version available
Full: $49
Details

GoalsOnTrack
GoalsOnTrack

A Web 2.0 style of goal-setting, goal-tracking, task and time management software.

GoalsOnTrack screenshot
5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 1 date
  • import/export
TRO Ready
Online Web
Free version not available
Full: $48 - $119.4
Details

HiTask
HiTask

An online task management tool that supports team collaboration.

HiTask screenshot
7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • calendar tasks
  • auto sync
  • email (manage)
Online WebPDA
Free version available
Full: $48 - $180
Details

MyLife Organized
MyLife Organized

A personal task outliner that organizes goals, projects, and tasks into a tree.

MyLife Organized screenshot
7 Key features:
  • auto prioritization
  • unlimited contexts
  • time categorization
  • reminders
  • projects (inline, hierachy)
  • 1 date
  • import/export
WindowsPDA
Free version available
Full: $45.95 - $59.95
Details

Evernote
Evernote

Multi-platform information manager with tagging and search.

Evernote screenshot
5 Key features:
  • unlimited contexts
  • projects (inline, field)
  • export
  • email (notifications)
  • api
Online WebWindowsMacPDA
Free version available
Full: $45
Details

Swift To-Do List
Swift To-Do List

Hierarchical task manager that supports reminders, attachments, and multiple databases.

6 Key features:
  • 3 contexts
  • reminders
  • projects (inline, field, subtasks)
  • 2 dates
  • import/export
  • email (manage, autoprocess)
Windows
Free version available
Full: $44.95 - $89.95
Details

Nozbe
Nozbe

Web application based on GTD by David Allen.

Nozbe screenshot
7 Key features:
  • unlimited contexts
  • projects (inline, field, subtasks)
  • 1 date
  • calendar tasks
  • auto sync
  • email (notifications, autoprocess)
  • api
TRO Ready
Online WebWindowsMacPDALinux
Free version not available
Full: $42 - $408
Details

ThinkingRock
ThinkingRock

Java software for tasks and projects using GTD approach.

5 Key features:
  • reminders
  • projects (inline, field, hierachy)
  • 2 dates
  • auto sync
  • email (copy, autoprocess)
WindowsMacLinux
Free version available
Full: $40
Details

EssentialPIM Pro
EssentialPIM Pro

Tasks, email, contacts, notes, password manager, and calendar all in one.

7 Key features:
  • 2 contexts
  • reminders
  • projects (inline, subtasks, hierachy)
  • 2 dates
  • calendar tasks
  • auto sync
  • email (notifications, link)
WindowsPDA
Free version available
Full: $39.95 - $49.95
Details

Life Balance
Life Balance

A smart organizer that manages tasks, projects, and life areas.

Life Balance screenshot
4 Key features:
  • auto prioritization
  • projects (hierachy)
  • 1 date
  • calendar tasks
WindowsMacPDA
Free version available
Full: $39.95 - $79.95
Details

NextAction!

Tool for implementing GTD with your BlackBerry.

4 Key features:
  • reminders
  • projects (field)
  • 1 date
  • auto sync
WindowsMacPDA
Free version not available
Full: $39.95 - $99.95
Details

ActionOutline
ActionOutline

Virtual filing system. Could also manage to-do and project lists.

ActionOutline screenshot
1 Key feature:
  • projects (inline)
Windows
Free version available
Full: $39.95 - $79.95
Details

WinPIM
WinPIM

All-in-one personal information manager (PIM) that comes with network solution included.

9 Key features:
  • unlimited contexts
  • time categorization
  • reminders
  • projects (inline, hierachy)
  • 2 dates
  • calendar tasks
  • auto sync
  • email (manage)
  • api
Windows
Free version available
Full: $39.95 - $59.95
Details

Gtdagenda
Gtdagenda

Goal-oriented online task and project management.

7 Key features:
  • reminders
  • projects (inline, subtasks)
  • 1 date
  • linked appts
  • import
  • email (notifications, autoprocess)
  • api
Online Web
Free version available
Full: $39.45 - $69.95
Details

Get It Done
Get It Done

Simple but powerful Web-based GTD task management tool with great email integration.

Get It Done screenshot
8 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, field, hierachy)
  • 1 date
  • linked appts
  • auto sync
  • email (notifications, copy, autoprocess)
TRO Ready
Online WebWindowsMacPDALinux
Free version available
Full: $39
Details

Tjeklist
Tjeklist

An easy to use, web based task management application.

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 1 date
  • email (autoprocess)
Online Web
Free version available
Full: $39
Details

Nirvana
Nirvana

Advanced personal TRO and GTD in a simple, sleek, and easy-to-use web interface.

Nirvana screenshot
6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 1 date
  • auto sync
  • email (autoprocess)
TRO Ready
Online WebPDA
Free version available
Full: $39
Details

TodoPaper
TodoPaper

A lightweight GTD to-do manager

4 Key features:
  • unlimited contexts
  • projects (hierachy)
  • 1 date
  • import/export
TRO Ready
Windows
Free version available
Full: $29.99
Details

Viira
Viira

Simple but effective GTD application for BlackBerry smartphones with Outlook Plugin.

4 Key features:
  • reminders
  • projects (inline, field)
  • 1 date
  • email (copy, manage)
WindowsPDA
Free version available
Full: $29.99
Details

Agenda One
Agenda One

Mobile PIM with integrated calendar, and an easy-to-use search feature.

Agenda One screenshot
6 Key features:
  • unlimited contexts
  • time categorization
  • reminders
  • projects (inline)
  • 2 dates
  • auto sync
TRO Ready
PDA
Free version available
Full: $29.95
Details

TaskPaper
TaskPaper

Simple notepad-like tool for tasks and projects with categories.

3 Key features:
  • unlimited contexts
  • projects (hierachy)
  • import
Mac
Free version available
Full: $29.95
Details

Tudumo
Tudumo

GTD task manager with a simple, clean interface.

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • import/export
Windows
Free version available
Full: $29.95
Details

Priority Matrix
Priority Matrix

Simple task management tool with collaboration features.

Priority Matrix screenshot
4 Key features:
  • reminders
  • projects (inline)
  • 2 dates
  • import/export
WindowsMacPDA
Free version available
Full: $29 - $2988
Details

Remember the Milk
Remember the Milk

Well-integrated task lists for browser and handhelds with email handling.

8 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 1 date
  • calendar tasks
  • auto sync
  • email (notifications, autoprocess)
  • api
TRO Ready
Online WebWindowsMacPDALinux
Free version available
Full: $25
Details

GQueues
GQueues

Task manager for google account and google apps account.

GQueues screenshot
6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 1 date
  • import/export
  • email (manage, autoprocess)
TRO Ready
Online WebPDA
Free version available
Full: $25
Details

EfficientPIM
EfficientPIM

Tasks, contacts, notes, password manager, diary, events, and calendar all in one.

EfficientPIM screenshot
5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 2 dates
  • import/export
Windows
Free version available
Full: $23.97
Details

Doit.im
Doit.im

A free application that allows users to manage all types of tasks easily. Downloadable client for Windows-based Machine, Android and iPhone are currently available.

Doit.im screenshot
6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • auto sync
  • email (manage)
TRO Ready
Online WebWindowsPDA
Free version available
Full: $20
Details

Lifetick
Lifetick

Web application designed around achieving goals related to personal values.

2 Key features:
  • projects (inline)
  • 1 date
Online WebPDA
Free version available
Full: $20 - $199
Details

OmniFocus
OmniFocus

Full-featured task manager for Mac and iPhone.

OmniFocus screenshot
5 Key features:
  • reminders
  • projects (field, hierachy)
  • 2 dates
  • auto sync
  • email (autoprocess)
MacPDA
Free version available
Full: $19.99 - $79.95
Details

TouchDown
TouchDown

Mobile application that allows access to email, contacts, calendar, and tasks.

6 Key features:
  • reminders
  • projects (inline)
  • 2 dates
  • linked appts
  • auto sync
  • email (manage)
TRO Ready
PDA
Free version available
Full: $19.99
Details

Todo Pro
Todo Pro

Sync tasks from iPhone, iPod Touch, and iPad.

4 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 2 dates
Online Web
Free version available
Full: $19.99
Details

Ready-Set-Do!
Ready-Set-Do!

Applescript tutorial/integration of all files and programs into GTD workflow.

2 Key features:
  • projects (field)
  • auto sync
Mac
Free version available
Full: $19.95
Details

TaskAngel
TaskAngel

An easy to use, GTD-friendly tool that fully syncs with Toodledo or any mobile device that syncs with Toodledo.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field, subtasks)
  • 2 dates
  • auto sync
  • email (manage, autoprocess)
TRO Ready
Windows
Free version available
Full: $19.95
Details

Toodledo
Toodledo

Collaborative, to-do list with advanced features for Web and iPhone.

9 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 2 dates
  • linked appts
  • auto sync
  • email (notifications, autoprocess, retrieve)
  • api
TRO Ready
Online WebPDA
Free version available
Full: $14.99 - $89.99
Details

TaskUnifier
TaskUnifier

Freeware, multiplatform task manager application with customizable filters.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field, subtasks)
  • 2 dates
  • auto sync
  • email (manage, autoprocess)
TRO Ready
WindowsMacLinux
Free version available
Full: $14.99
Details

TaskJot
TaskJot

A Blackberry® to-do program that automatically syncs any to-do list changes with your Toodledo account.

4 Key features:
  • reminders
  • projects (inline)
  • 2 dates
  • auto sync
PDA
Free version available
Full: $14.95 - $24.95
Details

Rainlendar
Rainlendar

Multi-platform, skinable desktop calendar and task list.

Rainlendar screenshot
5 Key features:
  • reminders
  • projects (inline)
  • 3 dates
  • calendar tasks
  • auto sync
WindowsLinux
Free version available
Full: $13.49
Details

Pocket Informant
Pocket Informant

Personal daily manager for Android, iPhone, Windows Mobile and Blackberry.

8 Key features:
  • unlimited contexts
  • time categorization
  • reminders
  • projects (inline, hierachy)
  • 2 dates
  • linked appts
  • auto sync
  • email (manage)
TRO Ready
PDA
Free version available
Full: $12.99 - $29.95
Details

Todo
Todo

Standalone iPhone app that also syncs well with other programs.

6 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, hierachy)
  • 2 dates
  • auto sync
TRO Ready
PDA
Free version not available
Full: $9.99
Details

Todo Exchange Tasks
Todo Exchange Tasks

Full-featured Outlook Exchange task management application for iOS (Priacta-recommended for TRO with Exchange).

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • auto sync
TRO Ready
PDA
Free version available
Full: $9.99
Details

TiDy
TiDy

Free Excel add-in for planning and reporting tasks and projects.

4 Key features:
  • auto prioritization
  • projects (inline, field, hierachy)
  • 3 dates
  • auto sync
Windows
Free version available
Full: $7.98
Details

Ultimate To-Do List
Ultimate To-Do List

Flexible task and notes management application for Android smartphones and tablets.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • auto sync
  • email (manage, autoprocess)
TRO Ready
PDA
Free version available
Full: $5
Details

Thymer
Thymer

Web based task manager with collaboration support.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 1 date
  • auto sync
  • email (autoprocess)
TRO Ready
Online Web
Free version available
Full: $5 - $50
Details

Todoist
Todoist

Online hierarchical task manager with a simple, text-oriented interface.

8 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (hierachy)
  • 1 date
  • calendar tasks
  • email (link)
  • api
TRO Ready
Online Web
Free version available
Full: $3
Details

GTD-Free
GTD-Free

A simple and compact personal TODO/Action Manager.

GTD-Free screenshot
3 Key features:
  • reminders
  • projects (field)
  • 2 dates
WindowsMacLinux
Free version available
Details

Ajour
Ajour

An all-in-one calendar, diary, organizer, and reminder.

Ajour screenshot
1 Key feature:
  • projects (inline)
Windows
Free version available
Details

BasKet Note Pads
BasKet Note Pads

A multi-purpose note-taking application that allows easy collection and collaboration.

BasKet Note Pads screenshot
3 Key features:
  • unlimited contexts
  • projects (hierachy)
  • import/export
Linux
Free version available
Details

d-cubed

A TiddlyWiki plugin to support GTD.

4 Key features:
  • unlimited contexts
  • reminders
  • projects (hierachy)
  • 1 date
TRO Ready
WindowsMacLinux
Free version available
Details

Drupal Tasklist Advanced
Drupal Tasklist Advanced

Extends Drupal's existing Tasklist module.

1 Key feature:
  • projects (hierachy)
Online Web
Free version available
Details

Frictionless
Frictionless

Open Source GTD software.

2 Key features:
  • projects (hierachy)
  • 3 dates
Mac
Free version available
Details

ActiveInbox
ActiveInbox

GMail Firefox addon that manages emails as tasks.

ActiveInbox screenshot
5 Key features:
  • unlimited contexts
  • projects (inline, field, hierachy)
  • 1 date
  • auto sync
  • email (manage, autoprocess)
Online Web
Free version available
- $24.95
Details

GTD TiddlyWiki Plus
GTD TiddlyWiki Plus

A Getting Things Done adaptation of TiddlyWiki.

1 Key feature:
  • projects (field)
WindowsMacLinux
Free version available
Details

Jello Dashboard
Jello Dashboard

A free GTD overlay for Outlook.

Jello Dashboard screenshot
6 Key features:
  • unlimited contexts
  • reminders
  • projects (hierachy)
  • 3 dates
  • auto sync
  • email (manage)
TRO Ready
Windows
Free version available
Details

mGSD
mGSD

A personal, browser-based GTD system built on TiddlyWiki.

2 Key features:
  • unlimited contexts
  • projects (field)
WindowsMacPDALinux
Free version available
Details

Next Action, Personal Edition

A Getting Things Done todo-list tracking tool.

2 Key features:
  • projects (field)
  • 2 dates
Online WebWindowsMacPDALinux
Free version available
Details

Online Task List
Online Task List

Online task manager for teams and individuals.

4 Key features:
  • reminders
  • projects (inline)
  • 2 dates
  • email (notifications)
Online WebWindowsMacLinux
Free version available
Details

OpenNTF for Lotus Notes

GTD software extension for Lotus Notes.

5 Key features:
  • unlimited contexts
  • reminders
  • projects (inline)
  • 3 dates
  • auto sync
TRO Ready
Windows
Free version available
Details

Org-Mode
Org-Mode

An Emacs mode for notes and project planning.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field, hierachy)
  • 1 date
  • export
  • api
TRO Ready
Linux
Free version available
Details

Shadow Plan

Task manager for Palm with desktop support.

2 Key features:
  • projects (hierachy)
  • 3 dates
WindowsMacPDA
Free version not available
Details

TaskFreak!
TaskFreak!

Simple, efficient web task manager with multi-user support.

2 Key features:
  • projects (field)
  • 1 date
Online Web
Free version available
Details

TimeTo
TimeTo

Integrate all appointments and tasks into an automatically-updated calendar.

8 Key features:
  • auto prioritization
  • 3 contexts
  • reminders
  • projects (inline, field, subtasks)
  • 5 dates
  • calendar tasks
  • auto sync
  • email (notifications)
TRO Ready
WindowsLinux
Free version available
- $129
Details

ToDoList
ToDoList

Hierarchical task manager with native XML custom reporting.

7 Key features:
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, hierachy)
  • 2 dates
  • linked appts
  • auto sync
TRO Ready
Windows
Free version available
Details

voo2do
voo2do

Free online task and project management app with email integration (task-adding), task-sharing, and API.

4 Key features:
  • projects (inline, field)
  • 1 date
  • email (autoprocess)
  • api
Online Web
Free version available
Details

WikidPad GTD Extension

Simple GTD software for WikidPad Python programmers.

1 Key feature:
  • projects (inline)
Python
Free version available
Details

yeaGTD!
yeaGTD!

Python script for project text files and graphical reports.

3 Key features:
  • projects (field)
  • 2 dates
  • linked appts
Python
Free version available
Details

pyGTD

Technical software for implementing GTD via text files.

2 Key features:
  • projects (inline)
  • 2 dates
Python
Free version available
Details

DejaOffice
DejaOffice

Sync calendars, contacts, tasks, and notes to your mobile device from a variety of desktop or Internet platforms.

DejaOffice screenshot
4 Key features:
  • unlimited contexts
  • projects (inline)
  • 1 date
  • auto sync
TRO Ready
PDA
Free version available
- $39
Details

Entourage
Entourage

Email client and PIM from Microsoft.

7 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 3 dates
  • linked appts
  • auto sync
  • email (copy, link)
TRO Ready
Mac
Free version available
Details

DGT GTD & Task List (Alpha)
DGT GTD & Task List (Alpha)

To-do list with advanced features for Android devices.

DGT GTD & Task List (Alpha) screenshot
6 Key features:
  • unlimited contexts
  • projects (inline, field)
  • 1 date
  • linked appts
  • auto sync
  • email (autoprocess)
TRO Ready
PDA
Free version not available
Details

Android-Shuffle
Android-Shuffle

Task organizer for Android styled around the Getting Things Done methodology.

Android-Shuffle screenshot
3 Key features:
  • projects (inline, field)
  • 2 dates
  • import/export
PDA
Free version available
Details

ActionComplete
ActionComplete

Supports tasks, projects, and goals with multi-layered filtering.

ActionComplete screenshot
5 Key features:
  • 3 contexts
  • reminders
  • projects (inline, field)
  • 1 date
  • auto sync
Online WebPDA
Free version available
Details

Taskwarrior
Taskwarrior

A command-line GTD task list manager.

5 Key features:
  • unlimited contexts
  • projects (field, hierachy)
  • 4 dates
  • linked appts
  • import/export
WindowsMacLinux
Free version available
Details

Gmail Tasks
Gmail Tasks

A bare-bones task list in Gmail.

4 Key features:
  • projects (inline, hierachy)
  • 1 date
  • calendar tasks
  • email (link)
Online Web
Free version available
Details

tracks.tra.in
tracks.tra.in

Free, hosted version of Tracks.

6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, field)
  • 2 dates
  • import/export
  • email (manage)
Online Web
Free version available
Details

Agenda At Once
Agenda At Once

A personal information manager with modules for task management, calendar, notes, and contacts.

Agenda At Once screenshot
6 Key features:
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 2 dates
  • calendar tasks
  • import/export
TRO Ready
Windows
Free version available
Details

Wunderlist
Wunderlist

A chic, free task manager for every platform.

3 Key features:
  • projects (inline)
  • 1 date
  • email (manage)
Online WebWindowsPDALinux
Free version available
Details

18 Other Aplications We Are Watching

Although these programs do not meet our basic GTD capability criteria, we're keeping our eye on them since they have been suggested or advertised as GTD apps.

Asana
Asana

Social task and project management with collaboration for individuals, teams, and small businesses. Limited support for shared workspaces.

Not Yet GTD Compliant: Does not support a true Unprocessed tasks list or Inbox for new tasks to be processed. For example, there is no way to filter out tasks with no tag assigned yet. This is a significant limitation. (The Inbox feature is limited to messages only and is not a true incoming tasks list.) Other limitations for GTD and TRO: unable to see tasks across workspaces (if they are tagged with the same tag). Non-fatal issue.

2017-04-28
Online WebPDA
Details

iMeet Central
iMeet Central

Collaboration tool with discussion threads, forums, wikis, blogs, and web meetings.

Not Yet GTD Compliant:

2015-11-22
Online Web
Details

Huddle
Huddle

An online collaboration tool that allows employees to work together on projects in real time.

Not Yet GTD Compliant: No Tags or Contexts

2012-08-24
Online WebPDA
Details

OnStage
OnStage

Online task list and project tracker.

OnStage screenshot

Not Yet GTD Compliant: Lacks task categorization (contexts).

2010-05-13
Online Web
Details

Basecamp

Popular collaboration center with to-dos, milestones, project pages, and email integration.

Not Yet GTD Compliant: Cannot categorize or tag tasks, so contexts must be maintained in separate lists or pages. This requires manual copying of tasks and severs tasks from their projects and support documents.

2009-03-02
Online Web
Details

MyTodos
MyTodos

Simple, sharable online to do list with RSS feed support.

MyTodos screenshot

Not Yet GTD Compliant: Cannot specify both a project and context for the same task. ("Projects" support can be used for contexts nad true projects can be entered inline in the task title, but no Notes field is provided for capturing next steps.)

2010-05-13
Online Web
Details

tweeto
tweeto

Free browser based task manager/todo list for planning tasks.

Not Yet GTD Compliant: Shows real promise, with emailing, printing, RSS feed capabilities However, it lacks basic "Project: Next step" support because no Notes field exists to capture subsequent next steps. For the moment, this cannot be considered GTD-ready for the purposes of this list.

2010-05-13
Online Web
Details

Vitalist (Free Edition)
Vitalist (Free Edition)

Online GTD solution with direct mobile phone support, email integration.

Not Yet GTD Compliant: 5 context limit for the free version makes this unsuitable for serious use.

2010-05-31
Online Web
Details

Backpack

Information organizer and simple Intranet with calendar, email integration, and reminders, by 37 Signals.

Not Yet GTD Compliant: No context, tag, or label support at te task level, and no way to handle Project: Next Step methodology.

2009-04-22
Online Web
Details

Get Stuff Done

Collaborative task manager for Facebook users.

Not Yet GTD Compliant: Does not support any form of contexts, tagging, or categories.

2009-03-07
Online Web
Details

Joes Goals

Tool for tracking progress in establishing habits.

Not Yet GTD Compliant: Not really a task management program. No support for contexts or projects.

2008-03-25
Online Web
Details

Memoranda

Open source, cross-platform diary manager and personal project scheduler.

Not Yet GTD Compliant: No support for any form of contexts or categorization.

2008-03-25
WindowsLinux
Details

MyLife Organized (Light Edition, freeware)

Simple, personal time and task management app and outliner.

Not Yet GTD Compliant: Does not support any type of task categorization.

2008-03-25
Windows
Details

Scrybe

Browser-based calendaring system with offline and list capabiities.

Not Yet GTD Compliant: Lists are currently primitive, no way to record subsequent next steps, do not readily allow tasks to be moved from one context to another.

2008-08-13
Online WebWindowsMacLinux
Details

TaskBin

Web-based collaborative task management system.

Not Yet GTD Compliant: Does not support contexts, tags, or folders that can be used to group tasks.

2008-03-25
Online Web
Details

TaskTimer

Task/project management software with collaboration, syncing, and an Internet gateway.

Not Yet GTD Compliant: Does not appear to support grouping of tasks by context.

2009-04-22
WindowsPDA
Details

TeuxDeux

Free, browser-based simple task manager.

Not Yet GTD Compliant: While a great task manager, it lacks many core requirements of GTD applications such as categories/contexts and project/next step support.

2010-01-12
Online Web
Details

Tudu Lists

Simple, sharable online lists.

Not Yet GTD Compliant: Does not support tagging or contexts.

2008-04-21
Online Web
Details

Other Resources and Notes

Research/Discussion Forum

Visit our GTD Software Research/Discussion forum to discuss these titles and the current criteria for inclusion in this list.

Why Does Priacta Maintain This List?

Because Priacta provides expert task and time management training and coaching, we we stay abreast of the latest software to train, support, and recommend tools for clients in any work environment. Our Total, Relaxed Organization (TRO) approach shares and enhances the core philosophies of David Allen's Getting Things Done, so we research tools for all GTD-like contextual productivity (CP) systems.

Additions? Corrections? Tell Us.

This is intended as a complete, detailed, and unbiased resource for anyone interested in GTD* software and GTD-like time management systems. We research and maintain it as a service to the entire time management community. Let us know in the GTD Software Research/Discussion forum or via email if a something is missing, incorrect, or outdated, and we'll verify and update it promptly. Suggestions are appreciated.

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*Trademark information: GTD and Getting Things Done are registered trademarks of David Allen and Co. Priacta, TRO, Trog, Total Relaxed, Total Relaxed Organization, the 14-hour clock, Neverboss, Hands-Off Leadership, Who's In Charge Here? and the four-color interleaved diamond are trademarks or registered trademarks of Priacta, Inc. Other product names are or may be trademarks or registered trademarks of their respective holders. Priacta, Inc. is not affiliated with or endorsed by David Allen and Co. or any other company mentioned above.

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