105 researched apps verified to support Getting Things Done as of today (28 Jan 2020)
Watch for tools that have TRO training available. TRO is a more advanced GTD-like system and demands more powerful software tools.
ClearContext
Outlook plugin organizes and manages tasks, automatically suggesting folders for emails.
8 Key features:
- auto prioritization
- unlimited contexts
- reminders
- projects (inline)
- 2 dates
- calendar tasks
- auto sync
- email (autoprocess)
Free version available
Full: $89.95
Details
Achieve Planner
To-Do list with hierarchical tasks and an integrated calendar.
9 Key features:
- auto prioritization
- unlimited contexts
- time categorization
- reminders
- projects (hierachy)
- 3 dates
- calendar tasks
- import/export
- email (copy, link, autoprocess)
Free version available
Full: $79.94 - $99.94
Details
EssentialPIM Pro
Tasks, email, contacts, notes, password manager, and calendar all in one.
7 Key features:
- unlimited contexts
- reminders
- projects (inline, subtasks, hierachy)
- 2 dates
- calendar tasks
- auto sync
- email (notifications, link)
Free version available
Full: $39.95 - $49.95
Details
Remember the Milk
Well-integrated task lists for browser and handhelds with email handling.
8 Key features:
- unlimited contexts
- reminders
- projects (inline, field)
- 1 date
- calendar tasks
- auto sync
- email (notifications, autoprocess)
- api
Free version available
Full: $25
Details
MyLife Organized
A personal task outliner that organizes goals, projects, and tasks into a tree.
7 Key features:
- auto prioritization
- unlimited contexts
- time categorization
- reminders
- projects (inline, hierachy)
- 1 date
- import/export
Free version available
Full: $45.95 - $59.95
Details
FacileThings
GTD-specific task application trains you in pure GTD principles as you work.
6 Key features:
- unlimited contexts
- projects (inline, field)
- 1 date
- calendar tasks
- auto sync
- email (notifications, autoprocess)
Free version available
Full: $83
Details
ActiveInbox
GMail Firefox addon that manages emails as tasks.
5 Key features:
- unlimited contexts
- projects (inline, field, hierachy)
- 1 date
- auto sync
- email (manage, autoprocess)
Free version available
- $24.95
Details
Assembla Tickets
A combination of cloud-based task and code management tools for software developers.
6 Key features:
- unlimited contexts
- reminders
- projects (inline, field, subtasks, hierachy, multiple)
- 1 date
- auto sync
- email (notifications, link, manage, autoprocess)
Free version not available
Full: $288 - $1908
Details
PersonalBrain
A mindmapping tool with multi hierarchical capabilities.
7 Key features:
- unlimited contexts
- reminders
- projects (inline, field, multiple)
- 2 dates
- import/export
- email (copy)
- api
Free version available
Full: $149.95 - $249.95
Details
Ultimate To-Do List
Flexible task and notes management application for Android smartphones and tablets.
6 Key features:
- unlimited contexts
- reminders
- projects (inline, field)
- 2 dates
- auto sync
- email (manage, autoprocess)
Free version available
Full: $5
Details
Jello Dashboard
A free GTD overlay for Outlook.
6 Key features:
- unlimited contexts
- reminders
- projects (hierachy)
- 3 dates
- auto sync
- email (manage)
Free version available
Outlook
Email client and PIM from Microsoft (get it free).
7 Key features:
- unlimited contexts
- reminders
- projects (inline)
- 3 dates
- auto sync
- email (copy, link)
- api
Free version available
Full: $75 - $349
Details
TaskMerlin
Hierarchical outliner for projects, tasks and notes.
7 Key features:
- 3 contexts
- reminders
- projects (inline, hierachy)
- 5 dates
- calendar tasks
- email (notifications, copy, manage)
- api
Free version available
Full: $49 - $99
Details
TaskUnifier
Freeware, multiplatform task manager application with customizable filters.
6 Key features:
- unlimited contexts
- reminders
- projects (inline, field, subtasks)
- 2 dates
- auto sync
- email (manage, autoprocess)
Free version available
Full: $14.99
Details
The Hit List
Easy to learn, easy to use application that keeps lists of things to do. The Hit List is Mac's most powerful task manager.
4 Key features:
- unlimited contexts
- projects (inline, subtasks)
- 2 dates
- auto sync
Free version available
Full: $49.95
Details
DGT GTD & Task List (Alpha)
To-do list with advanced features for Android devices.
6 Key features:
- unlimited contexts
- projects (inline, field)
- 1 date
- linked appts
- auto sync
- email (autoprocess)
Free version not available
Doit.im
A free application that allows users to manage all types of tasks easily. Downloadable client for Windows-based Machine, Android and iPhone are currently available.
6 Key features:
- unlimited contexts
- reminders
- projects (inline, field)
- 2 dates
- auto sync
- email (manage)
Free version available
Full: $20
Details
Agenda At Once
A personal information manager with modules for task management, calendar, notes, and contacts.
6 Key features:
- unlimited contexts
- reminders
- projects (inline, subtasks)
- 2 dates
- calendar tasks
- import/export
Free version available
Swift To-Do List
Hierarchical task manager that supports reminders, attachments, and multiple databases.
6 Key features:
- 3 contexts
- reminders
- projects (inline, field, subtasks)
- 2 dates
- import/export
- email (manage, autoprocess)
Free version available
Full: $44.95 - $89.95
Details
Todo Exchange Tasks
Full-featured Outlook Exchange task management application for iOS (Priacta-recommended for TRO with Exchange).
5 Key features:
- unlimited contexts
- reminders
- projects (inline, field)
- 2 dates
- auto sync
Free version available
Full: $9.99
Details
Organizer for Outlook 2007+
An Outlook add-in designed to shift focus from messages to tasks and projects.
6 Key features:
- reminders
- projects (field)
- 2 dates
- calendar tasks
- auto sync
- email (manage)
Free version not available
Full: $49.95 - $50
Details
OpenNTF for Lotus Notes
GTD software extension for Lotus Notes.
5 Key features:
- unlimited contexts
- reminders
- projects (inline)
- 3 dates
- auto sync
Free version available
ResultsManager
System for visualizing and tracking actions individually or across teams.
4 Key features:
- unlimited contexts
- projects (hierachy)
- 2 dates
- auto sync
Free version available
Full: $145 - $285
Details
ThinkingRock
Java software for tasks and projects using GTD approach.
5 Key features:
- reminders
- projects (inline, field, hierachy)
- 2 dates
- auto sync
- email (copy, autoprocess)
Free version available
Full: $40
Details
Ultra Recall
Personal information manager with categorization that can support GTD.
6 Key features:
- unlimited contexts
- reminders
- projects (field)
- 3 dates
- import
- email (copy, link, manage)
Free version available
Full: $49 - $99
Details
Taskwarrior
A command-line GTD task list manager.
5 Key features:
- unlimited contexts
- projects (field, hierachy)
- 4 dates
- linked appts
- import/export
Free version available
tracks.tra.in
Free, hosted version of Tracks.
6 Key features:
- unlimited contexts
- reminders
- projects (inline, field)
- 2 dates
- import/export
- email (manage)
Free version available
Producteev
Web application that allows task item input from various messenger and email providers.
7 Key features:
- unlimited contexts
- reminders
- projects (inline)
- 1 date
- linked appts
- import
- email (manage)
Free version available
Full: $220
Details
EfficientPIM
Tasks, contacts, notes, password manager, diary, events, and calendar all in one.
5 Key features:
- unlimited contexts
- reminders
- projects (inline)
- 2 dates
- import/export
Free version available
Full: $23.97
Details
Watership Planner
Simple task manager with calendar features.
6 Key features:
- unlimited contexts
- reminders
- projects (inline, field)
- 1 date
- linked appts
- import/export
Free version available
Full: $89.95
Details
MindManager
Graphical task mapping tool that can support GTD.
4 Key features:
- unlimited contexts
- projects (hierachy)
- 1 date
- auto sync
Free version available
Full: $99 - $349
Details
Rainlendar
Multi-platform, skinable desktop calendar and task list.
5 Key features:
- reminders
- projects (inline)
- 3 dates
- calendar tasks
- auto sync
Free version available
Full: $13.49
Details
DejaOffice
Sync calendars, contacts, tasks, and notes to your mobile device from a variety of desktop or Internet platforms.
4 Key features:
- unlimited contexts
- projects (inline)
- 1 date
- auto sync
Free version available
- $39
Details
eProductivity
Complete GTD tool for Lotus Notes endorsed by David Allen.
6 Key features:
- reminders
- projects (field)
- 2 dates
- linked appts
- import/export
- email (manage)
Free version available
Full: $108 - $420
Details
ActionComplete
Supports tasks, projects, and goals with multi-layered filtering.
5 Key features:
- 3 contexts
- reminders
- projects (inline, field)
- 1 date
- auto sync
Free version available
Smartytask
A clean, focused GTD-capable task list for web-based access.
5 Key features:
- unlimited contexts
- reminders
- projects (inline, field)
- 1 date
- email (notifications)
Free version available
Full: $99
Details
Time & Chaos
A CRM Contact Manager that tracks the relationship history of any contact or client.
5 Key features:
- unlimited contexts
- reminders
- projects (inline)
- 1 date
- import/export
Free version available
Full: $49.95
Details
Chaos Intellect
An all-in-one email client, contact, and task manager.
5 Key features:
- unlimited contexts
- reminders
- projects (inline)
- 1 date
- import/export
Free version not available
Full: $59.95
Details
BasKet Note Pads
A multi-purpose note-taking application that allows easy collection and collaboration.
3 Key features:
- unlimited contexts
- projects (hierachy)
- import/export
Free version available
ConceptDraw Mindmap
Manage tasks and projects as graphical diagrams.
3 Key features:
- unlimited contexts
- projects (inline, hierachy)
- import/export
Free version available
Full: $199
Details
VIP Team To Do List
Time and task management for personal/business projects and tasks.
5 Key features:
- reminders
- projects (hierachy)
- 1 date
- import/export
- email (notifications)
Free version available
Full: $64.95 - $199.95
Details
Gmail Tasks
A bare-bones task list in Gmail.
4 Key features:
- projects (inline, hierachy)
- 1 date
- calendar tasks
- email (link)
Free version available
Frictionless
Open Source GTD software.
2 Key features:
- projects (hierachy)
- 3 dates
Free version available
Priority Matrix
Simple task management tool with collaboration features.
4 Key features:
- reminders
- projects (inline)
- 2 dates
- import/export
Free version available
Full: $29 - $2988
Details
NextAction!
Tool for implementing GTD with your BlackBerry.
4 Key features:
- reminders
- projects (field)
- 1 date
- auto sync
Free version not available
Full: $39.95 - $99.95
Details
Online Task List
Online task manager for teams and individuals.
4 Key features:
- reminders
- projects (inline)
- 2 dates
- email (notifications)
Free version available
VIP Task Manager
A scheduling software with features for time, projects, and contacts management.
4 Key features:
- reminders
- projects (inline, field)
- 1 date
- calendar tasks
Free version available
Full: $149.95 - $199.95
Details
Smartsheet
Spreadsheet-style online collaboration tool.
5 Key features:
- reminders
- projects (inline, field)
- 1 date
- linked appts
- import/export
Free version available
Full: $99 - $1499
Details
Wunderlist
A chic, free task manager for every platform.
3 Key features:
- projects (inline)
- 1 date
- email (manage)
Free version available
Shadow Plan
Task manager for Palm with desktop support.
2 Key features:
- projects (hierachy)
- 3 dates
Free version not available
Android-Shuffle
Task organizer for Android styled around the Getting Things Done methodology.
3 Key features:
- projects (inline, field)
- 2 dates
- import/export
Free version available
LiquidPlanner
Online project management software with scheduling, collaboration, time-tracking, and file sharing features.
4 Key features:
- reminders
- projects (inline, field)
- 1 date
- email (manage)
Free version available
Full: $288 - $348
Details
Timetonote
Online CRM with simple, customer-based project and task management features.
3 Key features:
- projects (field)
- 1 date
- auto sync
Free version available
Full: $240
Details
Next Action, Personal Edition
A Getting Things Done todo-list tracking tool.
2 Key features:
- projects (field)
- 2 dates
Free version available
Ready-Set-Do!
Applescript tutorial/integration of all files and programs into GTD workflow.
2 Key features:
- projects (field)
- auto sync
Free version available
Full: $19.95
Details
Drupal Tasklist Advanced
Extends Drupal's existing Tasklist module.
1 Key feature:
- projects (hierachy)
Free version available
TaskFreak!
Simple, efficient web task manager with multi-user support.
2 Key features:
- projects (field)
- 1 date
Free version available
GTD TiddlyWiki Plus
A Getting Things Done adaptation of TiddlyWiki.
1 Key feature:
- projects (field)
Free version available
ActionOutline
Virtual filing system. Could also manage to-do and project lists.
1 Key feature:
- projects (inline)
Free version available
Full: $39.95 - $79.95
Details
WikidPad GTD Extension
Simple GTD software for WikidPad Python programmers.
1 Key feature:
- projects (inline)
Free version available
28 Other Aplications We Are Watching
Although these programs do not meet our basic GTD capability criteria, we're keeping our eye on them since they have been suggested or advertised as GTD apps.
Pocket Informant
Personal daily manager for Android, iPhone, Windows Mobile and Blackberry.
Not Yet GTD Compliant:
2019-11-10
Get It Done
Simple but powerful Web-based GTD task management tool with great email integration.
Not Yet GTD Compliant:
2019-11-03
Asana
Social task and project management with collaboration for individuals, teams, and small businesses. Limited support for shared workspaces.
Not Yet GTD Compliant: Does not support a true Unprocessed tasks list or Inbox for new tasks to be processed. For example, there is no way to filter out tasks with no tag assigned yet. This is a significant limitation. (The Inbox feature is limited to messages only and is not a true incoming tasks list.) Other limitations for GTD and TRO: unable to see tasks across workspaces (if they are tagged with the same tag). Non-fatal issue.
2017-04-28
LeaderTask
Business organizer for projects, tasks, and events.
Not Yet GTD Compliant:
2019-11-09
Vitalist (Free Edition)
Online GTD solution with direct mobile phone support, email integration.
Not Yet GTD Compliant: 5 context limit for the free version makes this unsuitable for serious use.
2010-05-31
Feng Office
An email-smart collaboration platform for tasks, projects, and documents.
Not Yet GTD Compliant:
2019-10-27
GoalsOnTrack
A Web 2.0 style of goal-setting, goal-tracking, task and time management software.
Not Yet GTD Compliant:
2019-10-27
iMeet Central
Collaboration tool with discussion threads, forums, wikis, blogs, and web meetings.
Not Yet GTD Compliant:
2015-11-22
Basecamp
Popular collaboration center with to-dos, milestones, project pages, and email integration.
Not Yet GTD Compliant: Cannot categorize or tag tasks, so contexts must be maintained in separate lists or pages. This requires manual copying of tasks and severs tasks from their projects and support documents.
2009-03-02
MyTodos
Simple, sharable online to do list with RSS feed support.
Not Yet GTD Compliant: Cannot specify both a project and context for the same task. ("Projects" support can be used for contexts nad true projects can be entered inline in the task title, but no Notes field is provided for capturing next steps.)
2010-05-13
Joes Goals
Tool for tracking progress in establishing habits.
Not Yet GTD Compliant: Not really a task management program. No support for contexts or projects.
2008-03-25
MyLife Organized (Light Edition, freeware)
Simple, personal time and task management app and outliner.
Not Yet GTD Compliant: Does not support any type of task categorization.
2008-03-25
Tudu Lists
Simple, sharable online lists.
Not Yet GTD Compliant: Does not support tagging or contexts.
2008-04-21
tweeto
Free browser based task manager/todo list for planning tasks.
Not Yet GTD Compliant: Shows real promise, with emailing, printing, RSS feed capabilities However, it lacks basic "Project: Next step" support because no Notes field exists to capture subsequent next steps. For the moment, this cannot be considered GTD-ready for the purposes of this list.
2010-05-13
Other Resources and Notes
Research/Discussion Forum
Visit our GTD Software Research/Discussion forum to discuss these titles and the current criteria for inclusion in this list.
Why Does Priacta Maintain This List?
Because Priacta provides expert task and time management training and coaching, we we stay abreast of the latest software to train, support, and recommend tools for clients in any work environment. Our Total, Relaxed Organization (TRO) approach shares and enhances the core philosophies of David Allen's Getting Things Done, so we research tools for all GTD-like contextual productivity (CP) systems.
Additions? Corrections? Tell Us.
This is intended as a complete, detailed, and unbiased resource for anyone interested in GTD* software and GTD-like time management systems. We research and maintain it as a service to the entire time management community. Let us know in the GTD Software Research/Discussion forum or via email if a something is missing, incorrect, or outdated, and we'll verify and update it promptly. Suggestions are appreciated.
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*Trademark information: GTD and Getting Things Done are registered trademarks of David Allen and Co. Priacta, TRO, Trog, Total Relaxed, Total Relaxed Organization, the 14-hour clock, Neverboss, Hands-Off Leadership, Who's In Charge Here? and the four-color interleaved diamond are trademarks or registered trademarks of Priacta, Inc. Other product names are or may be trademarks or registered trademarks of their respective holders. Priacta, Inc. is not affiliated with or endorsed by David Allen and Co. or any other company mentioned above.
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