25 matching apps verified to support Getting Things Done as of today (15 May 2021)
Watch for tools that have TRO training available. TRO is a more advanced GTD-like system and demands more powerful software tools.
Jira Software
Jira Software is a software development tool that uses Scrum and Kanban boards.
7 Key features:
- unlimited contexts
- reminders
- projects (inline, field, subtasks)
- 1 date
- linked appts
- auto sync
- email (manage)
Free version available
Full: $84 - $168
Details
Remember the Milk
Well-integrated task lists for browser and handhelds with email handling.
8 Key features:
- unlimited contexts
- reminders
- projects (inline, field)
- 1 date
- calendar tasks
- auto sync
- email (notifications, autoprocess)
- api
Free version available
Full: $25
Details
Trello
Trello is a great low-cost, clean, aesthetic, cross-platform (web, iPhone, iPad, and Android) team collaboration tool designed to be as simple and intuitive as possible.
6 Key features:
- unlimited contexts
- reminders
- projects (inline)
- 1 date
- auto sync
- email (notifications, manage, autoprocess)
Free version available
Full: $119.88 - $249.96
Details
EssentialPIM Pro
Tasks, email, contacts, notes, password manager, and calendar all in one.
7 Key features:
- unlimited contexts
- reminders
- projects (inline, subtasks, hierachy)
- 2 dates
- calendar tasks
- auto sync
- email (notifications, link)
Free version available
Full: $39.95 - $49.95
Details
Priority Matrix
Simple task management tool with collaboration features.
4 Key features:
- reminders
- projects (inline)
- 2 dates
- import/export
Free version available
Full: $29 - $2988
Details
Wunderlist
A chic, free task manager for every platform.
3 Key features:
- projects (inline)
- 1 date
- email (manage)
Free version available
DejaOffice
Sync calendars, contacts, tasks, and notes to your mobile device from a variety of desktop or Internet platforms.
4 Key features:
- unlimited contexts
- projects (inline)
- 1 date
- auto sync
Free version available
- $39
Details
Assembla Tickets
A combination of cloud-based task and code management tools for software developers.
6 Key features:
- unlimited contexts
- reminders
- projects (inline, field, subtasks, hierachy, multiple)
- 1 date
- auto sync
- email (notifications, link, manage, autoprocess)
Free version not available
Full: $288 - $1908
Details
eProductivity
Complete GTD tool for Lotus Notes endorsed by David Allen.
6 Key features:
- reminders
- projects (field)
- 2 dates
- linked appts
- import/export
- email (manage)
Free version available
Full: $108 - $420
Details
Doit.im
A free application that allows users to manage all types of tasks easily. Downloadable client for Windows-based Machine, Android and iPhone are currently available.
6 Key features:
- unlimited contexts
- reminders
- projects (inline, field)
- 2 dates
- auto sync
- email (manage)
Free version available
Full: $20
Details
Producteev
Web application that allows task item input from various messenger and email providers.
7 Key features:
- unlimited contexts
- reminders
- projects (inline)
- 1 date
- linked appts
- import
- email (manage)
Free version available
Full: $220
Details
Todo Exchange Tasks
Full-featured Outlook Exchange task management application for iOS (Priacta-recommended for TRO with Exchange).
5 Key features:
- unlimited contexts
- reminders
- projects (inline, field)
- 2 dates
- auto sync
Free version available
Full: $9.99
Details
The Hit List
Easy to learn, easy to use application that keeps lists of things to do. The Hit List is Mac's most powerful task manager.
4 Key features:
- unlimited contexts
- projects (inline, subtasks)
- 2 dates
- auto sync
Free version available
Full: $49.95
Details
6 Other Aplications We Are Watching
Although these programs do not meet our basic GTD capability criteria, we're keeping our eye on them since they have been suggested or advertised as GTD apps.
Pocket Informant
Personal daily manager for Android, iPhone, Windows Mobile and Blackberry.
Not Yet GTD Compliant:
2019-11-10
Get It Done
Simple but powerful Web-based GTD task management tool with great email integration.
Not Yet GTD Compliant:
2019-11-03
Asana
Social task and project management with collaboration for individuals, teams, and small businesses. Limited support for shared workspaces.
Not Yet GTD Compliant: Does not support a true Unprocessed tasks list or Inbox for new tasks to be processed. For example, there is no way to filter out tasks with no tag assigned yet. This is a significant limitation. (The Inbox feature is limited to messages only and is not a true incoming tasks list.) Other limitations for GTD and TRO: unable to see tasks across workspaces (if they are tagged with the same tag). Non-fatal issue.
2017-04-28
Other Resources and Notes
Research/Discussion Forum
Visit our GTD Software Research/Discussion forum to discuss these titles and the current criteria for inclusion in this list.
Why Does Priacta Maintain This List?
Because Priacta provides expert task and time management training and coaching, we we stay abreast of the latest software to train, support, and recommend tools for clients in any work environment. Our Total, Relaxed Organization (TRO) approach shares and enhances the core philosophies of David Allen's Getting Things Done, so we research tools for all GTD-like contextual productivity (CP) systems.
Additions? Corrections? Tell Us.
This is intended as a complete, detailed, and unbiased resource for anyone interested in GTD* software and GTD-like time management systems. We research and maintain it as a service to the entire time management community. Let us know in the GTD Software Research/Discussion forum or via email if a something is missing, incorrect, or outdated, and we'll verify and update it promptly. Suggestions are appreciated.
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