Best TRO tools for Mac / iPhone users?
I recently switched from a Windows PC and Blackberry to a Mac and an iPhone. Whoa!
As a can't-live-without-my-TRO user I've had to adapt my tools and methods somewhat. Since the most advanced TRO development so far seems to be for Windows platforms, I wanted to share ideas and advice for others in this boat.
Caveat #1: My company still has a Windows server running Exchange (2007) which is required for my current setup. For individuals or folks in a non-Exchange based environment, you can still get an individual hosted Exchange account for $20 a month or so with most Web hosting companies. For the time being, I'd say it's worth it.
My current setup is: Exchange, Outlook 2011 for Mac, and TaskTask on my iPhone.
Here are the instructions for using Outlook 2011 to do TRO (at least the way I've been doing it):
TaskTask for the iPhone will sync with an Exchange server to load all your task data. It has a very natural user interface and fully uses all the power of Exchange/Outlook tasks. Very nice. I got it for $5 on the App Store.
For my calendar, I find iCal to be more useful than the Outlook calendar because it allows me to view other users' shared calendars in my environment (we also have an Apple server running an iCal server for shared calendars) and to subscribe to online calendars as well - it's very flexible to be able to overlay data from multiple calendars to see potential time conflicts, which Outlook 2011 doesn't do as well. Plus the iCal interface is similar enough to the iPhone calendar interface that it's easy to go back and forth between the two.
I'm experimenting with Things (for desktop and iPhone) but I'm not sure how I feel about its supposed limitations. There is a Forum post here on how to use it for TRO - the instructions are very similar to using Remember The Milk. I'm just not feeling good about trusting it yet and it is clear that it's not a "100% TRO-compliant" solution. To me, for the moment, it still has more warts than using Outlook 2011 (despite O'11's imperfections).
Finally, I've been toying with the idea of developing a FileMaker-based TRO solution. This would be nice because FileMaker now runs seamlessly on PC's and Macs, and with FileMaker Go you could also access it on an iPhone. This is a hugely time-intensive project so it's in my "Someday/Maybe" pile for now but if a group of interested collaborators were to get together on it, I'd be interested in joining (or possibly leading) the charge.
How are other Mac users tackling TRO? (Using VMFusion or Parallels to run Windows-on-a-Mac doesn't count! I started there but needed to get rid of Windows).