5pm vs Smartsheet - GTD software comparison

GTD Software comparison: 5pm vs Smartsheet

 

5pm

vs Smartsheet

Company Disarea LLC Smartsheet.com
Company name Disarea LLC Smartsheet.com
Rating ★★★☆☆ ★☆☆☆☆
TRO Ready 𐄂 𐄂
Key features
  • unlimited contexts
  • projects (inline, subtasks)
  • 2 dates
  • auto sync
  • email (notifications, link, autoprocess)
  • reminders
  • projects (inline, field)
  • 1 date
  • linked appts
  • import/export
Description Web-based project management with timeline and email integration. Spreadsheet-style online collaboration tool.
Home page 5pm Smartsheet
Tro training No TRO training available. No TRO training available.
Platform
Requires Flash 8 plugin (optional)
Version released: 2019-10-17 released: 2011-05-19
Release date 2019-10-17 2011-05-19
Type Commercial Commercial
Has free version
Free version notes Free 14 day trial Free 30 day trial
A paid version is available
Full price low $168 $99
Full price high $2100 $1499
Made specifically for GTD 0 0
Syncs with Microsoft OneDrive; CSV (manual export); iCalendar, Google Calendar (auto sync); RSS (feed); Basecamp (import); Email (manual notifications); 5pm for iPhone; 5pm (Google Apps); Excel (Manual Import); Google Drive; Dropbox Microsoft Excel, Google Spreadsheet, Microsoft Project
Sync methods Import
Export
Manual Sync
Automatic Sync
Import
Export
Mobile access Web Access
Mobile App
Email-to-task support Automatic Send (Reminders, etc.)
Link to Task
Emails are automatically tasks
None
Categories Unlimited contexts Single context only
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Supports a single level of subtasks Supports simple projects
Calendar integration No support for integration between the tasklist and calendar Tasks can be linked to the calendar
Features URL
Screenshots URL
GTD setup notes Contexts are awkwardly supported through Task Team User profiles (define and select contexts in addition to people).
Data can be manipulated via an API 𐄂 𐄂
Short details Easy-to-use interface allows filtering by groups, project, date ranges, as well as switching between daily, weekly and monthly views. Creation or editing of projects, tasks, and messages can be made with a single email. Now with free apps for iPhone, Android, Windows Mobile, BlackBerry Bold, and WebOS. Supports team collaboration as well as customizable item fields and searches. Also includes integration with Google Docs.
Category dimensions 1 2
Persistent reminders 𐄂 𐄂
Number of priority levels 4 99
Number of prioritization dimensions (besides dates, categories, etc.) 0 99
Collaboration and team support
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • 5pm does not support teams or collaboration.
  • Other people's tasks can be edited
  • Tasks can be added to other people's lists
  • Other people's tasks can be viewed
Date last reviewed 2019-10-27 2011-05-25

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