Asana vs EssentialPIM Pro - GTD software comparison

GTD Software comparison: Asana vs EssentialPIM Pro

 

Asana

vs EssentialPIM Pro

Company Asana Astonsoft Ltd
Company name Asana Astonsoft Ltd
Rating ★★★☆☆ ★★★★☆
TRO Ready 𐄂
Key features
  • unlimited contexts
  • reminders
  • projects (inline, field, multiple)
  • 1 date
  • linked appts
  • auto sync
  • email (link, autoprocess)
  • api
  • unlimited contexts
  • reminders
  • projects (inline, subtasks, hierachy)
  • 2 dates
  • calendar tasks
  • auto sync
  • email (notifications, link)
Description Social task and project management with collaboration for individuals, teams, and small businesses. Limited support for shared workspaces. Tasks, email, contacts, notes, password manager, and calendar all in one.
Home page Asana EssentialPIM Pro
Tro training No TRO training available. No TRO training available.
Platform Windows 98, Windows XP, Windows NT, Windows 2003, Windows XP, Windows Vista
Requires
Version released: 2017-03-03 8.6
released: 2019-10-15
Release date 2017-03-03 2019-10-15
Type Freeware Commercial
Has free version
Free version notes Free feature-limited version Free feature-limited version or Free 30 day trial
A paid version is available
Full price low $1200 $39.95
Full price high $9600 $49.95
Made specifically for GTD 0 0
Syncs with Outlook, Google Calendar, other computers running EPP (manual import/export/sync), Toodledo (Folders); EPIM (Android, iPad, and iPhone); EPIM Cloud; Dropbox
Sync methods Manual Sync
Automatic Sync
Import
Export
Manual Sync
Automatic Sync
Mobile access Mobile Optimized Web Access
Mobile App
Mobile App
Thumb Drive Version
Email-to-task support Link to Task
Emails are automatically tasks
Automatic Send (Reminders, etc.)
Link to Task
Categories Unlimited contexts Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders
Can automatically prioritize tasks 𐄂 𐄂
Project support Tasks can be assigned to multiple projects, but projects cannot be assigned to other projects Projects can be nested within other projects
Calendar integration Tasks can be linked to the calendar Tasks can be scheduled directly in the calendar
Features URL asana.com/product www.essentialpim.com/?r=products&pr=provsfree#
Screenshots URL
GTD setup notes
Data can be manipulated via an API 𐄂
Short details Asana connects your tasks and projects to anyone you want to work with. Use of workspaces to organize all the teams and collaborate with other people while keeping everything separate. All history and discussions for each task are kept together and updates you of the changes to the tasks and projects. Priacta Coach's Review:
A low-cost alternative to Outlook, EssentialPIM does tasks, email, calendar, contacts, and notes. With a mobile (non-install) version and synchronization to Windows Mobile and Palm Smartphones, it's easy to take your information with you on the road.

EssentialPIM supports a vanilla GTD system, though people using more automated time management systems (such as TRO) may feel hampered by limited features--such as single categorization and no saved task views. Pro version includes "collaboration" by allowing multiple users to see the same task list. EssentialPIM does support limited task-assigning to other Pro users but does not support automated follow-up or reporting.

Users migrating from Outlook may be frustrated by missing features such as saved task views, email-to-tasks and note-to-task capabilities, advanced searching, advanced email filtering, default appointment reminder settings, etc.

EssentialPIM is a good option for students or businesses on a budget.
Category dimensions 2 2
Persistent reminders 𐄂 𐄂
Number of priority levels 0 7
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Other people's tasks can be viewed
  • EssentialPIM Pro does not support teams or collaboration.
Date last reviewed 2017-04-28 2019-10-27

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