Gmail Tasks vs 5pm - GTD software comparison

GTD Software comparison: Gmail Tasks vs 5pm

 

Gmail Tasks

vs 5pm

Company Google Disarea LLC
Company name Google Disarea LLC
Rating ★☆☆☆☆ ★★★☆☆
TRO Ready 𐄂 𐄂
Key features
  • projects (inline, hierachy)
  • 1 date
  • calendar tasks
  • email (link)
  • unlimited contexts
  • projects (inline, subtasks)
  • 2 dates
  • auto sync
  • email (notifications, link, autoprocess)
Description A bare-bones task list in Gmail. Web-based project management with timeline and email integration.
Home page Gmail Tasks 5pm
Tro training No TRO training available. No TRO training available.
Platform
Requires Flash 8 plugin (optional)
Version released: 2010-10-26 released: 2019-10-17
Release date 2010-10-26 2019-10-17
Type Freeware Commercial
Has free version
Free version notes Free 14 day trial
A paid version is available 𐄂
Full price low $168
Full price high $2100
Made specifically for GTD 0 0
Syncs with Microsoft OneDrive; CSV (manual export); iCalendar, Google Calendar (auto sync); RSS (feed); Basecamp (import); Email (manual notifications); 5pm for iPhone; 5pm (Google Apps); Excel (Manual Import); Google Drive; Dropbox
Sync methods Import
Export
Manual Sync
Automatic Sync
Mobile access Web Access Web Access
Mobile App
Email-to-task support Link to Task Automatic Send (Reminders, etc.)
Link to Task
Emails are automatically tasks
Categories Single context only Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Projects can be nested within other projects Supports a single level of subtasks
Calendar integration Tasks can be scheduled directly in the calendar No support for integration between the tasklist and calendar
Features URL
Screenshots URL
GTD setup notes Use lists as GTD contexts. Can display/edit tasks alongside
Google Calendar.
Contexts are awkwardly supported through Task Team User profiles (define and select contexts in addition to people).
Data can be manipulated via an API 𐄂 𐄂
Short details Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks. Easy-to-use interface allows filtering by groups, project, date ranges, as well as switching between daily, weekly and monthly views. Creation or editing of projects, tasks, and messages can be made with a single email. Now with free apps for iPhone, Android, Windows Mobile, BlackBerry Bold, and WebOS.
Category dimensions 1 1
Persistent reminders 𐄂 𐄂
Number of priority levels 0 4
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Tasks can be assigned to others
  • Gmail Tasks does not support teams or collaboration.
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • 5pm does not support teams or collaboration.
Date last reviewed 2010-11-10 2019-10-27

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