GTD Software comparison: Gmail Tasks vs 5pm
Gmail Tasks |
vs 5pm ▼ |
|
|---|---|---|
| Company |
 |
 |
| Company name | Disarea LLC | |
| Rating | ★☆☆☆☆ | ★★★☆☆ |
| TRO Ready | 𐄂 | 𐄂 |
| Key features |
|
|
| Description | A bare-bones task list in Gmail. | Web-based project management with timeline and email integration. |
| Home page | Gmail Tasks | 5pm |
| Tro training | No TRO training available. | No TRO training available. |
| Platform | ||
| Requires | Flash 8 plugin (optional) | |
| Version | released: 2010-10-26 | released: 2019-10-17 |
| Release date | 2010-10-26 | 2019-10-17 |
| Type | Freeware | Commercial |
| Has free version | ✓ | ✓ |
| Free version notes | Free 14 day trial | |
| A paid version is available | 𐄂 | ✓ |
| Full price low | $168 | |
| Full price high | $2100 | |
| Made specifically for GTD | 0 | 0 |
| Syncs with | Microsoft OneDrive; CSV (manual export); iCalendar, Google Calendar (auto sync); RSS (feed); Basecamp (import); Email (manual notifications); 5pm for iPhone; 5pm (Google Apps); Excel (Manual Import); Google Drive; Dropbox | |
| Sync methods |
Import Export Manual Sync Automatic Sync |
|
| Mobile access | Web Access |
Web Access Mobile App |
| Email-to-task support | Link to Task |
Automatic Send (Reminders, etc.) Link to Task Emails are automatically tasks |
| Categories | Single context only | Unlimited contexts |
| Time boxing | No time boxing support | No time boxing support |
| Number of date fields | ✓ | ✓ |
| Has reminders | 𐄂 | 𐄂 |
| Can automatically prioritize tasks | 𐄂 | 𐄂 |
| Project support | Projects can be nested within other projects | Supports a single level of subtasks |
| Calendar integration | Tasks can be scheduled directly in the calendar | No support for integration between the tasklist and calendar |
| Features URL | ||
| Screenshots URL | ||
| GTD setup notes |
Use lists as GTD contexts. Can display/edit tasks alongside Google Calendar. |
Contexts are awkwardly supported through Task Team User profiles (define and select contexts in addition to people). |
| Data can be manipulated via an API | 𐄂 | 𐄂 |
| Short details | Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks. | Easy-to-use interface allows filtering by groups, project, date ranges, as well as switching between daily, weekly and monthly views. Creation or editing of projects, tasks, and messages can be made with a single email. Now with free apps for iPhone, Android, Windows Mobile, BlackBerry Bold, and WebOS. |
| Category dimensions | 1 | 1 |
| Persistent reminders | 𐄂 | 𐄂 |
| Number of priority levels | 0 | 4 |
| Number of prioritization dimensions (besides dates, categories, etc.) | 0 | 0 |
| Collaboration and team support |
|
|
| Date last reviewed | 2010-11-10 | 2019-10-27 |