GTD Software comparison: Gmail Tasks vs Asana
Gmail Tasks |
vs Asana ▼ |
|
|---|---|---|
| Company |
 |
 |
| Company name | Asana | |
| Rating | ★☆☆☆☆ | ★★★☆☆ |
| TRO Ready | 𐄂 | ✓ |
| Key features |
|
|
| Description | A bare-bones task list in Gmail. | Social task and project management with collaboration for individuals, teams, and small businesses. Limited support for shared workspaces. |
| Home page | Gmail Tasks | Asana |
| Tro training | No TRO training available. | No TRO training available. |
| Platform | ||
| Requires | ||
| Version | released: 2010-10-26 | released: 2017-03-03 |
| Release date | 2010-10-26 | 2017-03-03 |
| Type | Freeware | Freeware |
| Has free version | ✓ | ✓ |
| Free version notes | Free feature-limited version | |
| A paid version is available | 𐄂 | ✓ |
| Full price low | $1200 | |
| Full price high | $9600 | |
| Made specifically for GTD | 0 | 0 |
| Syncs with | ||
| Sync methods |
Manual Sync Automatic Sync |
|
| Mobile access | Web Access |
Mobile Optimized Web Access Mobile App |
| Email-to-task support | Link to Task |
Link to Task Emails are automatically tasks |
| Categories | Single context only | Unlimited contexts |
| Time boxing | No time boxing support | No time boxing support |
| Number of date fields | ✓ | ✓ |
| Has reminders | 𐄂 | ✓ |
| Can automatically prioritize tasks | 𐄂 | 𐄂 |
| Project support | Projects can be nested within other projects | Tasks can be assigned to multiple projects, but projects cannot be assigned to other projects |
| Calendar integration | Tasks can be scheduled directly in the calendar | Tasks can be linked to the calendar |
| Features URL | asana.com/product | |
| Screenshots URL | ||
| GTD setup notes |
Use lists as GTD contexts. Can display/edit tasks alongside Google Calendar. |
|
| Data can be manipulated via an API | 𐄂 | ✓ |
| Short details | Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks. | Asana connects your tasks and projects to anyone you want to work with. Use of workspaces to organize all the teams and collaborate with other people while keeping everything separate. All history and discussions for each task are kept together and updates you of the changes to the tasks and projects. |
| Category dimensions | 1 | 2 |
| Persistent reminders | 𐄂 | 𐄂 |
| Number of priority levels | 0 | 0 |
| Number of prioritization dimensions (besides dates, categories, etc.) | 0 | 0 |
| Collaboration and team support |
|
|
| Date last reviewed | 2010-11-10 | 2017-04-28 |