Gmail Tasks vs Asana - GTD software comparison

GTD Software comparison: Gmail Tasks vs Asana

 

Gmail Tasks

vs Asana

Company Google Asana
Company name Google Asana
Rating ★☆☆☆☆ ★★★☆☆
TRO Ready 𐄂
Key features
  • projects (inline, hierachy)
  • 1 date
  • calendar tasks
  • email (link)
  • unlimited contexts
  • reminders
  • projects (inline, field, multiple)
  • 1 date
  • linked appts
  • auto sync
  • email (link, autoprocess)
  • api
Description A bare-bones task list in Gmail. Social task and project management with collaboration for individuals, teams, and small businesses. Limited support for shared workspaces.
Home page Gmail Tasks Asana
Tro training No TRO training available. No TRO training available.
Platform
Requires
Version released: 2010-10-26 released: 2017-03-03
Release date 2010-10-26 2017-03-03
Type Freeware Freeware
Has free version
Free version notes Free feature-limited version
A paid version is available 𐄂
Full price low $1200
Full price high $9600
Made specifically for GTD 0 0
Syncs with
Sync methods Manual Sync
Automatic Sync
Mobile access Web Access Mobile Optimized Web Access
Mobile App
Email-to-task support Link to Task Link to Task
Emails are automatically tasks
Categories Single context only Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Projects can be nested within other projects Tasks can be assigned to multiple projects, but projects cannot be assigned to other projects
Calendar integration Tasks can be scheduled directly in the calendar Tasks can be linked to the calendar
Features URL asana.com/product
Screenshots URL
GTD setup notes Use lists as GTD contexts. Can display/edit tasks alongside
Google Calendar.
Data can be manipulated via an API 𐄂
Short details Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks. Asana connects your tasks and projects to anyone you want to work with. Use of workspaces to organize all the teams and collaborate with other people while keeping everything separate. All history and discussions for each task are kept together and updates you of the changes to the tasks and projects.
Category dimensions 1 2
Persistent reminders 𐄂 𐄂
Number of priority levels 0 0
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Tasks can be assigned to others
  • Gmail Tasks does not support teams or collaboration.
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Other people's tasks can be viewed
Date last reviewed 2010-11-10 2017-04-28

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