Gmail Tasks vs EssentialPIM Pro - GTD software comparison

GTD Software comparison: Gmail Tasks vs EssentialPIM Pro

 

Gmail Tasks

vs EssentialPIM Pro

Company Google Astonsoft Ltd
Company name Google Astonsoft Ltd
Rating ★☆☆☆☆ ★★★★☆
TRO Ready 𐄂 𐄂
Key features
  • projects (inline, hierachy)
  • 1 date
  • calendar tasks
  • email (link)
  • unlimited contexts
  • reminders
  • projects (inline, subtasks, hierachy)
  • 2 dates
  • calendar tasks
  • auto sync
  • email (notifications, link)
Description A bare-bones task list in Gmail. Tasks, email, contacts, notes, password manager, and calendar all in one.
Home page Gmail Tasks EssentialPIM Pro
Tro training No TRO training available. No TRO training available.
Platform Windows 98, Windows XP, Windows NT, Windows 2003, Windows XP, Windows Vista
Requires
Version released: 2010-10-26 8.6
released: 2019-10-15
Release date 2010-10-26 2019-10-15
Type Freeware Commercial
Has free version
Free version notes Free feature-limited version or Free 30 day trial
A paid version is available 𐄂
Full price low $39.95
Full price high $49.95
Made specifically for GTD 0 0
Syncs with Outlook, Google Calendar, other computers running EPP (manual import/export/sync), Toodledo (Folders); EPIM (Android, iPad, and iPhone); EPIM Cloud; Dropbox
Sync methods Import
Export
Manual Sync
Automatic Sync
Mobile access Web Access Mobile App
Thumb Drive Version
Email-to-task support Link to Task Automatic Send (Reminders, etc.)
Link to Task
Categories Single context only Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Projects can be nested within other projects Projects can be nested within other projects
Calendar integration Tasks can be scheduled directly in the calendar Tasks can be scheduled directly in the calendar
Features URL www.essentialpim.com/?r=products&pr=provsfree#
Screenshots URL
GTD setup notes Use lists as GTD contexts. Can display/edit tasks alongside
Google Calendar.
Data can be manipulated via an API 𐄂 𐄂
Short details Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks. Priacta Coach's Review:
A low-cost alternative to Outlook, EssentialPIM does tasks, email, calendar, contacts, and notes. With a mobile (non-install) version and synchronization to Windows Mobile and Palm Smartphones, it's easy to take your information with you on the road.

EssentialPIM supports a vanilla GTD system, though people using more automated time management systems (such as TRO) may feel hampered by limited features--such as single categorization and no saved task views. Pro version includes "collaboration" by allowing multiple users to see the same task list. EssentialPIM does support limited task-assigning to other Pro users but does not support automated follow-up or reporting.

Users migrating from Outlook may be frustrated by missing features such as saved task views, email-to-tasks and note-to-task capabilities, advanced searching, advanced email filtering, default appointment reminder settings, etc.

EssentialPIM is a good option for students or businesses on a budget.
Category dimensions 1 2
Persistent reminders 𐄂 𐄂
Number of priority levels 0 7
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Tasks can be assigned to others
  • Gmail Tasks does not support teams or collaboration.
  • EssentialPIM Pro does not support teams or collaboration.
Date last reviewed 2010-11-10 2019-10-27

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