Gmail Tasks vs FacileThings - GTD software comparison

GTD Software comparison: Gmail Tasks vs FacileThings

 

Gmail Tasks

vs FacileThings

Company Google FacileThings Ltd.
Company name Google FacileThings Ltd.
Rating ★☆☆☆☆ ★★★☆☆
TRO Ready 𐄂 𐄂
Key features
  • projects (inline, hierachy)
  • 1 date
  • calendar tasks
  • email (link)
  • unlimited contexts
  • projects (inline, field)
  • 1 date
  • calendar tasks
  • auto sync
  • email (notifications, autoprocess)
Description A bare-bones task list in Gmail. GTD-specific task application trains you in pure GTD principles as you work.
Home page Gmail Tasks FacileThings
Tro training No TRO training available. No TRO training available.
Platform
Requires Internet Explorer 7+, Firefox 3+, Google Chrome 4+, Safari 4+, Android, phone browser
Version released: 2010-10-26 released: 2018-09-04
Release date 2010-10-26 2018-09-04
Type Freeware Commercial
Has free version
Free version notes Free 30 day trial
A paid version is available 𐄂
Full price low $83
Full price high $83
Made specifically for GTD 0 2
Syncs with
Sync methods Automatic Sync
Mobile access Web Access Web Access
Mobile Optimized Web Access
Mobile App
Email-to-task support Link to Task Automatic Send (Reminders, etc.)
Emails are automatically tasks
Categories Single context only Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Projects can be nested within other projects Supports simple projects
Calendar integration Tasks can be scheduled directly in the calendar Tasks can be scheduled directly in the calendar
Features URL facilethings.com/tour/en
Screenshots URL
GTD setup notes Use lists as GTD contexts. Can display/edit tasks alongside
Google Calendar.
Data can be manipulated via an API 𐄂 𐄂
Short details Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks. Facile Things is an noble attempt to teach you a pure GTD approach as you manage your tasks. The original interface was especially good at doing this, stepping you through the process of a mid dump and the 5 phases of GTD for each task.

Facile Things supports unlimited tagging (contexts), Goals that can be connected to projects IF the goals already exist (which is very awkward), and Contacts (which must already be Facile Things users to utilize some functionality--it will not invite them for you).

Collaboration ability appears to be a work in progress as of this writing, but it looks like it is coming.

TRO Implementation: To do TRO with Facile Things, do not use the built-in Waiting For functionality--it does not support dates. Instead, use the W/F method taught in TRO Online Training. Use the Date feature as the hard date, and use special #ThisWeek, #NextWeek, #ThisMonth, #NextMonth tags as soft dates. Use #Today as a Do Today indicator. You cannot use special characters with tags. Tasks cannot be transferred from one project to another, so use the inline+notes project approach for most project tasks.
Category dimensions 1 2
Persistent reminders 𐄂 𐄂
Number of priority levels 0 0
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Tasks can be assigned to others
  • Gmail Tasks does not support teams or collaboration.
  • FacileThings does not support teams or collaboration.
Date last reviewed 2010-11-10 2018-09-30

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