Gmail Tasks vs Outlook for Mac - GTD software comparison

GTD Software comparison: Gmail Tasks vs Outlook for Mac

 

Gmail Tasks

vs Outlook for Mac

Company Google Microsoft Corporation
Company name Google Microsoft Corporation
Rating ★☆☆☆☆ ★★☆☆☆
TRO Ready 𐄂
Key features
  • projects (inline, hierachy)
  • 1 date
  • calendar tasks
  • email (link)
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 3 dates
  • auto sync
  • email (copy, link)
Description A bare-bones task list in Gmail. Microsoft Office 2011 Suite for Mac.
Home page Gmail Tasks Outlook for Mac
Tro training No TRO training available. No TRO training available.
Platform
Requires Intel Mac running Mac OS X v10.5.8 or higher
Version released: 2010-10-26 released: 2018-12-17
Release date 2010-10-26 2018-12-17
Type Freeware Commercial
Has free version
Free version notes Free 15 day trial
A paid version is available 𐄂
Full price low $149.99
Full price high $279.99
Made specifically for GTD 0 0
Syncs with iCal, .Mac, Exchange Server (auto sync)
Sync methods Automatic Sync
Mobile access Web Access
Email-to-task support Link to Task Copy to Task
Link to Task
Categories Single context only Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Projects can be nested within other projects Supports a single level of subtasks
Calendar integration Tasks can be scheduled directly in the calendar Projects can be copied to the calendar
Features URL
Screenshots URL
GTD setup notes Use lists as GTD contexts. Can display/edit tasks alongside
Google Calendar.
Data can be manipulated via an API 𐄂 𐄂
Short details Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks.
Category dimensions 1 1
Persistent reminders 𐄂 𐄂
Number of priority levels 0 3
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Tasks can be assigned to others
  • Gmail Tasks does not support teams or collaboration.
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Outlook for Mac does not support teams or collaboration.
Date last reviewed 2010-11-10 2019-10-27

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