Gmail Tasks vs OmniFocus - GTD software comparison

GTD Software comparison: Gmail Tasks vs OmniFocus

 

Gmail Tasks

vs OmniFocus

Company Google The Omni Group
Company name Google The Omni Group
Rating ★☆☆☆☆ ★★★☆☆
TRO Ready 𐄂 𐄂
Key features
  • projects (inline, hierachy)
  • 1 date
  • calendar tasks
  • email (link)
  • unlimited contexts
  • reminders
  • projects (inline, field, hierachy)
  • 2 dates
  • auto sync
  • email (autoprocess)
Description A bare-bones task list in Gmail. Full-featured task manager for Mac and iPhone.
Home page Gmail Tasks OmniFocus
Tro training No TRO training available. No TRO training available.
Platform
Requires Mac OS X 10.4.8 or later, or iPhone 3G
Version released: 2010-10-26 3.3.6
released: 2019-09-19
Release date 2010-10-26 2019-09-19
Type Freeware Commercial
Has free version
Free version notes Free 14 day trial
A paid version is available 𐄂
Full price low $19.99
Full price high $79.95
Made specifically for GTD 0 0
Syncs with iCal (auto sync); multiple OmniFocus Mac or iPhone DBs (manual, MobileMe, Bonjour, iDisk, WebDAV); TaskPaper, TXT, HTML CSV (manual export)
Sync methods Automatic Sync
Mobile access Web Access Web Access
Mobile App
Email-to-task support Link to Task Emails are automatically tasks
Categories Single context only Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Projects can be nested within other projects Projects can be nested within other projects
Calendar integration Tasks can be scheduled directly in the calendar No support for integration between the tasklist and calendar
Features URL www.omnigroup.com/products/omnifocus/features
Screenshots URL
GTD setup notes Use lists as GTD contexts. Can display/edit tasks alongside
Google Calendar.
Data can be manipulated via an API 𐄂 𐄂
Short details Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks. A professional task list featuring contexts and projects with different filtering and sorting options.
Category dimensions 1 2
Persistent reminders 𐄂 𐄂
Number of priority levels 0 0
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Tasks can be assigned to others
  • Gmail Tasks does not support teams or collaboration.
  • OmniFocus does not support teams or collaboration.
Date last reviewed 2010-11-10 2019-09-29

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