Gmail Tasks vs Smartsheet - GTD software comparison

GTD Software comparison: Gmail Tasks vs Smartsheet

 

Gmail Tasks

vs Smartsheet

Company Google Smartsheet.com
Company name Google Smartsheet.com
Rating ★☆☆☆☆ ★☆☆☆☆
TRO Ready 𐄂 𐄂
Key features
  • projects (inline, hierachy)
  • 1 date
  • calendar tasks
  • email (link)
  • reminders
  • projects (inline, field)
  • 1 date
  • linked appts
  • import/export
Description A bare-bones task list in Gmail. Spreadsheet-style online collaboration tool.
Home page Gmail Tasks Smartsheet
Tro training No TRO training available. No TRO training available.
Platform
Requires
Version released: 2010-10-26 released: 2011-05-19
Release date 2010-10-26 2011-05-19
Type Freeware Commercial
Has free version
Free version notes Free 30 day trial
A paid version is available 𐄂
Full price low $99
Full price high $1499
Made specifically for GTD 0 0
Syncs with Microsoft Excel, Google Spreadsheet, Microsoft Project
Sync methods Import
Export
Mobile access Web Access
Email-to-task support Link to Task None
Categories Single context only Single context only
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Projects can be nested within other projects Supports simple projects
Calendar integration Tasks can be scheduled directly in the calendar Tasks can be linked to the calendar
Features URL
Screenshots URL
GTD setup notes Use lists as GTD contexts. Can display/edit tasks alongside
Google Calendar.
Data can be manipulated via an API 𐄂 𐄂
Short details Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks. Supports team collaboration as well as customizable item fields and searches. Also includes integration with Google Docs.
Category dimensions 1 2
Persistent reminders 𐄂 𐄂
Number of priority levels 0 99
Number of prioritization dimensions (besides dates, categories, etc.) 0 99
Collaboration and team support
  • Tasks can be assigned to others
  • Gmail Tasks does not support teams or collaboration.
  • Other people's tasks can be edited
  • Tasks can be added to other people's lists
  • Other people's tasks can be viewed
Date last reviewed 2010-11-10 2011-05-25

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