Gmail Tasks vs TimeTo - GTD software comparison

GTD Software comparison: Gmail Tasks vs TimeTo

 

Gmail Tasks

vs TimeTo

Company Google David Berman Developments Inc.
Company name Google David Berman Developments Inc.
Rating ★☆☆☆☆ ★★★☆☆
TRO Ready 𐄂
Key features
  • projects (inline, hierachy)
  • 1 date
  • calendar tasks
  • email (link)
  • auto prioritization
  • 3 contexts
  • reminders
  • projects (inline, field, subtasks)
  • 5 dates
  • calendar tasks
  • auto sync
  • email (notifications)
Description A bare-bones task list in Gmail. Integrate all appointments and tasks into an automatically-updated calendar.
Home page Gmail Tasks TimeTo
Tro training No TRO training available. No TRO training available.
Platform Windows 98, Windows XP, Windows 2000, Windows XP, Windows Vista
Requires WINE for Linux Version
Version released: 2010-10-26 2009.02.19
released: 2009-02-19
Release date 2010-10-26 2009-02-19
Type Freeware Commercial
Has free version
Free version notes Donation requested, charityware
A paid version is available 𐄂
Full price low
Full price high $129
Made specifically for GTD 0 0
Syncs with CSV, TXT (manual import/export); Outlook (direct integration); Google Calendar (manual export); Palm, Blackberry (via Outlook ActiveSync)
Sync methods Import
Export
Manual Sync
Direct Database Update
Mobile access Web Access
Email-to-task support Link to Task Automatic Send (Reminders, etc.)
Categories Single context only 3 single contexts fields
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂
Can automatically prioritize tasks 𐄂
Project support Projects can be nested within other projects Supports a single level of subtasks
Calendar integration Tasks can be scheduled directly in the calendar Tasks can be scheduled directly in the calendar
Features URL www.timeto.org
Screenshots URL www.download.com/TimeTo/3000-2074_4-10336608.html?tag=lst-1&cdlPid=10855515
GTD setup notes Use lists as GTD contexts. Can display/edit tasks alongside
Google Calendar.
GTD setup recommendations are at http://www.davidberman.com/software/timetohelp/GTD.htm
Data can be manipulated via an API 𐄂 𐄂
Short details Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks. Can run entirely from any USB flash memory drive, so you can work your schedule on any available Windows computer (without re-installing). World time zones/daylight saving, Skype dial, free SMS alarms, automatic work/life balance and life goals prioritization, likely the most detailed task recurring properties out there, automatic task splitting, full international support, input/search in 17 languages.
Category dimensions 1 3
Persistent reminders 𐄂 𐄂
Number of priority levels 0 1025
Number of prioritization dimensions (besides dates, categories, etc.) 0 2
Collaboration and team support
  • Tasks can be assigned to others
  • Gmail Tasks does not support teams or collaboration.
  • Multiple people can edit a record at the same time
  • Automatically reports completion status or progress
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Other people's tasks can be edited
  • Tasks can be added to other people's lists
  • Other people's tasks can be viewed
Date last reviewed 2010-11-10 2011-06-12

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