Gmail Tasks vs Toodledo - GTD software comparison

GTD Software comparison: Gmail Tasks vs Toodledo

 

Gmail Tasks

vs Toodledo

Company Google Toodledo
Company name Google Toodledo
Rating ★☆☆☆☆ ★★★★★
TRO Ready 𐄂
Key features
  • projects (inline, hierachy)
  • 1 date
  • calendar tasks
  • email (link)
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 2 dates
  • linked appts
  • auto sync
  • email (notifications, autoprocess, retrieve)
  • api
Description A bare-bones task list in Gmail. Collaborative, to-do list with advanced features for Web and iPhone.
Home page Gmail Tasks Toodledo
Tro training No TRO training available. TRO Online Training available icon

TRO training available

Details
Platform
Requires All major web browsers
Version released: 2010-10-26 released: 2019-08-29
Release date 2010-10-26 2019-08-29
Type Freeware Commercial
Has free version
Free version notes Free feature-limited version
A paid version is available 𐄂
Full price low $14.99
Full price high $89.99
Made specifically for GTD 0 0
Syncs with Toodledo for iPhone/iPad; SMS, RSS (export); Gmail (gadget); Jott, Twitter (direct integration); Netvibes, Firefox, iGoogle, Apple Dashboard, Pageflakes, TSheets, Windows Vista (plugin); iCalendar (subscription); iCal, Outlook, (3rd party auto sync, import/export); Palm OS, XML, Excel, CSV, Text (import/export); Palm (import); TaskJot (Blackberry auto sync); TaskAngel (auto sync); Zapier
Sync methods Import
Manual Sync
Automatic Sync
Direct Database Update
Plugin
Mobile access Web Access Mobile Optimized Web Access
Email-to-task support Link to Task Automatic Send (Reminders, etc.)
Emails are automatically tasks
Returns tasks or task lists on request or as scheduled
Categories Single context only Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂
Can automatically prioritize tasks 𐄂
Project support Projects can be nested within other projects Supports a single level of subtasks
Calendar integration Tasks can be scheduled directly in the calendar Tasks can be linked to the calendar
Features URL www.toodledo.com/info/details.php
Screenshots URL
GTD setup notes Use lists as GTD contexts. Can display/edit tasks alongside
Google Calendar.
Data can be manipulated via an API 𐄂
Short details Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks. Priacta Coach's Review:
Toodledo is one of the best personal task managers on the Internet. Fast, flexible and connected, Toodledo can be used to fit almost any work environment, any management style, and any time management system.

Favorite features include unlimited tagging, auto-prioritization, powerful searches you can save, and email-to-task integration. With Pro-plus account, you can attach files to your tasks or retain email attachments when converting email to tasks.

Dozens of third-party connectors give help you access Toodledo via Android, iPhone, iPad, and Blackberry with offline syncing for Windows, Outlook, and Mac. Importing your old tasks is quick and easy.

On the downside, Toodledo looks ugly and does not collaborate well. Assigned tasks simply appear in the other person's task list without notification on arrival or completion. Discussion on tasks must happen outside of Toodledo.

Toodledo is perfect for individuals who want to track their tasks from multiple computers and want access to their tasks on a mobile device.
Category dimensions 1 3
Persistent reminders 𐄂 𐄂
Number of priority levels 0 5
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Tasks can be assigned to others
  • Gmail Tasks does not support teams or collaboration.
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Other people's tasks can be edited
  • Tasks can be added to other people's lists
  • Other people's tasks can be viewed
Date last reviewed 2010-11-10 2019-11-23

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