GTD Software comparison: Gmail Tasks vs Zoot
Gmail Tasks |
vs Zoot ▼ |
|
|---|---|---|
| Company |
 |
 |
| Company name | zoot | |
| Rating | ★☆☆☆☆ | ★★★☆☆ |
| TRO Ready | 𐄂 | ✓ |
| Key features |
|
|
| Description | A bare-bones task list in Gmail. | PIM for collecting, processing, and prioritizing within contexts and timeframes. |
| Home page | Gmail Tasks | Zoot |
| Tro training | No TRO training available. | No TRO training available. |
| Platform | Windows NT, Windows 2000, Windows XP, Windows Vista | |
| Requires | ||
| Version | released: 2010-10-26 |
5.3.05 released: 2009-07-01 |
| Release date | 2010-10-26 | 2009-07-01 |
| Type | Freeware | Commercial |
| Has free version | ✓ | ✓ |
| Free version notes | 45 day trial | |
| A paid version is available | 𐄂 | ✓ |
| Full price low | $99 | |
| Full price high | $99 | |
| Made specifically for GTD | 0 | 0 |
| Syncs with | Outlook (manual sync); Word DOC, HTML, RTF, PDF, Power Point, Excel, Web Archive MHT (manual import) | |
| Sync methods |
Import Manual Sync |
|
| Mobile access | Web Access | |
| Email-to-task support | Link to Task |
Copy to Task Link to Task Emails are automatically tasks |
| Categories | Single context only | Unlimited contexts |
| Time boxing | No time boxing support | No time boxing support |
| Number of date fields | ✓ | ✓ |
| Has reminders | 𐄂 | ✓ |
| Can automatically prioritize tasks | 𐄂 | 𐄂 |
| Project support | Projects can be nested within other projects | Tasks can be assigned to multiple projects, but projects cannot be assigned to other projects |
| Calendar integration | Tasks can be scheduled directly in the calendar | Tasks can be linked to the calendar |
| Features URL | www.zootsoftware.com/ftp/HTML/index.html | |
| Screenshots URL | www.zootsoftware.com/Screenshot.htm | |
| GTD setup notes |
Use lists as GTD contexts. Can display/edit tasks alongside Google Calendar. |
Zoot templates for GTD-like systems are available online (Google search: zoot gtd template). |
| Data can be manipulated via an API | 𐄂 | 𐄂 |
| Short details | Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks. | Zoot is a powerful, highly flexible program that provides 2-3 hours of tutorials to learn its full functionality. Categories may be Multiple, Non-nested (implimented through categories), OR Multiple, nested (implemented through smart folder hierarchy). |
| Category dimensions | 1 | 1 |
| Persistent reminders | 𐄂 | 𐄂 |
| Number of priority levels | 0 | |
| Number of prioritization dimensions (besides dates, categories, etc.) | 0 | |
| Collaboration and team support |
|
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| Date last reviewed | 2010-11-10 | 2018-09-15 |