Gmail Tasks vs Zoot - GTD software comparison

GTD Software comparison: Gmail Tasks vs Zoot

 

Gmail Tasks

vs Zoot

Company Google zoot
Company name Google zoot
Rating ★☆☆☆☆ ★★★☆☆
TRO Ready 𐄂
Key features
  • projects (inline, hierachy)
  • 1 date
  • calendar tasks
  • email (link)
  • unlimited contexts
  • reminders
  • projects (inline, hierachy, multiple)
  • 5 dates
  • linked appts
  • import
  • email (copy, link, autoprocess)
Description A bare-bones task list in Gmail. PIM for collecting, processing, and prioritizing within contexts and timeframes.
Home page Gmail Tasks Zoot
Tro training No TRO training available. No TRO training available.
Platform Windows NT, Windows 2000, Windows XP, Windows Vista
Requires
Version released: 2010-10-26 5.3.05
released: 2009-07-01
Release date 2010-10-26 2009-07-01
Type Freeware Commercial
Has free version
Free version notes 45 day trial
A paid version is available 𐄂
Full price low $99
Full price high $99
Made specifically for GTD 0 0
Syncs with Outlook (manual sync); Word DOC, HTML, RTF, PDF, Power Point, Excel, Web Archive MHT (manual import)
Sync methods Import
Manual Sync
Mobile access Web Access
Email-to-task support Link to Task Copy to Task
Link to Task
Emails are automatically tasks
Categories Single context only Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Projects can be nested within other projects Tasks can be assigned to multiple projects, but projects cannot be assigned to other projects
Calendar integration Tasks can be scheduled directly in the calendar Tasks can be linked to the calendar
Features URL www.zootsoftware.com/ftp/HTML/index.html
Screenshots URL www.zootsoftware.com/Screenshot.htm
GTD setup notes Use lists as GTD contexts. Can display/edit tasks alongside
Google Calendar.
Zoot templates for GTD-like systems are available online (Google search: zoot gtd template).
Data can be manipulated via an API 𐄂 𐄂
Short details Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks. Zoot is a powerful, highly flexible program that provides 2-3 hours of tutorials to learn its full functionality. Categories may be Multiple, Non-nested (implimented through categories), OR Multiple, nested (implemented through smart folder hierarchy).
Category dimensions 1 1
Persistent reminders 𐄂 𐄂
Number of priority levels 0
Number of prioritization dimensions (besides dates, categories, etc.) 0
Collaboration and team support
  • Tasks can be assigned to others
  • Gmail Tasks does not support teams or collaboration.
  • Zoot does not support teams or collaboration.
Date last reviewed 2010-11-10 2018-09-15

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