Outlook for Mac vs Gmail Tasks - GTD software comparison

GTD Software comparison: Outlook for Mac vs Gmail Tasks

 

Outlook for Mac

vs Gmail Tasks

Company Microsoft Corporation Google
Company name Microsoft Corporation Google
Rating ★★☆☆☆ ★☆☆☆☆
TRO Ready 𐄂
Key features
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 3 dates
  • auto sync
  • email (copy, link)
  • projects (inline, hierachy)
  • 1 date
  • calendar tasks
  • email (link)
Description Microsoft Office 2011 Suite for Mac. A bare-bones task list in Gmail.
Home page Outlook for Mac Gmail Tasks
Tro training No TRO training available. No TRO training available.
Platform
Requires Intel Mac running Mac OS X v10.5.8 or higher
Version released: 2018-12-17 released: 2010-10-26
Release date 2018-12-17 2010-10-26
Type Commercial Freeware
Has free version
Free version notes Free 15 day trial
A paid version is available 𐄂
Full price low $149.99
Full price high $279.99
Made specifically for GTD 0 0
Syncs with iCal, .Mac, Exchange Server (auto sync)
Sync methods Automatic Sync
Mobile access Web Access
Email-to-task support Copy to Task
Link to Task
Link to Task
Categories Unlimited contexts Single context only
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Supports a single level of subtasks Projects can be nested within other projects
Calendar integration Projects can be copied to the calendar Tasks can be scheduled directly in the calendar
Features URL
Screenshots URL
GTD setup notes Use lists as GTD contexts. Can display/edit tasks alongside
Google Calendar.
Data can be manipulated via an API 𐄂 𐄂
Short details Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks.
Category dimensions 1 1
Persistent reminders 𐄂 𐄂
Number of priority levels 3 0
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Outlook for Mac does not support teams or collaboration.
  • Tasks can be assigned to others
  • Gmail Tasks does not support teams or collaboration.
Date last reviewed 2019-10-27 2010-11-10

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