Outlook vs 5pm - GTD software comparison

GTD Software comparison: Outlook vs 5pm

 

Outlook

vs 5pm

Company microsoft Disarea LLC
Company name microsoft Disarea LLC
Rating ★★☆☆☆ ★★★☆☆
TRO Ready 𐄂
Key features
  • unlimited contexts
  • reminders
  • projects (inline)
  • 3 dates
  • auto sync
  • email (copy, link)
  • api
  • unlimited contexts
  • projects (inline, subtasks)
  • 2 dates
  • auto sync
  • email (notifications, link, autoprocess)
Description Email client and PIM from Microsoft (get it free). Web-based project management with timeline and email integration.
Home page Outlook 5pm
Tro training TRO Online Training available icon

TRO training available

Details
No TRO training available.
Platform Windows 95, Windows 98, Windows XP, Windows NT, Windows 2000, Windows 2003, Windows XP, Windows Vista, Windows 7
Requires Flash 8 plugin (optional)
Version 2010
released: 2010-10-26
released: 2019-10-17
Release date 2010-10-26 2019-10-17
Type Commercial Commercial
Has free version
Free version notes Free 60 day trial
(or get it free w/hosted Exchange)
Free 14 day trial
A paid version is available
Full price low $75 $168
Full price high $349 $2100
Made specifically for GTD 0 0
Syncs with Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync) Microsoft OneDrive; CSV (manual export); iCalendar, Google Calendar (auto sync); RSS (feed); Basecamp (import); Email (manual notifications); 5pm for iPhone; 5pm (Google Apps); Excel (Manual Import); Google Drive; Dropbox
Sync methods Automatic Sync Import
Export
Manual Sync
Automatic Sync
Mobile access Web Access
Mobile App
Email-to-task support Copy to Task
Link to Task
Automatic Send (Reminders, etc.)
Link to Task
Emails are automatically tasks
Categories Unlimited contexts Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Supports a single level of subtasks
Calendar integration Projects can be copied to the calendar No support for integration between the tasklist and calendar
Features URL
Screenshots URL
GTD setup notes Contexts are awkwardly supported through Task Team User profiles (define and select contexts in addition to people).
Data can be manipulated via an API 𐄂
Short details The classic email, calendar, contacts, and tasks manager used by corporations worldwide. Use with Exchange Server to automatically sync data to mobile devices. Easy-to-use interface allows filtering by groups, project, date ranges, as well as switching between daily, weekly and monthly views. Creation or editing of projects, tasks, and messages can be made with a single email. Now with free apps for iPhone, Android, Windows Mobile, BlackBerry Bold, and WebOS.
Category dimensions 1 1
Persistent reminders 𐄂 𐄂
Number of priority levels 3 4
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Outlook does not support teams or collaboration.
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • 5pm does not support teams or collaboration.
Date last reviewed 2015-11-22 2019-10-27

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