Outlook vs Asana - GTD software comparison

GTD Software comparison: Outlook vs Asana

 

Outlook

vs Asana

Company microsoft Asana
Company name microsoft Asana
Rating ★★☆☆☆ ★★★☆☆
TRO Ready
Key features
  • unlimited contexts
  • reminders
  • projects (inline)
  • 3 dates
  • auto sync
  • email (copy, link)
  • api
  • unlimited contexts
  • reminders
  • projects (inline, field, multiple)
  • 1 date
  • linked appts
  • auto sync
  • email (link, autoprocess)
  • api
Description Email client and PIM from Microsoft (get it free). Social task and project management with collaboration for individuals, teams, and small businesses. Limited support for shared workspaces.
Home page Outlook Asana
Tro training TRO Online Training available icon

TRO training available

Details
No TRO training available.
Platform Windows 95, Windows 98, Windows XP, Windows NT, Windows 2000, Windows 2003, Windows XP, Windows Vista, Windows 7
Requires
Version 2010
released: 2010-10-26
released: 2017-03-03
Release date 2010-10-26 2017-03-03
Type Commercial Freeware
Has free version
Free version notes Free 60 day trial
(or get it free w/hosted Exchange)
Free feature-limited version
A paid version is available
Full price low $75 $1200
Full price high $349 $9600
Made specifically for GTD 0 0
Syncs with Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync)
Sync methods Automatic Sync Manual Sync
Automatic Sync
Mobile access Mobile Optimized Web Access
Mobile App
Email-to-task support Copy to Task
Link to Task
Link to Task
Emails are automatically tasks
Categories Unlimited contexts Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders
Can automatically prioritize tasks 𐄂 𐄂
Project support Tasks can be assigned to multiple projects, but projects cannot be assigned to other projects
Calendar integration Projects can be copied to the calendar Tasks can be linked to the calendar
Features URL asana.com/product
Screenshots URL
GTD setup notes
Data can be manipulated via an API
Short details The classic email, calendar, contacts, and tasks manager used by corporations worldwide. Use with Exchange Server to automatically sync data to mobile devices. Asana connects your tasks and projects to anyone you want to work with. Use of workspaces to organize all the teams and collaborate with other people while keeping everything separate. All history and discussions for each task are kept together and updates you of the changes to the tasks and projects.
Category dimensions 1 2
Persistent reminders 𐄂 𐄂
Number of priority levels 3 0
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Outlook does not support teams or collaboration.
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Other people's tasks can be viewed
Date last reviewed 2015-11-22 2017-04-28

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