Outlook vs EssentialPIM Pro - GTD software comparison

GTD Software comparison: Outlook vs EssentialPIM Pro

 

Outlook

vs EssentialPIM Pro

Company microsoft Astonsoft Ltd
Company name microsoft Astonsoft Ltd
Rating ★★☆☆☆ ★★★★☆
TRO Ready 𐄂
Key features
  • unlimited contexts
  • reminders
  • projects (inline)
  • 3 dates
  • auto sync
  • email (copy, link)
  • api
  • unlimited contexts
  • reminders
  • projects (inline, subtasks, hierachy)
  • 2 dates
  • calendar tasks
  • auto sync
  • email (notifications, link)
Description Email client and PIM from Microsoft (get it free). Tasks, email, contacts, notes, password manager, and calendar all in one.
Home page Outlook EssentialPIM Pro
Tro training TRO Online Training available icon

TRO training available

Details
No TRO training available.
Platform Windows 95, Windows 98, Windows XP, Windows NT, Windows 2000, Windows 2003, Windows XP, Windows Vista, Windows 7 Windows 98, Windows XP, Windows NT, Windows 2003, Windows XP, Windows Vista
Requires
Version 2010
released: 2010-10-26
8.6
released: 2019-10-15
Release date 2010-10-26 2019-10-15
Type Commercial Commercial
Has free version
Free version notes Free 60 day trial
(or get it free w/hosted Exchange)
Free feature-limited version or Free 30 day trial
A paid version is available
Full price low $75 $39.95
Full price high $349 $49.95
Made specifically for GTD 0 0
Syncs with Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync) Outlook, Google Calendar, other computers running EPP (manual import/export/sync), Toodledo (Folders); EPIM (Android, iPad, and iPhone); EPIM Cloud; Dropbox
Sync methods Automatic Sync Import
Export
Manual Sync
Automatic Sync
Mobile access Mobile App
Thumb Drive Version
Email-to-task support Copy to Task
Link to Task
Automatic Send (Reminders, etc.)
Link to Task
Categories Unlimited contexts Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders
Can automatically prioritize tasks 𐄂 𐄂
Project support Projects can be nested within other projects
Calendar integration Projects can be copied to the calendar Tasks can be scheduled directly in the calendar
Features URL www.essentialpim.com/?r=products&pr=provsfree#
Screenshots URL
GTD setup notes
Data can be manipulated via an API 𐄂
Short details The classic email, calendar, contacts, and tasks manager used by corporations worldwide. Use with Exchange Server to automatically sync data to mobile devices. Priacta Coach's Review:
A low-cost alternative to Outlook, EssentialPIM does tasks, email, calendar, contacts, and notes. With a mobile (non-install) version and synchronization to Windows Mobile and Palm Smartphones, it's easy to take your information with you on the road.

EssentialPIM supports a vanilla GTD system, though people using more automated time management systems (such as TRO) may feel hampered by limited features--such as single categorization and no saved task views. Pro version includes "collaboration" by allowing multiple users to see the same task list. EssentialPIM does support limited task-assigning to other Pro users but does not support automated follow-up or reporting.

Users migrating from Outlook may be frustrated by missing features such as saved task views, email-to-tasks and note-to-task capabilities, advanced searching, advanced email filtering, default appointment reminder settings, etc.

EssentialPIM is a good option for students or businesses on a budget.
Category dimensions 1 2
Persistent reminders 𐄂 𐄂
Number of priority levels 3 7
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Outlook does not support teams or collaboration.
  • EssentialPIM Pro does not support teams or collaboration.
Date last reviewed 2015-11-22 2019-10-27

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