Outlook vs Evernote - GTD software comparison

GTD Software comparison: Outlook vs Evernote

 

Outlook

vs Evernote

Company microsoft Evernote Corporation
Company name microsoft Evernote Corporation
Rating ★★☆☆☆ ★☆☆☆☆
TRO Ready 𐄂
Key features
  • unlimited contexts
  • reminders
  • projects (inline)
  • 3 dates
  • auto sync
  • email (copy, link)
  • api
  • unlimited contexts
  • projects (inline, field)
  • export
  • email (notifications)
  • api
Description Email client and PIM from Microsoft (get it free). Multi-platform information manager with tagging and search.
Home page Outlook Evernote
Tro training TRO Online Training available icon

TRO training available

Details
No TRO training available.
Platform Windows 95, Windows 98, Windows XP, Windows NT, Windows 2000, Windows 2003, Windows XP, Windows Vista, Windows 7 Windows XP, Windows Vista, Windows 7
Requires Mac OS X 10.5, or Windows XP or Vista, or WinMobile 5/6, or iPhone 3G (native), or iPhone or iTouch (Web)
Version 2010
released: 2010-10-26
released: 2018-02-10
Release date 2010-10-26 2018-02-10
Type Commercial Commercial
Has free version
Free version notes Free 60 day trial
(or get it free w/hosted Exchange)
Free feature-limited version
A paid version is available
Full price low $75 $45
Full price high $349 $45
Made specifically for GTD 0 0
Syncs with Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync) Online or other desktop Evernote installs for same user (manual sync); Handheld to online or desktop (export sync); Formatted HTML (export); XML (import/export)
Sync methods Automatic Sync Export
Manual Sync
Mobile access Web Access
Email-to-task support Copy to Task
Link to Task
Automatic Send (Reminders, etc.)
Categories Unlimited contexts Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields 𐄂
Has reminders 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Supports simple projects
Calendar integration Projects can be copied to the calendar No support for integration between the tasklist and calendar
Features URL www.evernote.com/about/learn_more
Screenshots URL
GTD setup notes Notebooks can be used as project names or general classes of tasks. Notes can be edited even after screen capture, allowing collection of future steps. Searches can be saved in Win verion.
Data can be manipulated via an API
Short details The classic email, calendar, contacts, and tasks manager used by corporations worldwide. Use with Exchange Server to automatically sync data to mobile devices. Priacta Coach's Review
Evernote is a great application for making your important documents available anywhere, any time. For people who travel, collaborate with a team, work from multiple offices, or who are seeking a paperless office, Evernote is a great system for storing and accessing resource information.

On the downside, Evernote is less useful as a task list. Evernote is a virtual filing cabinet, and Evernote as a virtual task list works about the same as a regular filing cabinet. The chief danger is that you will lose your tasks somewhere in the midst of all your files and notes.

The best way to use Evernote is as a repository for information. Keep your tasks in a true task manager, and when you have a task that requires resource information in Evernote, attach a link to the task. (Every document in Evernote can be linked to.)
Category dimensions 1 2
Persistent reminders 𐄂 𐄂
Number of priority levels 3 0
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Outlook does not support teams or collaboration.
  • Other people's tasks can be viewed
Date last reviewed 2015-11-22 2018-09-09

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