Outlook vs FacileThings - GTD software comparison

GTD Software comparison: Outlook vs FacileThings

 

Outlook

vs FacileThings

Company microsoft FacileThings Ltd.
Company name microsoft FacileThings Ltd.
Rating ★★☆☆☆ ★★★☆☆
TRO Ready 𐄂
Key features
  • unlimited contexts
  • reminders
  • projects (inline)
  • 3 dates
  • auto sync
  • email (copy, link)
  • api
  • unlimited contexts
  • projects (inline, field)
  • 1 date
  • calendar tasks
  • auto sync
  • email (notifications, autoprocess)
Description Email client and PIM from Microsoft (get it free). GTD-specific task application trains you in pure GTD principles as you work.
Home page Outlook FacileThings
Tro training TRO Online Training available icon

TRO training available

Details
No TRO training available.
Platform Windows 95, Windows 98, Windows XP, Windows NT, Windows 2000, Windows 2003, Windows XP, Windows Vista, Windows 7
Requires Internet Explorer 7+, Firefox 3+, Google Chrome 4+, Safari 4+, Android, phone browser
Version 2010
released: 2010-10-26
released: 2018-09-04
Release date 2010-10-26 2018-09-04
Type Commercial Commercial
Has free version
Free version notes Free 60 day trial
(or get it free w/hosted Exchange)
Free 30 day trial
A paid version is available
Full price low $75 $83
Full price high $349 $83
Made specifically for GTD 0 2
Syncs with Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync)
Sync methods Automatic Sync Automatic Sync
Mobile access Web Access
Mobile Optimized Web Access
Mobile App
Email-to-task support Copy to Task
Link to Task
Automatic Send (Reminders, etc.)
Emails are automatically tasks
Categories Unlimited contexts Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Supports simple projects
Calendar integration Projects can be copied to the calendar Tasks can be scheduled directly in the calendar
Features URL facilethings.com/tour/en
Screenshots URL
GTD setup notes
Data can be manipulated via an API 𐄂
Short details The classic email, calendar, contacts, and tasks manager used by corporations worldwide. Use with Exchange Server to automatically sync data to mobile devices. Facile Things is an noble attempt to teach you a pure GTD approach as you manage your tasks. The original interface was especially good at doing this, stepping you through the process of a mid dump and the 5 phases of GTD for each task.

Facile Things supports unlimited tagging (contexts), Goals that can be connected to projects IF the goals already exist (which is very awkward), and Contacts (which must already be Facile Things users to utilize some functionality--it will not invite them for you).

Collaboration ability appears to be a work in progress as of this writing, but it looks like it is coming.

TRO Implementation: To do TRO with Facile Things, do not use the built-in Waiting For functionality--it does not support dates. Instead, use the W/F method taught in TRO Online Training. Use the Date feature as the hard date, and use special #ThisWeek, #NextWeek, #ThisMonth, #NextMonth tags as soft dates. Use #Today as a Do Today indicator. You cannot use special characters with tags. Tasks cannot be transferred from one project to another, so use the inline+notes project approach for most project tasks.
Category dimensions 1 2
Persistent reminders 𐄂 𐄂
Number of priority levels 3 0
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Outlook does not support teams or collaboration.
  • FacileThings does not support teams or collaboration.
Date last reviewed 2015-11-22 2018-09-30

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