Outlook vs ToDoList - GTD software comparison

GTD Software comparison: Outlook vs ToDoList

 

Outlook

vs ToDoList

Company microsoft AbstractSpoon Software
Company name microsoft AbstractSpoon Software
Rating ★★☆☆☆ ★★★☆☆
TRO Ready
Key features
  • unlimited contexts
  • reminders
  • projects (inline)
  • 3 dates
  • auto sync
  • email (copy, link)
  • api
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, hierachy)
  • 2 dates
  • linked appts
  • auto sync
Description Email client and PIM from Microsoft (get it free). Hierarchical task manager with native XML custom reporting.
Home page Outlook ToDoList
Tro training TRO Online Training available icon

TRO training available

Details
TRO Online Training available icon

TRO training available

Details
Platform Windows 95, Windows 98, Windows XP, Windows NT, Windows 2000, Windows 2003, Windows XP, Windows Vista, Windows 7 Windows 2000, Windows 2003, Windows XP, Windows Vista
Requires
Version 2010
released: 2010-10-26
7.0.11
released: 2016-01-01
Release date 2010-10-26 2016-01-01
Type Commercial Open Source
Has free version
Free version notes Free 60 day trial
(or get it free w/hosted Exchange)
A paid version is available 𐄂
Full price low $75
Full price high $349
Made specifically for GTD 0 0
Syncs with Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync) Outlook (import), PocketPC (export), XML (direct/import/export), GanttProject (export), MS Project 2002 (import), FreeMind
Sync methods Automatic Sync Import
Export
Manual Sync
Direct Database Update
Mobile access
Email-to-task support Copy to Task
Link to Task
None
Categories Unlimited contexts Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders
Can automatically prioritize tasks 𐄂
Project support Projects can be nested within other projects
Calendar integration Projects can be copied to the calendar Tasks can be linked to the calendar
Features URL abstractspoon.pbwiki.com
Screenshots URL
GTD setup notes
Data can be manipulated via an API 𐄂
Short details The classic email, calendar, contacts, and tasks manager used by corporations worldwide. Use with Exchange Server to automatically sync data to mobile devices.
Category dimensions 1 1
Persistent reminders 𐄂 𐄂
Number of priority levels 3 10
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Outlook does not support teams or collaboration.
  • ToDoList does not support teams or collaboration.
Date last reviewed 2015-11-22 2016-01-03

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