Outlook vs Toodledo - GTD software comparison

GTD Software comparison: Outlook vs Toodledo

 

Outlook

vs Toodledo

Company microsoft Toodledo
Company name microsoft Toodledo
Rating ★★☆☆☆ ★★★★★
TRO Ready
Key features
  • unlimited contexts
  • reminders
  • projects (inline)
  • 3 dates
  • auto sync
  • email (copy, link)
  • api
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 2 dates
  • linked appts
  • auto sync
  • email (notifications, autoprocess, retrieve)
  • api
Description Email client and PIM from Microsoft (get it free). Collaborative, to-do list with advanced features for Web and iPhone.
Home page Outlook Toodledo
Tro training TRO Online Training available icon

TRO training available

Details
TRO Online Training available icon

TRO training available

Details
Platform Windows 95, Windows 98, Windows XP, Windows NT, Windows 2000, Windows 2003, Windows XP, Windows Vista, Windows 7
Requires All major web browsers
Version 2010
released: 2010-10-26
released: 2019-08-29
Release date 2010-10-26 2019-08-29
Type Commercial Commercial
Has free version
Free version notes Free 60 day trial
(or get it free w/hosted Exchange)
Free feature-limited version
A paid version is available
Full price low $75 $14.99
Full price high $349 $89.99
Made specifically for GTD 0 0
Syncs with Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync) Toodledo for iPhone/iPad; SMS, RSS (export); Gmail (gadget); Jott, Twitter (direct integration); Netvibes, Firefox, iGoogle, Apple Dashboard, Pageflakes, TSheets, Windows Vista (plugin); iCalendar (subscription); iCal, Outlook, (3rd party auto sync, import/export); Palm OS, XML, Excel, CSV, Text (import/export); Palm (import); TaskJot (Blackberry auto sync); TaskAngel (auto sync); Zapier
Sync methods Automatic Sync Import
Manual Sync
Automatic Sync
Direct Database Update
Plugin
Mobile access Mobile Optimized Web Access
Email-to-task support Copy to Task
Link to Task
Automatic Send (Reminders, etc.)
Emails are automatically tasks
Returns tasks or task lists on request or as scheduled
Categories Unlimited contexts Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders
Can automatically prioritize tasks 𐄂
Project support Supports a single level of subtasks
Calendar integration Projects can be copied to the calendar Tasks can be linked to the calendar
Features URL www.toodledo.com/info/details.php
Screenshots URL
GTD setup notes
Data can be manipulated via an API
Short details The classic email, calendar, contacts, and tasks manager used by corporations worldwide. Use with Exchange Server to automatically sync data to mobile devices. Priacta Coach's Review:
Toodledo is one of the best personal task managers on the Internet. Fast, flexible and connected, Toodledo can be used to fit almost any work environment, any management style, and any time management system.

Favorite features include unlimited tagging, auto-prioritization, powerful searches you can save, and email-to-task integration. With Pro-plus account, you can attach files to your tasks or retain email attachments when converting email to tasks.

Dozens of third-party connectors give help you access Toodledo via Android, iPhone, iPad, and Blackberry with offline syncing for Windows, Outlook, and Mac. Importing your old tasks is quick and easy.

On the downside, Toodledo looks ugly and does not collaborate well. Assigned tasks simply appear in the other person's task list without notification on arrival or completion. Discussion on tasks must happen outside of Toodledo.

Toodledo is perfect for individuals who want to track their tasks from multiple computers and want access to their tasks on a mobile device.
Category dimensions 1 3
Persistent reminders 𐄂 𐄂
Number of priority levels 3 5
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Outlook does not support teams or collaboration.
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Other people's tasks can be edited
  • Tasks can be added to other people's lists
  • Other people's tasks can be viewed
Date last reviewed 2015-11-22 2019-11-23

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