Outlook vs Trello - GTD software comparison

GTD Software comparison: Outlook vs Trello

 

Outlook

vs Trello

Company microsoft Atlassian
Company name microsoft Atlassian
Rating ★★☆☆☆ ★★★★★
TRO Ready
Key features
  • unlimited contexts
  • reminders
  • projects (inline)
  • 3 dates
  • auto sync
  • email (copy, link)
  • api
  • unlimited contexts
  • reminders
  • projects (inline)
  • 1 date
  • auto sync
  • email (notifications, manage, autoprocess)
Description Email client and PIM from Microsoft (get it free). Trello is a great low-cost, clean, aesthetic, cross-platform (web, iPhone, iPad, and Android) team collaboration tool designed to be as simple and intuitive as possible.
Home page Outlook Trello
Tro training TRO Online Training available icon

TRO training available

Details
No TRO training available.
Platform Windows 95, Windows 98, Windows XP, Windows NT, Windows 2000, Windows 2003, Windows XP, Windows Vista, Windows 7 Windows 2000, Windows 2003, Windows XP, Windows Vista, Windows 7
Requires
Version 2010
released: 2010-10-26
released: 2019-12-16
Release date 2010-10-26 2019-12-16
Type Commercial Commercial
Has free version
Free version notes Free 60 day trial
(or get it free w/hosted Exchange)
Free feature-limited version
A paid version is available
Full price low $75 $119.88
Full price high $349 $249.96
Made specifically for GTD 0 5
Syncs with Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync)
Sync methods Automatic Sync Automatic Sync
Mobile access Web Access
Mobile Optimized Web Access
Mobile App
Email-to-task support Copy to Task
Link to Task
Automatic Send (Reminders, etc.)
Manage an email as a Task
Emails are automatically tasks
Categories Unlimited contexts Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders
Can automatically prioritize tasks 𐄂 𐄂
Project support
Calendar integration Projects can be copied to the calendar No support for integration between the tasklist and calendar
Features URL trello.com/?&aceid=&adposition=&adgroup=105703216288&campaign=9843285502&creative=430959025817&device=c&keyword=%2Btrello&matchtype=b&network=g&placement=&ds_kids=p53016482397&ds_e=GOOGLE&ds_eid=700000001557344&ds_e1=GOOGLE&gclid=EAIaIQobChMIs-PltKvG6QIVRaSWCh3E8wQoEAAYASAAEgIBnvD_BwE&gclsrc=aw.ds
Screenshots URL trello.com
GTD setup notes
Data can be manipulated via an API 𐄂
Short details The classic email, calendar, contacts, and tasks manager used by corporations worldwide. Use with Exchange Server to automatically sync data to mobile devices. Utilizing Boards (projects) and cards (tasks), Trello solves about a dozen problems all at the same time over grid-oriented task lists, including: scanning to-do lists repeatedly, confusion about priorities of assignments, inability to see updates on what has changed in to-do lists, better team visibility and empathy on workloads, consolidating multiple lists used to compartmentalize, automatic reporting back and accountability, easy and persistent commenting around tasks that doesn't get lost, and several other needs.
Category dimensions 1 2
Persistent reminders 𐄂 𐄂
Number of priority levels 3 0
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Outlook does not support teams or collaboration.
  • Multiple people can edit a record at the same time
  • Automatically reports completion status or progress
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Other people's tasks can be edited
  • Tasks can be added to other people's lists
  • Other people's tasks can be viewed
Date last reviewed 2015-11-22 2020-05-22

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