Outlook vs Zoot - GTD software comparison

GTD Software comparison: Outlook vs Zoot

 

Outlook

vs Zoot

Company microsoft zoot
Company name microsoft zoot
Rating ★★☆☆☆ ★★★☆☆
TRO Ready
Key features
  • unlimited contexts
  • reminders
  • projects (inline)
  • 3 dates
  • auto sync
  • email (copy, link)
  • api
  • unlimited contexts
  • reminders
  • projects (inline, hierachy, multiple)
  • 5 dates
  • linked appts
  • import
  • email (copy, link, autoprocess)
Description Email client and PIM from Microsoft (get it free). PIM for collecting, processing, and prioritizing within contexts and timeframes.
Home page Outlook Zoot
Tro training TRO Online Training available icon

TRO training available

Details
No TRO training available.
Platform Windows 95, Windows 98, Windows XP, Windows NT, Windows 2000, Windows 2003, Windows XP, Windows Vista, Windows 7 Windows NT, Windows 2000, Windows XP, Windows Vista
Requires
Version 2010
released: 2010-10-26
5.3.05
released: 2009-07-01
Release date 2010-10-26 2009-07-01
Type Commercial Commercial
Has free version
Free version notes Free 60 day trial
(or get it free w/hosted Exchange)
45 day trial
A paid version is available
Full price low $75 $99
Full price high $349 $99
Made specifically for GTD 0 0
Syncs with Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync) Outlook (manual sync); Word DOC, HTML, RTF, PDF, Power Point, Excel, Web Archive MHT (manual import)
Sync methods Automatic Sync Import
Manual Sync
Mobile access
Email-to-task support Copy to Task
Link to Task
Copy to Task
Link to Task
Emails are automatically tasks
Categories Unlimited contexts Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders
Can automatically prioritize tasks 𐄂 𐄂
Project support Tasks can be assigned to multiple projects, but projects cannot be assigned to other projects
Calendar integration Projects can be copied to the calendar Tasks can be linked to the calendar
Features URL www.zootsoftware.com/ftp/HTML/index.html
Screenshots URL www.zootsoftware.com/Screenshot.htm
GTD setup notes Zoot templates for GTD-like systems are available online (Google search: zoot gtd template).
Data can be manipulated via an API 𐄂
Short details The classic email, calendar, contacts, and tasks manager used by corporations worldwide. Use with Exchange Server to automatically sync data to mobile devices. Zoot is a powerful, highly flexible program that provides 2-3 hours of tutorials to learn its full functionality. Categories may be Multiple, Non-nested (implimented through categories), OR Multiple, nested (implemented through smart folder hierarchy).
Category dimensions 1 1
Persistent reminders 𐄂 𐄂
Number of priority levels 3
Number of prioritization dimensions (besides dates, categories, etc.) 0
Collaboration and team support
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Outlook does not support teams or collaboration.
  • Zoot does not support teams or collaboration.
Date last reviewed 2015-11-22 2018-09-15

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