Pocket Informant vs Toodledo - GTD software comparison

GTD Software comparison: Pocket Informant vs Toodledo

 

Pocket Informant

vs Toodledo

Company Web Information Solutions, Inc. Toodledo
Company name Web Information Solutions, Inc. Toodledo
Rating ★★★★☆ ★★★★★
TRO Ready
Key features
  • unlimited contexts
  • time categorization
  • reminders
  • projects (inline, hierachy)
  • 2 dates
  • linked appts
  • auto sync
  • email (manage)
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 2 dates
  • linked appts
  • auto sync
  • email (notifications, autoprocess, retrieve)
  • api
Description Personal daily manager for Android, iPhone, Windows Mobile and Blackberry. Collaborative, to-do list with advanced features for Web and iPhone.
Home page Pocket Informant Toodledo
Tro training No TRO training available. TRO Online Training available icon

TRO training available

Details
Platform
Requires Windows Mobile 5 or 6; BlackBerry OS 4.2+ including Bold, Storm, Tour; iPhone OS 3.0+) All major web browsers
Version released: 2019-11-04 released: 2019-08-29
Release date 2019-11-04 2019-08-29
Type Commercial Commercial
Has free version
Free version notes Free 15 day trial or Free feature-limited version Free feature-limited version
A paid version is available
Full price low $12.99 $14.99
Full price high $29.95 $89.99
Made specifically for GTD 0 0
Syncs with WM: Outlook (via ActiveSync); Exchange Server (via Exchange ActiveSync); Franklin Covey PPO 5.0 (via PPO sync conduit). BB: BB PIM (auto or manual). iPhone: GCal, Toodledo, Outlook (with $5 WebIS Desktop Sync). Android: Toodledo, Exchange Server. Toodledo for iPhone/iPad; SMS, RSS (export); Gmail (gadget); Jott, Twitter (direct integration); Netvibes, Firefox, iGoogle, Apple Dashboard, Pageflakes, TSheets, Windows Vista (plugin); iCalendar (subscription); iCal, Outlook, (3rd party auto sync, import/export); Palm OS, XML, Excel, CSV, Text (import/export); Palm (import); TaskJot (Blackberry auto sync); TaskAngel (auto sync); Zapier
Sync methods Manual Sync
Automatic Sync
Import
Manual Sync
Automatic Sync
Direct Database Update
Plugin
Mobile access Mobile App Mobile Optimized Web Access
Email-to-task support Manage an email as a Task Automatic Send (Reminders, etc.)
Emails are automatically tasks
Returns tasks or task lists on request or as scheduled
Categories Unlimited contexts Unlimited contexts
Time boxing Supports time boxing No time boxing support
Number of date fields
Has reminders
Can automatically prioritize tasks 𐄂
Project support Projects can be nested within other projects Supports a single level of subtasks
Calendar integration Tasks can be linked to the calendar Tasks can be linked to the calendar
Features URL pocketinformant.com/products_info.php?p_id=pocketinformant&tab_id=features www.toodledo.com/info/details.php
Screenshots URL
GTD setup notes
Data can be manipulated via an API 𐄂
Short details Priacta Coach's Review:
Toodledo is one of the best personal task managers on the Internet. Fast, flexible and connected, Toodledo can be used to fit almost any work environment, any management style, and any time management system.

Favorite features include unlimited tagging, auto-prioritization, powerful searches you can save, and email-to-task integration. With Pro-plus account, you can attach files to your tasks or retain email attachments when converting email to tasks.

Dozens of third-party connectors give help you access Toodledo via Android, iPhone, iPad, and Blackberry with offline syncing for Windows, Outlook, and Mac. Importing your old tasks is quick and easy.

On the downside, Toodledo looks ugly and does not collaborate well. Assigned tasks simply appear in the other person's task list without notification on arrival or completion. Discussion on tasks must happen outside of Toodledo.

Toodledo is perfect for individuals who want to track their tasks from multiple computers and want access to their tasks on a mobile device.
Category dimensions 1 3
Persistent reminders 𐄂 𐄂
Number of priority levels 26 5
Number of prioritization dimensions (besides dates, categories, etc.) 2 0
Collaboration and team support
  • Pocket Informant does not support teams or collaboration.
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Other people's tasks can be edited
  • Tasks can be added to other people's lists
  • Other people's tasks can be viewed
Date last reviewed 2019-11-10 2019-11-23

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