Smartsheet vs 5pm - GTD software comparison

GTD Software comparison: Smartsheet vs 5pm

 

Smartsheet

vs 5pm

Company Smartsheet.com Disarea LLC
Company name Smartsheet.com Disarea LLC
Rating ★☆☆☆☆ ★★★☆☆
TRO Ready 𐄂 𐄂
Key features
  • reminders
  • projects (inline, field)
  • 1 date
  • linked appts
  • import/export
  • unlimited contexts
  • projects (inline, subtasks)
  • 2 dates
  • auto sync
  • email (notifications, link, autoprocess)
Description Spreadsheet-style online collaboration tool. Web-based project management with timeline and email integration.
Home page Smartsheet 5pm
Tro training No TRO training available. No TRO training available.
Platform
Requires Flash 8 plugin (optional)
Version released: 2011-05-19 released: 2019-10-17
Release date 2011-05-19 2019-10-17
Type Commercial Commercial
Has free version
Free version notes Free 30 day trial Free 14 day trial
A paid version is available
Full price low $99 $168
Full price high $1499 $2100
Made specifically for GTD 0 0
Syncs with Microsoft Excel, Google Spreadsheet, Microsoft Project Microsoft OneDrive; CSV (manual export); iCalendar, Google Calendar (auto sync); RSS (feed); Basecamp (import); Email (manual notifications); 5pm for iPhone; 5pm (Google Apps); Excel (Manual Import); Google Drive; Dropbox
Sync methods Import
Export
Import
Export
Manual Sync
Automatic Sync
Mobile access Web Access
Mobile App
Email-to-task support None Automatic Send (Reminders, etc.)
Link to Task
Emails are automatically tasks
Categories Single context only Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Supports simple projects Supports a single level of subtasks
Calendar integration Tasks can be linked to the calendar No support for integration between the tasklist and calendar
Features URL
Screenshots URL
GTD setup notes Contexts are awkwardly supported through Task Team User profiles (define and select contexts in addition to people).
Data can be manipulated via an API 𐄂 𐄂
Short details Supports team collaboration as well as customizable item fields and searches. Also includes integration with Google Docs. Easy-to-use interface allows filtering by groups, project, date ranges, as well as switching between daily, weekly and monthly views. Creation or editing of projects, tasks, and messages can be made with a single email. Now with free apps for iPhone, Android, Windows Mobile, BlackBerry Bold, and WebOS.
Category dimensions 2 1
Persistent reminders 𐄂 𐄂
Number of priority levels 99 4
Number of prioritization dimensions (besides dates, categories, etc.) 99 0
Collaboration and team support
  • Other people's tasks can be edited
  • Tasks can be added to other people's lists
  • Other people's tasks can be viewed
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • 5pm does not support teams or collaboration.
Date last reviewed 2011-05-25 2019-10-27

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