Smartsheet vs Gmail Tasks - GTD software comparison

GTD Software comparison: Smartsheet vs Gmail Tasks

 

Smartsheet

vs Gmail Tasks

Company Smartsheet.com Google
Company name Smartsheet.com Google
Rating ★☆☆☆☆ ★☆☆☆☆
TRO Ready 𐄂 𐄂
Key features
  • reminders
  • projects (inline, field)
  • 1 date
  • linked appts
  • import/export
  • projects (inline, hierachy)
  • 1 date
  • calendar tasks
  • email (link)
Description Spreadsheet-style online collaboration tool. A bare-bones task list in Gmail.
Home page Smartsheet Gmail Tasks
Tro training No TRO training available. No TRO training available.
Platform
Requires
Version released: 2011-05-19 released: 2010-10-26
Release date 2011-05-19 2010-10-26
Type Commercial Freeware
Has free version
Free version notes Free 30 day trial
A paid version is available 𐄂
Full price low $99
Full price high $1499
Made specifically for GTD 0 0
Syncs with Microsoft Excel, Google Spreadsheet, Microsoft Project
Sync methods Import
Export
Mobile access Web Access
Email-to-task support None Link to Task
Categories Single context only Single context only
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Supports simple projects Projects can be nested within other projects
Calendar integration Tasks can be linked to the calendar Tasks can be scheduled directly in the calendar
Features URL
Screenshots URL
GTD setup notes Use lists as GTD contexts. Can display/edit tasks alongside
Google Calendar.
Data can be manipulated via an API 𐄂 𐄂
Short details Supports team collaboration as well as customizable item fields and searches. Also includes integration with Google Docs. Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks.
Category dimensions 2 1
Persistent reminders 𐄂 𐄂
Number of priority levels 99 0
Number of prioritization dimensions (besides dates, categories, etc.) 99 0
Collaboration and team support
  • Other people's tasks can be edited
  • Tasks can be added to other people's lists
  • Other people's tasks can be viewed
  • Tasks can be assigned to others
  • Gmail Tasks does not support teams or collaboration.
Date last reviewed 2011-05-25 2010-11-10

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