ToDoList vs Outlook - GTD software comparison

GTD Software comparison: ToDoList vs Outlook

 

ToDoList

vs Outlook

Company AbstractSpoon Software microsoft
Company name AbstractSpoon Software microsoft
Rating ★★★☆☆ ★★☆☆☆
TRO Ready
Key features
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, hierachy)
  • 2 dates
  • linked appts
  • auto sync
  • unlimited contexts
  • reminders
  • projects (inline)
  • 3 dates
  • auto sync
  • email (copy, link)
  • api
Description Hierarchical task manager with native XML custom reporting. Email client and PIM from Microsoft (get it free).
Home page ToDoList Outlook
Tro training TRO Online Training available icon

TRO training available

Details
TRO Online Training available icon

TRO training available

Details
Platform Windows 2000, Windows 2003, Windows XP, Windows Vista Windows 95, Windows 98, Windows XP, Windows NT, Windows 2000, Windows 2003, Windows XP, Windows Vista, Windows 7
Requires
Version 7.0.11
released: 2016-01-01
2010
released: 2010-10-26
Release date 2016-01-01 2010-10-26
Type Open Source Commercial
Has free version
Free version notes Free 60 day trial
(or get it free w/hosted Exchange)
A paid version is available 𐄂
Full price low $75
Full price high $349
Made specifically for GTD 0 0
Syncs with Outlook (import), PocketPC (export), XML (direct/import/export), GanttProject (export), MS Project 2002 (import), FreeMind Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync)
Sync methods Import
Export
Manual Sync
Direct Database Update
Automatic Sync
Mobile access
Email-to-task support None Copy to Task
Link to Task
Categories Unlimited contexts Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders
Can automatically prioritize tasks 𐄂
Project support Projects can be nested within other projects
Calendar integration Tasks can be linked to the calendar Projects can be copied to the calendar
Features URL abstractspoon.pbwiki.com
Screenshots URL
GTD setup notes
Data can be manipulated via an API 𐄂
Short details The classic email, calendar, contacts, and tasks manager used by corporations worldwide. Use with Exchange Server to automatically sync data to mobile devices.
Category dimensions 1 1
Persistent reminders 𐄂 𐄂
Number of priority levels 10 3
Number of prioritization dimensions (besides dates, categories, etc.) 0 0
Collaboration and team support
  • ToDoList does not support teams or collaboration.
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Outlook does not support teams or collaboration.
Date last reviewed 2016-01-03 2015-11-22

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