Zoot vs Gmail Tasks - GTD software comparison

GTD Software comparison: Zoot vs Gmail Tasks

 

Zoot

vs Gmail Tasks

Company zoot Google
Company name zoot Google
Rating ★★★☆☆ ★☆☆☆☆
TRO Ready 𐄂
Key features
  • unlimited contexts
  • reminders
  • projects (inline, hierachy, multiple)
  • 5 dates
  • linked appts
  • import
  • email (copy, link, autoprocess)
  • projects (inline, hierachy)
  • 1 date
  • calendar tasks
  • email (link)
Description PIM for collecting, processing, and prioritizing within contexts and timeframes. A bare-bones task list in Gmail.
Home page Zoot Gmail Tasks
Tro training No TRO training available. No TRO training available.
Platform Windows NT, Windows 2000, Windows XP, Windows Vista
Requires
Version 5.3.05
released: 2009-07-01
released: 2010-10-26
Release date 2009-07-01 2010-10-26
Type Commercial Freeware
Has free version
Free version notes 45 day trial
A paid version is available 𐄂
Full price low $99
Full price high $99
Made specifically for GTD 0 0
Syncs with Outlook (manual sync); Word DOC, HTML, RTF, PDF, Power Point, Excel, Web Archive MHT (manual import)
Sync methods Import
Manual Sync
Mobile access Web Access
Email-to-task support Copy to Task
Link to Task
Emails are automatically tasks
Link to Task
Categories Unlimited contexts Single context only
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders 𐄂
Can automatically prioritize tasks 𐄂 𐄂
Project support Tasks can be assigned to multiple projects, but projects cannot be assigned to other projects Projects can be nested within other projects
Calendar integration Tasks can be linked to the calendar Tasks can be scheduled directly in the calendar
Features URL www.zootsoftware.com/ftp/HTML/index.html
Screenshots URL www.zootsoftware.com/Screenshot.htm
GTD setup notes Zoot templates for GTD-like systems are available online (Google search: zoot gtd template). Use lists as GTD contexts. Can display/edit tasks alongside
Google Calendar.
Data can be manipulated via an API 𐄂 𐄂
Short details Zoot is a powerful, highly flexible program that provides 2-3 hours of tutorials to learn its full functionality. Categories may be Multiple, Non-nested (implimented through categories), OR Multiple, nested (implemented through smart folder hierarchy). Create lists of items, set due dates, notes, and add Gmail messages directly to Tasks.
Category dimensions 1 1
Persistent reminders 𐄂 𐄂
Number of priority levels 0
Number of prioritization dimensions (besides dates, categories, etc.) 0
Collaboration and team support
  • Zoot does not support teams or collaboration.
  • Tasks can be assigned to others
  • Gmail Tasks does not support teams or collaboration.
Date last reviewed 2018-09-15 2010-11-10

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