Zoot vs Outlook - GTD software comparison

GTD Software comparison: Zoot vs Outlook

 

Zoot

vs Outlook

Company zoot microsoft
Company name zoot microsoft
Rating ★★★☆☆ ★★☆☆☆
TRO Ready
Key features
  • unlimited contexts
  • reminders
  • projects (inline, hierachy, multiple)
  • 5 dates
  • linked appts
  • import
  • email (copy, link, autoprocess)
  • unlimited contexts
  • reminders
  • projects (inline)
  • 3 dates
  • auto sync
  • email (copy, link)
  • api
Description PIM for collecting, processing, and prioritizing within contexts and timeframes. Email client and PIM from Microsoft (get it free).
Home page Zoot Outlook
Tro training No TRO training available. TRO Online Training available icon

TRO training available

Details
Platform Windows NT, Windows 2000, Windows XP, Windows Vista Windows 95, Windows 98, Windows XP, Windows NT, Windows 2000, Windows 2003, Windows XP, Windows Vista, Windows 7
Requires
Version 5.3.05
released: 2009-07-01
2010
released: 2010-10-26
Release date 2009-07-01 2010-10-26
Type Commercial Commercial
Has free version
Free version notes 45 day trial Free 60 day trial
(or get it free w/hosted Exchange)
A paid version is available
Full price low $99 $75
Full price high $99 $349
Made specifically for GTD 0 0
Syncs with Outlook (manual sync); Word DOC, HTML, RTF, PDF, Power Point, Excel, Web Archive MHT (manual import) Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync)
Sync methods Import
Manual Sync
Automatic Sync
Mobile access
Email-to-task support Copy to Task
Link to Task
Emails are automatically tasks
Copy to Task
Link to Task
Categories Unlimited contexts Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders
Can automatically prioritize tasks 𐄂 𐄂
Project support Tasks can be assigned to multiple projects, but projects cannot be assigned to other projects
Calendar integration Tasks can be linked to the calendar Projects can be copied to the calendar
Features URL www.zootsoftware.com/ftp/HTML/index.html
Screenshots URL www.zootsoftware.com/Screenshot.htm
GTD setup notes Zoot templates for GTD-like systems are available online (Google search: zoot gtd template).
Data can be manipulated via an API 𐄂
Short details Zoot is a powerful, highly flexible program that provides 2-3 hours of tutorials to learn its full functionality. Categories may be Multiple, Non-nested (implimented through categories), OR Multiple, nested (implemented through smart folder hierarchy). The classic email, calendar, contacts, and tasks manager used by corporations worldwide. Use with Exchange Server to automatically sync data to mobile devices.
Category dimensions 1 1
Persistent reminders 𐄂 𐄂
Number of priority levels 3
Number of prioritization dimensions (besides dates, categories, etc.) 0
Collaboration and team support
  • Zoot does not support teams or collaboration.
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Tasks can be added to other people's lists
  • Outlook does not support teams or collaboration.
Date last reviewed 2018-09-15 2015-11-22

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