Zoot vs Toodledo - GTD software comparison

GTD Software comparison: Zoot vs Toodledo

 

Zoot

vs Toodledo

Company zoot Toodledo
Company name zoot Toodledo
Rating ★★★☆☆ ★★★★★
TRO Ready
Key features
  • unlimited contexts
  • reminders
  • projects (inline, hierachy, multiple)
  • 5 dates
  • linked appts
  • import
  • email (copy, link, autoprocess)
  • auto prioritization
  • unlimited contexts
  • reminders
  • projects (inline, subtasks)
  • 2 dates
  • linked appts
  • auto sync
  • email (notifications, autoprocess, retrieve)
  • api
Description PIM for collecting, processing, and prioritizing within contexts and timeframes. Collaborative, to-do list with advanced features for Web and iPhone.
Home page Zoot Toodledo
Tro training No TRO training available. TRO Online Training available icon

TRO training available

Details
Platform Windows NT, Windows 2000, Windows XP, Windows Vista
Requires All major web browsers
Version 5.3.05
released: 2009-07-01
released: 2019-08-29
Release date 2009-07-01 2019-08-29
Type Commercial Commercial
Has free version
Free version notes 45 day trial Free feature-limited version
A paid version is available
Full price low $99 $14.99
Full price high $99 $89.99
Made specifically for GTD 0 0
Syncs with Outlook (manual sync); Word DOC, HTML, RTF, PDF, Power Point, Excel, Web Archive MHT (manual import) Toodledo for iPhone/iPad; SMS, RSS (export); Gmail (gadget); Jott, Twitter (direct integration); Netvibes, Firefox, iGoogle, Apple Dashboard, Pageflakes, TSheets, Windows Vista (plugin); iCalendar (subscription); iCal, Outlook, (3rd party auto sync, import/export); Palm OS, XML, Excel, CSV, Text (import/export); Palm (import); TaskJot (Blackberry auto sync); TaskAngel (auto sync); Zapier
Sync methods Import
Manual Sync
Import
Manual Sync
Automatic Sync
Direct Database Update
Plugin
Mobile access Mobile Optimized Web Access
Email-to-task support Copy to Task
Link to Task
Emails are automatically tasks
Automatic Send (Reminders, etc.)
Emails are automatically tasks
Returns tasks or task lists on request or as scheduled
Categories Unlimited contexts Unlimited contexts
Time boxing No time boxing support No time boxing support
Number of date fields
Has reminders
Can automatically prioritize tasks 𐄂
Project support Tasks can be assigned to multiple projects, but projects cannot be assigned to other projects Supports a single level of subtasks
Calendar integration Tasks can be linked to the calendar Tasks can be linked to the calendar
Features URL www.zootsoftware.com/ftp/HTML/index.html www.toodledo.com/info/details.php
Screenshots URL www.zootsoftware.com/Screenshot.htm
GTD setup notes Zoot templates for GTD-like systems are available online (Google search: zoot gtd template).
Data can be manipulated via an API 𐄂
Short details Zoot is a powerful, highly flexible program that provides 2-3 hours of tutorials to learn its full functionality. Categories may be Multiple, Non-nested (implimented through categories), OR Multiple, nested (implemented through smart folder hierarchy). Priacta Coach's Review:
Toodledo is one of the best personal task managers on the Internet. Fast, flexible and connected, Toodledo can be used to fit almost any work environment, any management style, and any time management system.

Favorite features include unlimited tagging, auto-prioritization, powerful searches you can save, and email-to-task integration. With Pro-plus account, you can attach files to your tasks or retain email attachments when converting email to tasks.

Dozens of third-party connectors give help you access Toodledo via Android, iPhone, iPad, and Blackberry with offline syncing for Windows, Outlook, and Mac. Importing your old tasks is quick and easy.

On the downside, Toodledo looks ugly and does not collaborate well. Assigned tasks simply appear in the other person's task list without notification on arrival or completion. Discussion on tasks must happen outside of Toodledo.

Toodledo is perfect for individuals who want to track their tasks from multiple computers and want access to their tasks on a mobile device.
Category dimensions 1 3
Persistent reminders 𐄂 𐄂
Number of priority levels 5
Number of prioritization dimensions (besides dates, categories, etc.) 0
Collaboration and team support
  • Zoot does not support teams or collaboration.
  • Groups people into teams for projects or tasks
  • Tasks can be assigned to others
  • Other people's tasks can be edited
  • Tasks can be added to other people's lists
  • Other people's tasks can be viewed
Date last reviewed 2018-09-15 2019-11-23

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