Why Most Team Project Management Software Doesn’t Work
Every day, frustrated people call me for help finding good team project management software. After weeks or months of research and testing, they’ve begun to wonder if any software actually meets their needs.
I tell them, yes and no. Yes, together we can find software to fill the needs, but no, they probably won’t find anything that works out of the box. In order to find a project management solution, you first have to understand why the software you’ve looked at doesn’t work for you.
60% Processes + 40% Software = 100% Relief
- Start with processes
- Select software
- Deploy & adapt
Small Changes, Not an Overhaul
You want the transition into your new software to be easy but also effective. Adapting your workflow to the software makes it effective, but keeping the changes small makes the transition easier.
Software changes more easily than people, which is why you start by adapting the software to your needs. Your day-to-day workflow naturally changes somewhat to conform to the software, but a good app will make the change feel minimal.
Any notable changes to your workflow process should be the smallest possible changes that produce the greatest possible improvement. These are changes which remove workflow bottlenecks to improve the overall efficiency of your team. Identifying and fixing bottlenecks is also worthy of its own discussion, but it’s critical. Your project management software is a strong framework to support more efficient systems, not just maintaining the current system.
You’ll know you have the right setup when your project management workflow when the software + process changes make the workflow easier and improve your team’s productivity.
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