(Optional) Advanced Tip: Auto-Task Rule for W/F Emails
You can automatically create W/F (“Waiting For”) tasks from emails.
This method works if “(W/F)” appears anywhere in the Subject (title) of the outgoing email. Just add (W/F) to the end of the Subject line if you want Outlook to automatically track the email as a task. (Include the parentheses.) Set it up in as follows:
- Set up a [Process Later] folder if you do not already have one.
- In Outlook, while in your email Inbox go to Tools > Rules and Alerts.
- Click New Rule…
- Select Start from a blank rule, “Check messages after sending”, and click Next.
- Check “with specific words in the subject”.
- At the bottom, click the word “specific” to open a box for options.
- Enter “(W/F)” without the quotation marks and click Add.
- Click OK, then Next.
- Check “Move a copy to the specified folder”.
- At the bottom, click the word “specified” to open a dialog box for options.
- Select the [Process Later] folder. It should be at the very top of the list of folders. Click OK.
- Click Next, selecting nothing, until you come to the end of the wizard.
- Select the option to Turn on This Rule, but do not check the option to Run this rule now in folder.
- Click Finish.
Emails you send with “(W/F)” in the subject will now be echoed into the [Process Later] folder for follow-up. You will process these as needed during your regular processing times.
NOTE: When someone replies to your (W/F) email, (W/F) will still be in the subject line. If you reply to that email, a copy of your reply will also be placed in [Action] unless you remove the (W/F) first. To avoid duplicate tasks, remove (W/F) from the subject line before replying.