Here are the steps for your daily review:

  1. Check your calendar. Open your calendar, review all scheduled appointments for the day, and glance over today’s strategic calendar. (15 seconds.)
  2. Clear old APPOINTMENT reminders if you have honored them. (15 seconds.)
  3. Go through your hotlist. Click the Calendar (in Nozbe) and star any tasks (Do Today) if you must do them today. Follow these hotlist instructions. (1 minute.)
  4. Validate today’s tasks. Look through your Starred list, and re-process or reschedule any tasks you aren’t going to do today. (< 2 minutes.)
  5. Check for 30+ minute tasks/steps. Record Lengths for any 30+ minute steps/tasks. All tasks/steps that may take 30+ minutes should already be budgeted in today’s calendar. If not, add them with tentative appointment times. (1 minute.)
  6. Reality check. Make sure your Do Today list is at least 80% doable today, and make sure your schedule is still realistic, with flexible time between appointments. Reschedule or disenagage if needed. (20 seconds.)
  7. Order today’s tasks. (Optional.) Use Priority to put today’s tasks in the rough order they should be done, if it matters to you.
  8. Print your task lists (if needed). Printouts help if you will be away from your computer for the day.