“Delegation”

by | Jun 12, 2022

Donedesk was designed from the ground up to do delegation better than any other system in the world. It also naturally supports and simplifies your TRO approach. You’re about to see the true power and flexibiity of this system.

To delegate an assignment using Donedesk:

Delegate a Task by Sending an Email

Delegation = Asking

To delegate, just ask them if they will do it. Asking allows them to say “yes,” which increases buy-in. If they have concerns, it makes it safe to discuss them, so you get a good handoff instead of a fumble.

  • Ask them to do it. You have several options:
    • Send them an email and cc: Donedesk. It gets assigned to them and tracked in your lists automatically.
    • Enter the assignment directly in Donedesk. Donedesk notifies them of the assignment using their notification settings (email, TXT, whatever), and it’s in your workflow for later processing.
    • Talk to them and ask them to record it in Donedesk. They enter it as an assignment From you To them. It shows up in both of your lists for processing. This works well for administrative assistants.
    • Talk to them, then enter it yourself in Donedesk. You choose whether they get notified or not. (Example: If you are asking a sales prospect for information, you may not want to them the feel like you are “assigning” them something. Donedesk do not notify them, but it tracks the task for you and lets you know when to follow up.
  • When asking, communicate well. Describe the look, feel, objective, and motivating reasons for the task/project. Listen to what they think you are asking them to do. Good communication will ensure that the right task is accomplished with minimal supervision.
  • For more involved items or tasks you want to delegate in a meeting, collect the task to Donedesk for assigning later:

    Either way, the next step is “Ask [person] to [action]”. You will assign it from inside Donedesk (with a single click and a couple of keystrokes, usually) when you finish processing.

    • Ex: Ask John to create patent description
  • After it is assigned, Donedesk will help you follow up on tasks you handed out. When you process the assignment, your smart dates will be used to help you check up if you haven’t heard back yet. This ensures that the task moves forward, but only if it hasn’t already been completed.