The RTM lists do have a good use: large projects. If you are having trouble managing a particularly large project (such as starting a new marketing campaign), you can create a special list for it to help you manage many concurrent tasks. Be careful not to make other tasks in that list, since any tasks created there will automatically reside in that list, not your Inbox.

This method gives you:

  • Unlimited tasks per project. Use Someday/Maybe to “pause” future next steps.
  • Orphan protection is not built in, so your weekly reviews will be longer.
  • Projects list is the list of folder/list names for large projects. Start all your project tabs with the “=” sign so they group together in the middle of your master contexts list.