Here’s how to create a recurring appointment in your paper calendar or planner:
Fill In Future Appointments
Fill in recurring appointments for the next 2 months or the next appointment, whichever is further away.
If this feels extreme, you should switch to an electronic calendar—your life is too busy for paper.
- Pick a time for the appointment to begin. If it starts on a 15-minute boundary, draw a line across the column to divide the 30-minute time slot in half.
- Write the appointment name at the top of the time block (Ex: “Work” for a strategic calendar time block or “Call Sue 555-1212” for a regular appointment).
- Draw an arrow down to the bottom of the time slot to show that the time is occupied.
- Schedule other instances of the recurring appointment now. (To make sure you don’t double-schedule, fill them in for the next 2 months or the next appointment, whichever is further away.)
- Show that it is a recurring appointment by adding a circle #x041E; or box R[ ] after the name of the LAST appointment you schedule.
Using that Circle or Checkbox
When you finish an appointment with a circle #x041E; or box R[ ] next to it, immediately reschedule the next missing appointment (in the future), THEN check the old box. The new appointments also get a circle #x041E; or box R[ ]. This keeps the repeating appointments going forward.