Upgrade to Outlook 2010
In Outlook 2010, the search speed is excellent. You can save all emails to one folder—no need for a [Deferred] folder. Plus, new conversation grouping makes managing your Inbox a cinch. Consider upgrading.
Outlook lets you save emails in folders, but finding them afterwards can be tricky because the Search feature is slow. For this reason, it’s best to create a [Deferred] folder for your resource emails:
- Open your Outlook Inbox.
- Click on File menu.
- Hover over New.
- Select Folder (Ctrl+Shift+E).
- Type [Deferred] as folder name. Include the brackets.
- The folder contains Mail and Post items.
- Click on Inbox to create the [Deferred] folder beneath the Inbox.
- Click OK to create the folder.
You will drag emails to the [Deferred] folder for later reference. To make that even easier:
- Right-click the [Deferred] folder in the folder list on the left.
- Select Add to Favorite Folders.
- Drag it around the list of favorites (at the top) to rearrange.
The [Deferred] folder now appears at the top of the left navigation bar for easy access.
Sync [Deferred] Folder to Mobile
If you want to sync your [Deferred] folder to your Windows Mobile device ( so you have access to it on the road):
- Click the Start button icon on your mobile device.
- Click Messaging.
- Go to Menu > Tools > Manage folders.
- Make sure that your new [Deferred] folder will be synced by placing a checkbox by it.
You may need to set the same settings (choosing to sync the [Deferred] folder) in ActiveSync if you are using that to sync your PDA and your desktop.