Nothing Falls Through
As you complete each project step, you will re-process the task, choosing a next action and adjusting the contexts and dates accordingly. Only mark it as complete when the entire project is finished. This way, projects can’t stall and your weekly reviews are as short as possible.
NOT the Task Tree
In ToDoList, never use the Task Tree or hierarchical tasks. It ruins auto prioritization of your lists and hides some of your tasks. Always use the List View to organize your tasks. Record potential next steps in the Comments box to the right.
Use the task Title to enter the project name followed by the single next action, like this:
Project Name / Next Action
Cat shots / Call vet 555-1234
Remodel / Choose plumbing bid
Controller hire / W/F Midge to call
- The hyphen (with spaces in both sides) is important: it makes the action stand out visually.
- Future next actions go in the Notes, in rough order, at the very top. Do not rack your brain for all possible actions—just record any you are already considering.
- (Optional) Handle multiple next actions at once by adding other records with the same “Project Name”.
- No orphan protection needed—it is built-in.
- No projects list is available or needed. Rely on Search to find all tasks for a project.